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Added 2 mins ago
Operations Coordinator, Terminal & Passenger - Major Projects
Calgary Airports
Calgary, AB
Provide operational coordination for major terminal and infrastructure projects, ensuring project activities align with safety requirements, terminal operations, and passenger needs.
Added 2 mins ago
Marketing Coordinator
Triumph Group of Companies
Toronto, ON
Full-time
As Marketing Coordinator, you'll report to the Marketing Manager and turn good ideas into content, sales materials, campaigns, and events across businesses like Heather & Little, PrimeFab,…
Added 16 mins ago
Learning and Talent Coordinator (2 Year Contract)
Town of Innisfil
Innisfil, ON
$38.27 to $48.85 CAD / hour
Contract
…(ERP) system - we’re redefining how we work. This Town-wide project will connect people, processes, and technology across finance, payroll, procurement, human resources, and beyond,…
Added 17 mins ago
First-Year Experience Coordinator
SAIT
Calgary, AB
SAIT’s Student Services team is excited to welcome a First-Year Experience Coordinator to play a key role in shaping how students begin their journey at SAIT. Reporting to the Team Lead,…
Added 17 mins ago
Food Skills Coordinator
Alexandra Comm Hlth Ctr
Calgary, AB
$25.34 to $28.16 CAD / hour
Part-time
Reporting to the Program Manager, the Food Skills Coordinator uses a trauma-informed and community development approach to design and implement food skills programming for a diverse range…
Added 17 mins ago
Environmental Assessment Coordinator
Snuneymuxw First Nation
Nanaimo, BC
Full-time
Under the direction of the Rights & Title Director, the Environmental Assessment Coordinator leads and coordinates environmental assessments for proposed projects in Snuneymuxw Territory…
Added 17 mins ago
Bilingual MAC (Moves, Add and Changes) Coordinator (ENG/FR)
BGIS
Toronto, ON
Full-time
The MAC Coordinator, as a part of the Workplace Solutions (On Demand/Client Services) team, is responsible for supporting the planning and delivering of tenant improvements and/or facility…
Added 30 mins ago
Grounding Coordinator
Valard Construction
Thunder Bay, ON
Full-time
Our Transmission group is currently looking to add a Grounding Coordinator to our team, based on the Waasigan Transmission Line Construction Project in Northern Ontario.
Added 30 mins ago
Field Coordinator
AtkinsRéalis
Thunder Bay, ON
Full-time
We are currently seeking a Field Coordinator to join the Geotechnical Practice. The position in based in Thunder Bay or Vaughan, Ontario, with flexibility for candidates located in the…
Added 30 mins ago
Administrative Coordinator
Premier Project Consultants Ltd
Kitchener, ON
$60,000 to $75,000 CAD / year
Full-time
We are seeking a highly organized, detail-oriented and tech-savvy Administrative Coordinator to support our project and office teams.
Added 31 mins ago
Purchasing Coordinator - Commodity
Vuteq Canada Inc.
Woodstock, ON
$60,000 to $75,000 CAD / year
Purchasing Coordinator (Commodity Buyer) - VTCA
Added 31 mins ago
Administrative Coordinator
Premier Project Consultants Ltd.
Kitchener, ON
We are seeking a highly organized, detail-oriented and tech-savvy Administrative Coordinator to support our project and office teams.
Added 31 mins ago
Engineering Project Coordinator
Arcadis
Vancouver, BC
Full-time
Arcadis is seeking an Engineering Project Coordinator to support the effective planning, coordination, and delivery of a range of projects. This role provides day-to-day project…
Added 31 mins ago
Design Coordinator
HDR
Kingston, ON
Full-time
Perform architectural assignments independently with only general instruction from the Project Architect or Project Manager regarding the expected results
Added 31 mins ago
Project Coordinator
Aecon
Calgary, AB
Reporting to the Project Manager, the Project Coordinator will provide field-engineering information to the project management team and sub-trades to ensure construction works comply with…
Added 47 mins ago
Learning and Development Coordinator
Service Inspired Restaurants
Oakville, ON
Other
Added 47 mins ago
Camp Maintenance Worker - Waasigan Transmission Line Project
Dexterra
Thunder Bay, ON
Full-time
…and infrastructure services to the Waasigan Transmission Line Project. CMO LP is owned by Eagle Lake, Gakijiwanong Anishinaabe Nation (formerly Lac La Croix First Nation), Fort William,…
Added 47 mins ago
Project Coordinator (Municipal Infrastructure)
Chandos
Calgary, AB
Full-time
Project Coordinator – Municipal Infrastructure (Water, Wastewater, Bridges, etc.)
Added 1 hour ago
Manager, Development Engineering
Sturgeon County
AB · Sturgeon County, AB
Full-time
Added 1 hour ago
Design Coordinator
HDR
Kingston, ON
Full-time
- Perform architectural assignments independently with only general instruction from the Project Architect or Project Manager regarding the expected results
Added 1 hour ago
Project Coordinator
Rutherford Contracting Ltd.
ON · Aurora, Ontario
Full-time
We are currently looking for a Project Coordinator to join our team! Under the direction of the Project Manager, provide construction management assistance in the execution of contracted…
Added 1 hour ago
Associate Vice President, Academic Affairs
AMS of UBC
Vancouver, BC
Work with the AVP Academic Affairs, Campaigns and Events Coordinator and VP Academic and University Affairs Office Volunteers to achieve the goals and objectives of the portfolio
Added 1 hour ago
Client Director, Client Success
Engage People
Markham, ON
Full-time
Provides direction to Client Coordinator, operational resources, and other sales and management resources as required.
Added 1 hour ago
Reporting Coordinator
Trillium Rail Partners
Mississauga, ON
Full-time
TRP is seeking a Reporting Coordinator to support the development, coordination, consolidation and distribution of project reporting across the ECWE SRS project.
Added 1 hour ago
Coordinator, Executive Education
Simon Fraser University
Burnaby, BC
The Coordinator, Executive Education provides operational and administrative leadership for a portfolio of executive education programs. The role coordinates program delivery, student…

Rocket Facility Services

HVAC Maintenance Coordinator

Toronto, ON, Canada
Greater Toronto Area, Canada, Canada

Pay: Pay: $60,000.00-$70,000.00 per year
Job type: Full-time
Apply by: Mar 31, 2027
Experience: Minimum 3-5 years of experience in facilities maintenance, service coordination, HVAC operations, property management, construction project coordination, or a related field.
Posting language: English
Posted: Oct 2, 2026

Apply About employer

Applications open in a new tab.

Original job description

Rocket Facility Services is a national facility maintenance providing responsive, reliable service to commercial clients across Canada. From coast to coast, we manage preventative maintenance, reactive maintenance, and national construction projects through our extensive network of qualified service partners.

Our commitment is simple: deliver exceptional customer service, quality workmanship, and timely solutions that keep our clients' facilities operating efficiently.

Reporting to the Head of Facilities, the HVAC Maintenance Coordinator is responsible for coordinating and managing maintenance and service activities for HVAC and building systems. This role oversees service scheduling, dispatching, and vendor performance while ensuring effective communication between clients, service technicians, and internal stakeholders. The HVAC Maintenance Coordinator plays a key role in ensuring maintenance requests are addressed promptly, service standards are met, and building systems operate efficiently and reliably.

Key Responsibilities

· Manage and coordinate client projects, working closely with clients' facilities, maintenance, and construction departments while overseeing trades to ensure projects are completed on schedule and within budget.

• Manage and coordinate daily service requests across a national retail portfolio, ensuring maintenance and repair work is completed in accordance with service level agreements.

• Dispatch, schedule, and coordinate trades, service technicians, and subcontractors across multiple disciplines including HVAC, refrigeration, electrical, plumbing, fire and life safety systems, and general maintenance.

• Create detailed work orders, scopes of work, and service requests for trades and technicians.

• Review service reports and diagnose maintenance issues to determine appropriate corrective actions and vendor requirements.

• Communicate and follow up with store staff, vendors, and clients to ensure work is completed satisfactorily and deficiencies are addressed promptly.

• Prepare, review, and submit repair and project estimates for client approval.

• Review vendor quotations, invoices, and supporting documentation for accuracy and process for payment.

• Monitor project and service costs, ensuring adherence to budgets and identifying cost-saving opportunities.

• Generate and provide weekly, monthly, and ad hoc status reports to clients.

• Source, qualify, and onboard new service vendors and trades across Canada.

• Ensure compliance with applicable building codes, safety regulations, client standards, and preventative maintenance requirements.

• Coordinate emergency service requests and after-hours dispatch activities as required.

Qualifications

• Post-secondary education in Facilities Management, Building Systems, HVAC Technology, or a related field is considered an asset.

• Minimum 3-5 years of experience in facilities maintenance, service coordination, HVAC operations, property management, construction project coordination, or a related field.

• Working knowledge of commercial HVAC systems including rooftop units (RTUs), split systems, make-up air units (MAUs), exhaust systems, boilers, chillers, pumps, controls, and building automation systems (BAS).

• Ability to interpret HVAC service reports, maintenance recommendations, quotations, and technical documentation.

• Understanding of preventative maintenance programs and building systems lifecycle management.

• Experience coordinating multiple trades including HVAC, refrigeration, electrical, plumbing, fire alarm, sprinkler, and general contracting services.

• Technical proficiency in Microsoft Office Suite (Excel, Word, Outlook) and computerized maintenance management systems (CMMS), work order platforms, or CRM software.

• Strong analytical and troubleshooting skills with the ability to assess service issues and determine appropriate corrective actions.

• Valid Driver's License.

• Self-motivated and able to work independently in a fast-paced environment.

• Superior verbal and written communication skills.

• Strong organizational and time management skills with the ability to prioritize multiple projects and service requests simultaneously.

• Excellent customer service and stakeholder management skills.

• Strong attention to detail and commitment to delivering high-quality service.

• Sound critical thinking skills and proven ability to exercise good judgment when evaluating maintenance issues, vendor recommendations, and project requirements.

• Experience using client softwares such as ServiceChannel, Corrigo, Lessen, or similar platforms is considered a strong asset.

Education

High school diploma or equivalent required.
Post-secondary education in Business Administration, Operations, or a related field is considered an asset.

What We Offer

Extended health care
Dental care
Vision care
Disability insurance
Life insurance
On-site parking
Paid time off
RRSP match

Schedule:

Monday to Friday
Weekend availability

Willingness to travel:

Occasional travel to site

Work remotely:

Full-time, Permanent

Pay: $60,000.00-$70,000.00 per year

Apply About employer

More about this job

Responsibilities

Coordinate national HVAC and building maintenance requests, dispatch trades and vendors, and oversee service and project work to meet client standards, schedules, budgets, and service-level agreements. Review reports, estimates, quotations, and invoices; communicate with clients and vendors; monitor compliance and costs; and provide status reporting.

Requirements

Requires a high school diploma or equivalent and 3–5 years of experience in facilities maintenance, service coordination, HVAC operations, property management, construction coordination, or a related field. Candidates should have working knowledge of commercial HVAC systems, experience coordinating multiple trades, proficiency with Microsoft Office and CMMS or similar platforms, a valid driver’s license, and strong communication, organizational, analytical, and customer-service skills.

Skills

HVAC Systems
Service Scheduling and Dispatch
Vendor Management
Project Coordination
Work Order Management
Preventative Maintenance
Technical Documentation Interpretation
Cost and Budget Monitoring
Customer Service
Stakeholder Communication
Troubleshooting
Microsoft Office
CMMS
ServiceChannel
Corrigo

Benefits

Extended Health Care
Dental Care
Vision Care
Disability Insurance
Life Insurance
On-Site Parking
Paid Time Off
RRSP Match

Visa sponsorship

Not detected in the job text

Keywords

HVAC
Rooftop Units
Split Systems
Make-Up Air Units
Exhaust Systems
Boilers
Chillers
Pumps
Building Automation Systems
Preventative Maintenance
Building Systems Lifecycle Management
Facilities Maintenance
Service-Level Agreements
Work Orders
Scope of Work
CMMS
ServiceChannel
Corrigo
Lessen
Vendor Management
Refrigeration
Electrical
Plumbing
Fire and Life Safety Systems
Building Codes
Safety Regulations
Microsoft Excel
Microsoft Word
Microsoft Outlook

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