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Added 5 hours ago
CO
Growth Coordinator
City of Saint John
Saint John, NB
- Full-time
The Growth Coordinator is responsible for the coordination and implementation of key strategies, actions, and operations to improve growth outcomes for the City of Saint John. Housed within…
Added 11 hours ago
UO
Residence Admissions Clerk
University of Victoria
Victoria, BC
- Full-time
Under the direction of the Coordinator, Residence Admissions, the Residence Admissions Clerk performs a variety of functions requiring extensive knowledge and use of the Residence Services…
Added 17 hours ago
EC
Event Producer - Hybrid (Project-Based)
Encore Canada
Brampton, ON
- Full-time
…reconciled across the entire project in conjunction with Project…
Added 1 day ago
CL
Residence Life Coordinator
Campus Living Centres
Coldstream, BC
- Contract
The Residence Life Coordinator (RLC) is a live-in position responsible for the overall quality of living, within their assigned student residence(s). The RLC is responsible for the…
Added 1 day ago
UO
Residence Admissions Clerk
University of Victoria
Victoria, BC
- Full-time
Under the direction of the Coordinator, Residence Admissions, the Residence Admissions Clerk performs a variety of functions requiring extensive knowledge and use of the Residence Services…
Added 1 day ago
QM
Coordonnateur principal des ressources humr
Quantum Management Services Ltd.
Montreal, QC
- $85,000 CAD / year
- Full-time
Well-established, highly structured property management company seeking a Senior Human Resources Coordinator to join their HR team.
Added 1 day ago
Project Coordinator, Applied Research
Durham College
Oshawa, ON
Office of Research Services, Innovation and Entrepreneurship (ORSIE)
Added 1 day ago
CO
Growth Coordinator
City of Saint John
Saint John, NB
- Full-time
The Growth Coordinator is responsible for the coordination and implementation of key strategies, actions, and operations to improve growth outcomes for the City of Saint John. Housed within…
Added 1 day ago
Commercial Fisheries Coordinator
Inuvialuit Regional Corporation
Inuvik, NT
…broad range of social, cultural, and economic programs and services benefiting Inuvialuit. Its subsidiaries have interests in grocery, manufacturing, property management, transportation,…
Added 1 day ago
CH
Real Estate Services Coordinator
CBRE HV
AB · Edmonton
- Full-time
As a Real Estate Services Coordinator at CBRE, you'll serve as a key resource for tenants, vendors, and internal teams, helping ensure the smooth day-to-day operation of commercial…
Added 1 day ago
G
Project Coordinator - Infrastructure
Graham
Calgary, AB
- Full-time
Graham is actively recruiting for a Project Coordinator supporting the Infrastructure Division. Reporting to the Project Manager the Project Coordinator provides essential support to…
Added 1 day ago
G
Project Coordinator - Buildings
Graham
Hamilton, ON
- Full-time
Graham is actively recruiting for a Project Coordinator to support the Buildings Division. Reporting to the Project Manager, this role is integral to coordinating, scheduling, quantity…
Added 1 day ago
CO
Coordinator, Urban Forestry (Contract up to 12 months)
City of Burlington
Operations Centre-Main Building (RPF)
- Full-time
Serving as the primary point of contact for Forest Protection inquiries (phone, email, and in person), providing accurate information on forestry services and tree permit requirements.
Added 1 day ago
Service Coordinator
University of Toronto
Toronto, ON
Reporting to the Manager, Residence Administration, the Service Coordinator is responsible for overseeing service desk operations at their assigned student residence(s). Responsibilities…
Added 1 day ago
SC
Office Coordinator
Sodexo Canada Ltd
Mississauga, ON
- Up to $25 CAD / hour
- Full-time
This role serves as the first point of contact for employees and visitors while coordinating office services, facilities requests, site access, meeting arrangements, deliveries, and general…
Added 1 day ago
CO
Coordinator, Urban Forestry (Contract up to 12 months)
City of Burlington
Burlington, ON
- $70,312 to $87,891 CAD / year
- Contract
Serving as the primary point of contact for Forest Protection inquiries (phone, email, and in person), providing accurate information on forestry services and tree permit requirements.
Added 1 day ago
G
Quality Inspector
GFT
Toronto, ON
- Full-time
…comprehensive suite of construction and program management services reflects our unwavering commitment to excellence, safety, innovation, and sustainability. Our construction management…
Added 2 days ago
OP
Project Coordinator
Onyx-Fire Protection Services Inc.
Mississauga, ON
- Full-time
About Onyx Fire Protection Services: Onyx Fire Protection Services Inc. is a leading provider of fire protection solutions, committed to the preservation of life and property through the…
Added 2 days ago
CO
Growth Coordinator
City of Saint John
Saint John, NB
- Full-time
The Growth Coordinator is responsible for the coordination and implementation of key strategies, actions, and operations to improve growth outcomes for the City of Saint John. Housed within…
Added 2 days ago
TM
Community Coordinator- Vancouver, BC
Tribe Management inc
AB
- $42,000 to $45,000 CAD / year
- Full-time
As a Community Coordinator, you’ll provide administrative support to a portfolio of properties and a team of Property Managers. You’ll work closely with Property Managers, accounting team…
Added 2 days ago
NC
Maintenance Worker
Neighbours Community Homes
Canada
- Full-time
…performed reliably and in a manner that keeps the Maintenance Coordinator and Manager Property Services well-informed at all…
Added 2 days ago
TM
Property Management Coordinator
The Mustard SEED Society
Edmonton, AB
- Part-time
…and supportive environment for all clients. Reporting to the Property Management Supervisor, the Property Management Coordinator is a member of a team who provides support services to…
Added 2 days ago
TG
Sales Coordinator
Triumph Group of Companies
Mississauga, ON
- Full-time
Triumph Group of Companies is seeking an organized, service-minded Sales Coordinator with B2B sales support experience. You will provide essential administrative and operational support to…
Added 2 days ago
GW
Trademark Coordinator
Gowling WLG
Toronto, ON · Ottawa, ON
- $65,000 to $82,500 CAD / year
- Full-time
…particular preparing and reviewing specifications of goods and services and grouping and classifying goods and services). This may include correspondence with the Canadian Intellectual…
Added 2 days ago
TB
Lease Administration Coordinator - Contract
The Beer Store
Bolton, ON
- Contract
We are currently seeking a Lease Administration Coordinator - Contract, reporting to the Supervisor, Leasing. This is a full-time, 12-month contract opportunity. This role will be…

Closed listing

Rocket Facility Services

HVAC Maintenance Coordinator

Toronto, ON, Canada
Greater Toronto Area, Canada, Canada

Pay: $60,000.00-$70,000.00 per year · Full-time

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Pay: Pay: $60,000.00-$70,000.00 per year
Job type: Full-time
Closing date: Mar 31, 2027
Experience: Minimum 3-5 years of experience in facilities maintenance, service coordination, HVAC operations, property management, construction project coordination, or a related field.
Posting language: English
Posted: Oct 2, 2026

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Original job description

Archived listing. The details below describe a past opening.

Rocket Facility Services is a national facility maintenance providing responsive, reliable service to commercial clients across Canada. From coast to coast, we manage preventative maintenance, reactive maintenance, and national construction projects through our extensive network of qualified service partners.

Our commitment is simple: deliver exceptional customer service, quality workmanship, and timely solutions that keep our clients' facilities operating efficiently.

Reporting to the Head of Facilities, the HVAC Maintenance Coordinator is responsible for coordinating and managing maintenance and service activities for HVAC and building systems. This role oversees service scheduling, dispatching, and vendor performance while ensuring effective communication between clients, service technicians, and internal stakeholders. The HVAC Maintenance Coordinator plays a key role in ensuring maintenance requests are addressed promptly, service standards are met, and building systems operate efficiently and reliably.

Key Responsibilities

· Manage and coordinate client projects, working closely with clients' facilities, maintenance, and construction departments while overseeing trades to ensure projects are completed on schedule and within budget.

• Manage and coordinate daily service requests across a national retail portfolio, ensuring maintenance and repair work is completed in accordance with service level agreements.

• Dispatch, schedule, and coordinate trades, service technicians, and subcontractors across multiple disciplines including HVAC, refrigeration, electrical, plumbing, fire and life safety systems, and general maintenance.

• Create detailed work orders, scopes of work, and service requests for trades and technicians.

• Review service reports and diagnose maintenance issues to determine appropriate corrective actions and vendor requirements.

• Communicate and follow up with store staff, vendors, and clients to ensure work is completed satisfactorily and deficiencies are addressed promptly.

• Prepare, review, and submit repair and project estimates for client approval.

• Review vendor quotations, invoices, and supporting documentation for accuracy and process for payment.

• Monitor project and service costs, ensuring adherence to budgets and identifying cost-saving opportunities.

• Generate and provide weekly, monthly, and ad hoc status reports to clients.

• Source, qualify, and onboard new service vendors and trades across Canada.

• Ensure compliance with applicable building codes, safety regulations, client standards, and preventative maintenance requirements.

• Coordinate emergency service requests and after-hours dispatch activities as required.

Qualifications

• Post-secondary education in Facilities Management, Building Systems, HVAC Technology, or a related field is considered an asset.

• Minimum 3-5 years of experience in facilities maintenance, service coordination, HVAC operations, property management, construction project coordination, or a related field.

• Working knowledge of commercial HVAC systems including rooftop units (RTUs), split systems, make-up air units (MAUs), exhaust systems, boilers, chillers, pumps, controls, and building automation systems (BAS).

• Ability to interpret HVAC service reports, maintenance recommendations, quotations, and technical documentation.

• Understanding of preventative maintenance programs and building systems lifecycle management.

• Experience coordinating multiple trades including HVAC, refrigeration, electrical, plumbing, fire alarm, sprinkler, and general contracting services.

• Technical proficiency in Microsoft Office Suite (Excel, Word, Outlook) and computerized maintenance management systems (CMMS), work order platforms, or CRM software.

• Strong analytical and troubleshooting skills with the ability to assess service issues and determine appropriate corrective actions.

• Valid Driver's License.

• Self-motivated and able to work independently in a fast-paced environment.

• Superior verbal and written communication skills.

• Strong organizational and time management skills with the ability to prioritize multiple projects and service requests simultaneously.

• Excellent customer service and stakeholder management skills.

• Strong attention to detail and commitment to delivering high-quality service.

• Sound critical thinking skills and proven ability to exercise good judgment when evaluating maintenance issues, vendor recommendations, and project requirements.

• Experience using client softwares such as ServiceChannel, Corrigo, Lessen, or similar platforms is considered a strong asset.

Education

High school diploma or equivalent required.
Post-secondary education in Business Administration, Operations, or a related field is considered an asset.

What We Offer

Extended health care
Dental care
Vision care
Disability insurance
Life insurance
On-site parking
Paid time off
RRSP match

Schedule:

Monday to Friday
Weekend availability

Willingness to travel:

Occasional travel to site

Work remotely:

Full-time, Permanent

Pay: $60,000.00-$70,000.00 per year

About employer

More about this job

Responsibilities

Coordinate national HVAC and building maintenance requests, dispatch trades and vendors, and oversee service and project work to meet client standards, schedules, budgets, and service-level agreements. Review reports, estimates, quotations, and invoices; communicate with clients and vendors; monitor compliance and costs; and provide status reporting.

Requirements

Requires a high school diploma or equivalent and 3–5 years of experience in facilities maintenance, service coordination, HVAC operations, property management, construction coordination, or a related field. Candidates should have working knowledge of commercial HVAC systems, experience coordinating multiple trades, proficiency with Microsoft Office and CMMS or similar platforms, a valid driver’s license, and strong communication, organizational, analytical, and customer-service skills.

Skills

HVAC Systems
Service Scheduling and Dispatch
Vendor Management
Project Coordination
Work Order Management
Preventative Maintenance
Technical Documentation Interpretation
Cost and Budget Monitoring
Customer Service
Stakeholder Communication
Troubleshooting
Microsoft Office
CMMS
ServiceChannel
Corrigo

Benefits

Extended Health Care
Dental Care
Vision Care
Disability Insurance
Life Insurance
On-Site Parking
Paid Time Off
RRSP Match

Visa sponsorship

Not detected in the job text

Keywords

HVAC
Rooftop Units
Split Systems
Make-Up Air Units
Exhaust Systems
Boilers
Chillers
Pumps
Building Automation Systems
Preventative Maintenance
Building Systems Lifecycle Management
Facilities Maintenance
Service-Level Agreements
Work Orders
Scope of Work
CMMS
ServiceChannel
Corrigo
Lessen
Vendor Management
Refrigeration
Electrical
Plumbing
Fire and Life Safety Systems
Building Codes
Safety Regulations
Microsoft Excel
Microsoft Word
Microsoft Outlook

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