Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 30, 2026

Hiring at a glance

View jobs

Open jobs: 8,444
Employers: 3,764

Advertised starting pay

Average starting payCAD / hour: $31.24Across 997 listings
Average starting payCAD / year: $71,316Across 620 listings
Average starting payUSD / year: $75,424Across 31 listings
Average starting payCAD / month: $4,866Across 24 listings
Average starting payUSD / hour: $26.46Across 16 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%69 listings
Hybrid: 13%1,111 listings
On-site: 85%7,212 listings

Not specified: 1% (52 listings)

Employers hiring include Canada Post - Postes Canada (405), HealthCareersInSask.ca (167), Alberta Health Services (70).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

Email me new jobs Save this search

Added 20 hours ago
CG
Receptionist / Online Sales Rep
Capilano Group
North Vancouver, BC
- $19 to $21 CAD / hour
- Part-time
Added 21 hours ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
Saint John, NB
- Full-time
Added 21 hours ago
QM
Executive Assistant - Ottawa
Quantum Management Services Ltd.
Ottawa, ON
- $65,000 to $80,000 CAD / year
- Full-time
Hybrid Schedule: Three days per week in office, reduced to two during summer
Added 21 hours ago
OD
Administrative Assistant
Overhead Door Corporation
Saskatoon, SK
- Full-time
…Receptionist/administrative Assistant is responsible for general office administrative duties as described below. This role is a permanent, full-time…
Added 21 hours ago
PN
Front Office Assistant
Points North Group of Companies
Saskatoon, SK
- Full-time
Northern Saskatchewan based company is seeking an experienced customer service assistant / office clerk for an entry level position. The candidate will be responsible for helping organize…
Added 21 hours ago
LC
Senior Strategic Sourcing Specialist- Packaging
Lactalis Canada
Toronto, ON · Etobicoke, ON
- Full-time
Added 21 hours ago
E
Technicien.ne comptable & administratif·ve │ Accounting & Administrative Technician
Evvo
Remote, Canada
- Full-time
- Remote
Added 21 hours ago
DG
Operations Supervisor - Event Facilities Services
Dexterra Group
Halifax, NS
- Full-time
Added 21 hours ago
GO
Senior Lands Administration Officer
Government of Northwest Territories
Yellowknife, NT
- $106,158 to $126,809 CAD / year
- Full-time
Housing Northwest Territories (Housing NWT) is seeking a Senior Lands Administration Officer to join Infrastructure Services in Yellowknife.
Added 21 hours ago
AT
Administrative Assistant
Ambica Trading LLC
Calgary, AB
- Full-time
Added 21 hours ago
#R
Administrative Coordinator - Mechanical Contractor
#twiceasnice Recruiting
Winnipeg, MB
- $40,000 to $48,000 CAD / year
- Full-time
Added 21 hours ago
PC
Service Management Analyst
Payments Canada
ON · Ontario, Canada
- $73,500 to $122,500 CAD / year
- Full-time
Added 22 hours ago
Post Office Assistant - Term (On-call) - Coronation (AB)
Canada Post - Postes Canada
Coronation, AB
Added 22 hours ago
BI
Head Office Administrative Coordinator
Bento Inc.
Richmond Hill, ON
- $50,000 to $55,000 CAD / year
- Full-time
Head Office: 25 Sims Crescent, Richmond Hill, ON L4B 1C9 | Monday to Friday: 8:30 am to 5:00 pm
Added 22 hours ago
MT
Office Administrator – Hamilton
Maven Takapuna
Hamilton, ON
- Internship
We are looking for a competent administrator who is super organised and well versed in Xero to manage all aspects of administration for our Waikato Regional Manager / Hamilton office. This…
Added 22 hours ago
TA
Administrative Officer, Teacher Qualifications Service
The Alberta Teachers' Association
AB · Edmonton, AB
- Full-time
Added 22 hours ago
SP
Administrative Assistant
Sturgeon Public School Division
Morinville, AB
- Full-time
This position is central to the smooth and effective operation of the school. As the administrative backbone of the office, you ensure that students, staff, and families experience clear…
Added 22 hours ago
TT
Senior Contract Administrator (13907)
Toronto Transit Commission (TTC)
Toronto, ON · Greater Toronto Area, Canada
- $100,318.4 to $125,434.4 CAD / year
- Full-time
Added 22 hours ago
TT
Senior Contract Administrator (13883)
Toronto Transit Commission (TTC)
Toronto, ON · Greater Toronto Area, Canada
- $100,318.4 to $125,434.4 CAD / year
- Full-time
Added 22 hours ago
SR
Retail Operations Supervisor
Staples Retail
Edmonton, AB
- Full-time
Added 23 hours ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Yorkton, SK
- Part-time
Department: Community Health Services Administration
Added 23 hours ago
H
Admin Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Added 23 hours ago
CN
SMP - Contract Specialist – Major Projects
Canadian Natural
Calgary, AB
- Full-time
Added 23 hours ago
Tax Officer, Scotiatrust - Vancouver, BC
Scotiabank
Vancouver, BC
Added 23 hours ago
ScotiaMcLeod Administrative Support Assistant - London, ON
Scotiabank
London, ON
Be responsible for onboarding new client relationships through digital account opening and documentation administration

Rockford Engineering

Executive Assistant

Regina, SK, S4K 0A6, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Oct 29, 2026

Original job description

The Executive Assistant provides administrative support and coordination needs across the organization. This role plays an important part in keeping day-to-day business activities organized, ensuring information flows effectively, and supporting coordination between leadership, employees, clients, vendors, and other external stakeholders.

Working in a fast-paced manufacturing and engineering environment, the Executive Assistant maintains a variety of responsibilities including scheduling, travel coordination, meetings, document preparation, corporate events, and general organizational support. The successful candidate will be highly organized, adaptable, and comfortable managing competing priorities while exercising professionalism, discretion, and sound judgment.

Key Responsibilities

Handle front desk responsibilities, including greeting and directing visitors, answering incoming calls, and maintaining the visitor log.
Provide day-to-day administrative support, including calendar management, scheduling, correspondence, and coordination of priorities.
Coordinate internal and external meetings, including scheduling, meeting logistics, agendas and materials.
Prepare, format, and distribute correspondence, presentations, reports, meeting materials, and other business documents.
Support administrative and coordination needs across departments to help facilitate efficient day-to-day operations.
Coordinate company meetings, employee events, client visits, and other corporate activities.
Assist with expense reporting, credit card reconciliation, purchase coordination, and other administrative documentation.
Act as a point of coordination between executives, employees, clients, vendors, and other external stakeholders as required.
Maintain organized electronic and physical records and ensure confidential and sensitive information is handled appropriately.
Coordinate office-related services, supplies, vendors, and other administrative requirements as needed.
Track administrative action items and follow up with appropriate individuals to support timely completion.
Assist with onboarding and other employee-related administrative activities as required.
Support internal communications and the distribution of company information and announcements.
Support Rockford’s Corporate Travel portal, including employee access, profile management, and general travel-related assistance.

Qualifications & Experience

Previous experience in an Executive Assistant, Administrative Coordinator, Office Administrator, or similar role.
Experience working in a manufacturing, engineering, industrial, or professional services environment is considered an asset.
Strong organizational and time-management skills with the ability to manage multiple priorities and changing demands.
Excellent written and verbal communication skills.
Strong attention to detail and commitment to accuracy.
Demonstrated professionalism, discretion, and ability to handle confidential and sensitive information.
Strong interpersonal skills and the ability to work effectively with executives, employees, clients, vendors, and other stakeholders.
Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
Ability to work independently, exercise sound judgment, and take initiative.
Experience coordinating business travel, meetings, and corporate events is considered an asset.

What We’re Looking For

We are looking for someone who is dependable, resourceful, and highly organized, with a willingness to support wherever needed. You are comfortable balancing the needs of multiple executives while also contributing to the broader administrative needs of the organization. You anticipate what needs to happen next, communicate effectively with people at all levels, and take ownership of ensuring administrative details are handled accurately and efficiently.

Apply About employer

More about this job

Responsibilities

The Executive Assistant provides comprehensive administrative support, including calendar management, meeting coordination, and document preparation. They act as a central point of contact for internal and external stakeholders while maintaining organized records and office operations.

Requirements

Candidates should have previous experience in an administrative or executive assistant role, ideally within a manufacturing or engineering environment. Strong proficiency in Microsoft Office and excellent organizational, communication, and time-management skills are required.

Skills

Administrative support
Calendar management
Travel coordination
Meeting logistics
Document preparation
Microsoft Office
Outlook
Word
Excel
PowerPoint
Teams
Communication skills
Time management
Attention to detail
Professionalism
Discretion

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Executive Assistant
Office Administration
Manufacturing
Engineering
Corporate Services
Calendar Management
Travel Coordination
Meeting Logistics
Expense Reporting
Records Management
Microsoft Office
Outlook
Word
Excel
PowerPoint
Teams
Stakeholder Management
Onboarding
Internal Communications
Front Desk
Professionalism
Time Management
Organizational Skills
Data Accuracy

Report this job