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Added 12 mins ago
BU
Teaching Assistant OEVI 3P98 Winter D3
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
The duties and responsibilities of the Teaching Assistant shall be in accordance with Article 22 of the CUPE Local 4207, Unit 1, Collective Agreement. These are made up of scheduled contact…
Added 12 mins ago
BU
Marker Grader ACTG 4P97 Winter 2027
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
· Undergraduate Students enrolled at Brock University shall not accept more than nine (9) Teaching Assistant appointments, or the equivalent of nine (9) Teaching Assistant appointments in…
Added 26 mins ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Added 56 mins ago
SD
Pharmacy Assistant, Hourly Full Time Flexible Shifts
Shoppers Drug Mart
Ponoka, AB
- Full-time
Diploma from a Pharmacy Assistant credited course preferred
Added 56 mins ago
SD
Pharmacy Assistant, Hourly Part Time Day
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Added 56 mins ago
SD
Pharmacy Assistant, Hourly Part Time Flexible Shifts
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- Part-time
Diploma from a Pharmacy Assistant credited course preferred
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SD
Pharmacy Assistant, Hourly Full Time Flexible Shifts
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Red Deer, AB
- Full-time
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Added 56 mins ago
SD
Pharmacy Assistant, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Thunder Bay, ON
- Part-time
Diploma from a Pharmacy Assistant credited course preferred
Added 56 mins ago
RE
Executive Assistant
Rockford Engineering
Regina, SK
- Full-time
The Executive Assistant provides administrative support and coordination needs across the organization. This role plays an important part in keeping day-to-day business activities…
Added 56 mins ago
DC
Part-Time Professor- Occupational Health, Safety, and Wellness
Durham College
Oshawa, ON
- Part-time
Added 1 hour ago
UO
CUPE - Winter 2027 - TA - ADM3338
University of Ottawa
Ottawa, ON · Desmarais Hall
- Part-time
Teaching Assistant/Demonstrator/Lab Monitor (CUPE)
Added 1 hour ago
UO
Undergraduate Programs Assistant
University of British Columbia
Kelowna, BC · UBCO | Science Building (SCI)
- $4,981 to $5,713 CAD / month
- Full-time
BCGEU OK Salaried - Support Services Assistant IV
Added 1 hour ago
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Registered Nurse - AgeCare Bow Crest
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- Part-time
…difficulties in processing physician orders to the Director of Care/Assistant Director of…
Added 1 hour ago
PG
Paid Social, Assistant
Publicis Groupe Holdings B.V
Toronto, ON
- Full-time
Bachelor's degree; degree or concentration in advertising, marketing, business administration, and communications preferred
Added 1 hour ago
SV
Assistant Director of Wellness
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Waterloo, ON
- Full-time
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Added 2 hours ago
HR
Merchandise Control Assistant
Harry Rosen
Toronto, ON · Central Office
- Full-time
…seeking a detail-oriented and organized Merchandise Control Assistant to join our team. In this role, you will support the buying and inventory management processes by ensuring accurate…
Added 2 hours ago
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Administrative Assistant
Desjardins
Saint-Jérôme, QC
- Full-time
Added 2 hours ago
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Executive Administrative Assistant-Office Manager, Capital Markets
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Calgary, AB
- Full-time
As an Executive Administrative Assistant-Office Manager, you carry out a wide variety of administrative duties as required by daily operations of the Calgary Capital Markets team. Reporting…
Added 2 hours ago
GO
Administrative Assistant
Government of New Brunswick
Fredericton, NB
- Full-time
…Treasury Board is seeking a solutions-focused Administrative Assistant who is eager to build strong relationships and contribute to the success of our HR processes. This position is ideal…
Added 2 hours ago
BU
Teaching Assistant ERSC 2P16 Fall D2-4
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
The duties and responsibilities of the Teaching Assistant shall be in accordance with Article 22 of the CUPE Local 4207, Unit 1, Collective Agreement. These are made up of scheduled contact…
Added 2 hours ago
BU
Teaching Assistant ERSC 3P31 Fall D2-2
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
The duties and responsibilities of the Teaching Assistant shall be in accordance with Article 22 of the CUPE Local 4207, Unit 1, Collective Agreement. These are made up of scheduled contact…
Added 2 hours ago
BU
Teaching Assistant ERSC 1P95 Winter D3-4
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
The duties and responsibilities of the Teaching Assistant shall be in accordance with Article 22 of the CUPE Local 4207, Unit 1, Collective Agreement. These are made up of scheduled contact…
Added 2 hours ago
ScotiaMcLeod Administrative Assistant - Toronto
Scotiabank
Toronto, ON
As an Administrative Assistant, you will be responsible for providing administrative support to one or more Advisors and their teams.
Added 2 hours ago
PG
Media Planning, Assistant
Publicis Groupe Holdings B.V
Toronto, ON
- Full-time
As an Assistant Planner at Zenith, you will be an important member of a broader Strategy team which pursues and activates against meaningful human insights with the goal of driving…
Added 2 hours ago
VC
Program Assistant (Office Admin), Mental Health & Substance Use - Lily's Community Heath Center
Vancouver Coastal Health
Vancouver, BC
- $26.42 to $28.25 CAD / hour
- Temporary
Come work as a Program Assistant (Office Admin) on the Mental Health and Substance Use team at Lily's Community Health Center with Vancouver Coastal Health (VCH) in Vancouver, BC!

Rockford Engineering

Executive Assistant

Regina, SK, S4K 0A6, Canada

Full-time

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Job details

Job type: Full-time
Posting language: English
Posted: Oct 29, 2026

Original job description

The Executive Assistant provides administrative support and coordination needs across the organization. This role plays an important part in keeping day-to-day business activities organized, ensuring information flows effectively, and supporting coordination between leadership, employees, clients, vendors, and other external stakeholders.

Working in a fast-paced manufacturing and engineering environment, the Executive Assistant maintains a variety of responsibilities including scheduling, travel coordination, meetings, document preparation, corporate events, and general organizational support. The successful candidate will be highly organized, adaptable, and comfortable managing competing priorities while exercising professionalism, discretion, and sound judgment.

Key Responsibilities

Handle front desk responsibilities, including greeting and directing visitors, answering incoming calls, and maintaining the visitor log.
Provide day-to-day administrative support, including calendar management, scheduling, correspondence, and coordination of priorities.
Coordinate internal and external meetings, including scheduling, meeting logistics, agendas and materials.
Prepare, format, and distribute correspondence, presentations, reports, meeting materials, and other business documents.
Support administrative and coordination needs across departments to help facilitate efficient day-to-day operations.
Coordinate company meetings, employee events, client visits, and other corporate activities.
Assist with expense reporting, credit card reconciliation, purchase coordination, and other administrative documentation.
Act as a point of coordination between executives, employees, clients, vendors, and other external stakeholders as required.
Maintain organized electronic and physical records and ensure confidential and sensitive information is handled appropriately.
Coordinate office-related services, supplies, vendors, and other administrative requirements as needed.
Track administrative action items and follow up with appropriate individuals to support timely completion.
Assist with onboarding and other employee-related administrative activities as required.
Support internal communications and the distribution of company information and announcements.
Support Rockford’s Corporate Travel portal, including employee access, profile management, and general travel-related assistance.

Qualifications & Experience

Previous experience in an Executive Assistant, Administrative Coordinator, Office Administrator, or similar role.
Experience working in a manufacturing, engineering, industrial, or professional services environment is considered an asset.
Strong organizational and time-management skills with the ability to manage multiple priorities and changing demands.
Excellent written and verbal communication skills.
Strong attention to detail and commitment to accuracy.
Demonstrated professionalism, discretion, and ability to handle confidential and sensitive information.
Strong interpersonal skills and the ability to work effectively with executives, employees, clients, vendors, and other stakeholders.
Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
Ability to work independently, exercise sound judgment, and take initiative.
Experience coordinating business travel, meetings, and corporate events is considered an asset.

What We’re Looking For

We are looking for someone who is dependable, resourceful, and highly organized, with a willingness to support wherever needed. You are comfortable balancing the needs of multiple executives while also contributing to the broader administrative needs of the organization. You anticipate what needs to happen next, communicate effectively with people at all levels, and take ownership of ensuring administrative details are handled accurately and efficiently.

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More about this job

Responsibilities

The Executive Assistant provides comprehensive administrative support, including calendar management, meeting coordination, and document preparation. They act as a central point of contact for internal and external stakeholders while maintaining organized records and office operations.

Requirements

Candidates should have previous experience in an administrative or executive assistant role, ideally within a manufacturing or engineering environment. Strong proficiency in Microsoft Office and excellent organizational, communication, and time-management skills are required.

Skills

Administrative support
Calendar management
Travel coordination
Meeting logistics
Document preparation
Microsoft Office
Outlook
Word
Excel
PowerPoint
Teams
Communication skills
Time management
Attention to detail
Professionalism
Discretion

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Executive Assistant
Office Administration
Manufacturing
Engineering
Corporate Services
Calendar Management
Travel Coordination
Meeting Logistics
Expense Reporting
Records Management
Microsoft Office
Outlook
Word
Excel
PowerPoint
Teams
Stakeholder Management
Onboarding
Internal Communications
Front Desk
Professionalism
Time Management
Organizational Skills
Data Accuracy

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