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Added 3 mins ago
A
BIM Coordinator
AtkinsRéalis
Toronto, ON
- Full-time
…and tracking BIM model versions within enterprise document management systems (e.g., ProjectWise, Autodesk Construction Cloud,…
Added 18 mins ago
BU
Marker Grader - ACTG 2P32 Winter 2027
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
Previous Marker/Grader experience is considered an asset.
Added 18 mins ago
BU
Marker-Grader ACTG 1P91 Winter 2027
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
· Previous Marker/Grader experience is considered an asset
Added 18 mins ago
BU
Marker Grader ACTG 3P63 Winter 2027
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
Previous Marker/Grader experience is considered an asset
Added 18 mins ago
BU
Marker Grader ACTG 4P97 Winter 2027
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
Previous Marker/Grader experience is considered an asset
Added 18 mins ago
BU
Marker Grader ACTG 1P02 Winter 2027
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
- Previous Marker/Grader experience is considered an asset
Added 18 mins ago
BU
Marker Grader ACTG 2P97 Winter 2027
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
Previous Marker/Grader experience is considered an asset
Added 18 mins ago
BU
Marker Grader ACTG 2P12 Winter 2027
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
ACTG 2P12 Introduction to Management Accounting
Added 18 mins ago
BU
Marker-Grader ACTG 2P21 Winter 2027
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
· Previous Marker/Grader experience is considered an asset
Added 18 mins ago
BU
Marker-Grader ACTG 4P11 Winter 2027
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
· Previous Marker/Grader experience is considered an asset
Added 18 mins ago
BU
Marker Grader ACTG 3P23 Winter 2027
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
· Previous Marker Grader experience is considered an asset
Added 18 mins ago
BC
Senior Project Coordinator – Dagmar
Bird Construction
Ajax, ON · Toronto, ON
- Full-time
Join us as a Senior Project Coordinator where you will play a key leadership role in the daily coordination and management of your assigned civil works projects. Reporting to the Project…
Added 33 mins ago
H
Nurse B - Project Coordinator
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Job Description: Reporting to a Continuing Care Saskatoon Urban Program Services Manager, the Supportive Care Projects Coordinator (SCPC) is responsible for mentoring and leading quality…
Added 33 mins ago
H
Nurse B - Project Coordinator
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Job Description: Reporting to a Continuing Care Saskatoon Urban Program Services Manager, the Supportive Care Projects Coordinator (SCPC) is responsible for mentoring and leading quality…
Added 33 mins ago
TO
Associate, Building Services
Town of Caledon
Caledon, ON
- Full-time
Process compliance letters for the Division and notify the Coordinator, Building Services of any inconsistencies with old/inactive files.
Added 33 mins ago
MC
Yard & Expediting Coordinator
Matrix Camps and Logistics
Yellowknife, NT
- $70,000 to $85,000 CAD / year
- Full-time
MATRIX is looking for an experienced Yard & Expediting Coordinator who is team-oriented, motivated, safety-minded, and detail-focused. This role will play a key part at our Yellowknife shop…
Added 33 mins ago
PACT Service Coordinator - Repost
Winnipeg Regional Health Authority
Winnipeg, MB
The PACT Service Coordinator is responsible for assessing, planning, development and coordination of treatment, rehabilitation and support services provided to program participants under…
Added 47 mins ago
S
Senior Project Coordinator
SGS
Burnaby, BC
- Full-time
A solid understanding of Oracle applications would also an asset.
Added 1 hour ago
Director of Care LPN - Temp(FT)
Optima Living
Sherwood Park, AB
Develops interdisciplinary care and service plans and other case management tools.
Added 1 hour ago
Recreation Manager
Optima Living
Medicine Hat, AB
Supports the Community Relations Coordinator in providing tours of the community as needed.
Added 1 hour ago
Maintenance Manager
Optima Living
Edmonton, AB
Conducts daily reviews of the Building Management system to ensure operational efficiency and resident comfort.
Added 1 hour ago
Finance Operations Associate
Alberta Municipalities
Edmonton, AB
Diploma or degree in Business Administration, Office Administration, Project Management, Communications, Finance, or a related field.
Added 1 hour ago
Document Controller & LEM Coordinator
WSG Energy Services
BC
…highly organized and detail-oriented Document Controller & LEM Coordinator to support project execution, turnover, and records management activities for the…
Added 1 hour ago
RE
Executive Assistant
Rockford Engineering
Regina, SK
- Full-time
Provide day-to-day administrative support, including calendar management, scheduling, correspondence, and coordination of priorities.
Added 1 hour ago
ER
Sr. Sales Coordinator
Empire Roofing
Georgetown, ON
- Full-time
We are looking for an experienced and detail-oriented Senior Sales Coordinator to support our Sales Manager and commercial sales team. This role is responsible for coordinating sales…

Rockford Engineering

Executive Assistant

Regina, SK, S4K 0A6, Canada

Full-time

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Job details

Job type: Full-time
Posting language: English
Posted: Oct 29, 2026

Original job description

The Executive Assistant provides administrative support and coordination needs across the organization. This role plays an important part in keeping day-to-day business activities organized, ensuring information flows effectively, and supporting coordination between leadership, employees, clients, vendors, and other external stakeholders.

Working in a fast-paced manufacturing and engineering environment, the Executive Assistant maintains a variety of responsibilities including scheduling, travel coordination, meetings, document preparation, corporate events, and general organizational support. The successful candidate will be highly organized, adaptable, and comfortable managing competing priorities while exercising professionalism, discretion, and sound judgment.

Key Responsibilities

Handle front desk responsibilities, including greeting and directing visitors, answering incoming calls, and maintaining the visitor log.
Provide day-to-day administrative support, including calendar management, scheduling, correspondence, and coordination of priorities.
Coordinate internal and external meetings, including scheduling, meeting logistics, agendas and materials.
Prepare, format, and distribute correspondence, presentations, reports, meeting materials, and other business documents.
Support administrative and coordination needs across departments to help facilitate efficient day-to-day operations.
Coordinate company meetings, employee events, client visits, and other corporate activities.
Assist with expense reporting, credit card reconciliation, purchase coordination, and other administrative documentation.
Act as a point of coordination between executives, employees, clients, vendors, and other external stakeholders as required.
Maintain organized electronic and physical records and ensure confidential and sensitive information is handled appropriately.
Coordinate office-related services, supplies, vendors, and other administrative requirements as needed.
Track administrative action items and follow up with appropriate individuals to support timely completion.
Assist with onboarding and other employee-related administrative activities as required.
Support internal communications and the distribution of company information and announcements.
Support Rockford’s Corporate Travel portal, including employee access, profile management, and general travel-related assistance.

Qualifications & Experience

Previous experience in an Executive Assistant, Administrative Coordinator, Office Administrator, or similar role.
Experience working in a manufacturing, engineering, industrial, or professional services environment is considered an asset.
Strong organizational and time-management skills with the ability to manage multiple priorities and changing demands.
Excellent written and verbal communication skills.
Strong attention to detail and commitment to accuracy.
Demonstrated professionalism, discretion, and ability to handle confidential and sensitive information.
Strong interpersonal skills and the ability to work effectively with executives, employees, clients, vendors, and other stakeholders.
Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
Ability to work independently, exercise sound judgment, and take initiative.
Experience coordinating business travel, meetings, and corporate events is considered an asset.

What We’re Looking For

We are looking for someone who is dependable, resourceful, and highly organized, with a willingness to support wherever needed. You are comfortable balancing the needs of multiple executives while also contributing to the broader administrative needs of the organization. You anticipate what needs to happen next, communicate effectively with people at all levels, and take ownership of ensuring administrative details are handled accurately and efficiently.

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More about this job

Responsibilities

The Executive Assistant provides comprehensive administrative support, including calendar management, meeting coordination, and document preparation. They act as a central point of contact for internal and external stakeholders while maintaining organized records and office operations.

Requirements

Candidates should have previous experience in an administrative or executive assistant role, ideally within a manufacturing or engineering environment. Strong proficiency in Microsoft Office and excellent organizational, communication, and time-management skills are required.

Skills

Administrative support
Calendar management
Travel coordination
Meeting logistics
Document preparation
Microsoft Office
Outlook
Word
Excel
PowerPoint
Teams
Communication skills
Time management
Attention to detail
Professionalism
Discretion

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Executive Assistant
Office Administration
Manufacturing
Engineering
Corporate Services
Calendar Management
Travel Coordination
Meeting Logistics
Expense Reporting
Records Management
Microsoft Office
Outlook
Word
Excel
PowerPoint
Teams
Stakeholder Management
Onboarding
Internal Communications
Front Desk
Professionalism
Time Management
Organizational Skills
Data Accuracy

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