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Added 12 mins ago
M
Operations Manager, Patient Support Program
McKesson
Mississauga, ON
- Full-time
This position oversees approximately three to five supervisors who support a broader frontline patient services team. The role is operationally focused and does not have primary…
Added 26 mins ago
D
Team Lead - Health Services
Dynacare
Toronto, ON
- Contract
We’re looking for a Team Lead – Health Services to join our team in Peterborough, Ontario. As a Team Lead, you will report into the Regional Manager of Health Services and provide…
Added 26 mins ago
VC
Fitness Instructor, SMART Program - Part-time 0.4
VON Canada (Ontario)
North Bay, ON
- $18.25 to $19.39 CAD / hour
- Part-time
…Supervisors, Kinesiologist, other Fitness Instructors and Program Assistant to ensure client and program needs are addressed appropriately and to support client…
Added 56 mins ago
RE
Executive Assistant
Rockford Engineering
Regina, SK
- Full-time
The Executive Assistant provides administrative support and coordination needs across the organization. This role plays an important part in keeping day-to-day business activities…
Added 1 hour ago
T
Assistant Wealth Market Manager
TD
Concord, ON · Markham, ON
- Full-time
In partnership with the Market Manager, the Assistant Wealth Market Manager supports daily business operations across Wealth Advisory Services, Private Trust, and Wealth Insurance Services.…
Added 1 hour ago
B
Portfolio Assistant, Private Wealth
BMO
Burnaby, BC · STSQ
- Full-time
Provides specialized support related to investment client services issue including preparing information for client meetings, annual reviews, etc.
Added 1 hour ago
RR
Pharmacy Assistant (Part Time)
Revolution Recruiting
Rothesay, NB
- Part-time
Our team is client-focused and believes in a high level of attention to detail, professionalism and discretion. We value diverse backgrounds and what that brings to our team and we want to…
Added 1 hour ago
RR
Pharmacy Assistant (Full Time)
Revolution Recruiting
Rothesay, NB
- Full-time
Our team is client-focused and believes in a high level of attention to detail, professionalism and discretion. We value diverse backgrounds and what that brings to our team and we want to…
Added 1 hour ago
Executive Assistant - Toronto
EY
Toronto, ON
We are looking for a dynamic person to join our Executive Assistant Group (EAG). EAG is our team of self-motivated EAs who support our Partners and are a key part of our Core Business…
Added 1 hour ago
Assistant Manager
Sporting Life Group
Laval, QC
…and accessories, we offer the best gear and custom fitting services to help golfers play their best since…
Added 1 hour ago
Lab Patient Technician
LifeLabs
Regina, SK
…Canadians through accessible, accurate, and innovative diagnostic…
Added 1 hour ago
L
Lab Patient Technician - Part Time - Petawawa, ON
LifeLabs
Petawawa, ON
- Part-time
…Canadians through accessible, accurate, and innovative diagnostic…
Added 2 hours ago
GO
Administrative Assistant
Government of New Brunswick
Fredericton, NB
- Full-time
The Human Resources Client Services Unit within Finance and Treasury Board is seeking a solutions-focused Administrative Assistant who is eager to build strong relationships and contribute…
Added 2 hours ago
ScotiaMcLeod Administrative Assistant - Toronto
Scotiabank
Toronto, ON
As an Administrative Assistant, you will be responsible for providing administrative support to one or more Advisors and their teams.
Added 2 hours ago
E
PTA/Ota
Extendicare
Owen Sound, ON
- Full-time
Working under the direction and supervision of a Physiotherapist, as a Physiotherapy Assistant, you will independently carry out prescribed rehabilitation therapy programs to assist clients…
Added 2 hours ago
VC
Program Assistant (Office Admin), Mental Health & Substance Use - Lily's Community Heath Center
Vancouver Coastal Health
Vancouver, BC
- $26.42 to $28.25 CAD / hour
- Temporary
Within the context of a client and family centered care model and in accordance with established vision and values of the organization, works as part of an interdisciplinary team to provide…
Added 2 hours ago
L
Lab Patient Technician - Part Time Regular - Morrisburg, ON
LifeLabs
Morrisburg, ON
- Part-time
…Canadians through accessible, accurate, and innovative diagnostic…
Added 2 hours ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps partiel jour
Shoppers Drug Mart
Quebec, QC
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 2 hours ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps partiel Quarts de travail flexibles Embauche feu vert
Shoppers Drug Mart
Quebec, QC
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 3 hours ago
OV
Registered Nurse, Medicine Cardiology - Casual - Markham Stouffville Hospital
Oak Valley Health
Markham, ON
- Part-time
You are a patient and/or client centered individual who performs at an exemplary standard
Added 3 hours ago
BC
MEP Project Manager
Broccolini Construction Inc.
ON · Ottawa, Ontario
- Full-time
Broccolini is a family-owned, single-source provider of construction, development and real-estate services. Our company caters to the industrial, commercial and residential markets in…
Added 3 hours ago
BC
MEP Assistant Project Manager
Broccolini Construction Inc.
ON · Ottawa, Ontario
- Full-time
Broccolini is a family-owned, single-source provider of construction, development and real-estate services. Our company caters to the industrial, commercial and residential markets in…
Added 3 hours ago
CG
Administrative Assistant
Canaccord Genuity Group Inc.
Vancouver, BC
- Full-time
Canaccord Genuity (CG) is a leading independent, full-service financial services firm with a strong presence across wealth management and capital markets. We are built on long-term client…
Added 3 hours ago
BL
Practice Assistant
Borden Ladner Gervais LLP (BLG)
Ottawa, ON
- Full-time
…ourselves on having standout talent and delivering an exceptional client…
Added 3 hours ago
C
Senior Corporate Development Coordinator
Co-operators
Guelph, ON
- Full-time
We are a leading Canadian financial services co-operative committed to being a catalyst for a sustainable and resilient society and our team is essential to deliver on this strategy. That’s…

Rockford Engineering

Executive Assistant

Regina, SK, S4K 0A6, Canada

Full-time

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Job details

Job type: Full-time
Posting language: English
Posted: Oct 29, 2026

Original job description

The Executive Assistant provides administrative support and coordination needs across the organization. This role plays an important part in keeping day-to-day business activities organized, ensuring information flows effectively, and supporting coordination between leadership, employees, clients, vendors, and other external stakeholders.

Working in a fast-paced manufacturing and engineering environment, the Executive Assistant maintains a variety of responsibilities including scheduling, travel coordination, meetings, document preparation, corporate events, and general organizational support. The successful candidate will be highly organized, adaptable, and comfortable managing competing priorities while exercising professionalism, discretion, and sound judgment.

Key Responsibilities

Handle front desk responsibilities, including greeting and directing visitors, answering incoming calls, and maintaining the visitor log.
Provide day-to-day administrative support, including calendar management, scheduling, correspondence, and coordination of priorities.
Coordinate internal and external meetings, including scheduling, meeting logistics, agendas and materials.
Prepare, format, and distribute correspondence, presentations, reports, meeting materials, and other business documents.
Support administrative and coordination needs across departments to help facilitate efficient day-to-day operations.
Coordinate company meetings, employee events, client visits, and other corporate activities.
Assist with expense reporting, credit card reconciliation, purchase coordination, and other administrative documentation.
Act as a point of coordination between executives, employees, clients, vendors, and other external stakeholders as required.
Maintain organized electronic and physical records and ensure confidential and sensitive information is handled appropriately.
Coordinate office-related services, supplies, vendors, and other administrative requirements as needed.
Track administrative action items and follow up with appropriate individuals to support timely completion.
Assist with onboarding and other employee-related administrative activities as required.
Support internal communications and the distribution of company information and announcements.
Support Rockford’s Corporate Travel portal, including employee access, profile management, and general travel-related assistance.

Qualifications & Experience

Previous experience in an Executive Assistant, Administrative Coordinator, Office Administrator, or similar role.
Experience working in a manufacturing, engineering, industrial, or professional services environment is considered an asset.
Strong organizational and time-management skills with the ability to manage multiple priorities and changing demands.
Excellent written and verbal communication skills.
Strong attention to detail and commitment to accuracy.
Demonstrated professionalism, discretion, and ability to handle confidential and sensitive information.
Strong interpersonal skills and the ability to work effectively with executives, employees, clients, vendors, and other stakeholders.
Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
Ability to work independently, exercise sound judgment, and take initiative.
Experience coordinating business travel, meetings, and corporate events is considered an asset.

What We’re Looking For

We are looking for someone who is dependable, resourceful, and highly organized, with a willingness to support wherever needed. You are comfortable balancing the needs of multiple executives while also contributing to the broader administrative needs of the organization. You anticipate what needs to happen next, communicate effectively with people at all levels, and take ownership of ensuring administrative details are handled accurately and efficiently.

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More about this job

Responsibilities

The Executive Assistant provides comprehensive administrative support, including calendar management, meeting coordination, and document preparation. They act as a central point of contact for internal and external stakeholders while maintaining organized records and office operations.

Requirements

Candidates should have previous experience in an administrative or executive assistant role, ideally within a manufacturing or engineering environment. Strong proficiency in Microsoft Office and excellent organizational, communication, and time-management skills are required.

Skills

Administrative support
Calendar management
Travel coordination
Meeting logistics
Document preparation
Microsoft Office
Outlook
Word
Excel
PowerPoint
Teams
Communication skills
Time management
Attention to detail
Professionalism
Discretion

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Executive Assistant
Office Administration
Manufacturing
Engineering
Corporate Services
Calendar Management
Travel Coordination
Meeting Logistics
Expense Reporting
Records Management
Microsoft Office
Outlook
Word
Excel
PowerPoint
Teams
Stakeholder Management
Onboarding
Internal Communications
Front Desk
Professionalism
Time Management
Organizational Skills
Data Accuracy

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