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Added 2 mins ago
V
Admin Assistant II
Vale
Canada
- Full-time
…welcoming and professional environment, coordinate front-desk operations, support office administration activities, and contribute to the smooth day-to-day functioning of our Toronto…
Added 16 mins ago
AU
Coordinator, Mental Health & Wellness
Algoma University
Brampton, ON
- $82,387 to $102,983 CAD / year
- Full-time
…University working groups and student groups and a variety of internal and external partners. Additionally, the Coordinator will serve as the first point of contact for students…
Added 16 mins ago
AC
Operations Coordinator
Aston Carter
Langley (District), BC · Langley, BC
- $21 to $24 CAD / hour
- Contract
This Operations Coordinator role supports a busy Operations team with high-volume, time-sensitive data entry, order processing, Excel updates, staff orders, and general operational…
Added 16 mins ago
G
Coordinator, Environment
Glencore
Elkford, BC
- $95,000 to $113,000 CAD / year
- Full-time
Reporting to the Lead, Environment, the Coordinator Environment, Systems is responsible for supporting and coordinating the execution of compliance, regulatory permitting, and internal…
Added 16 mins ago
CO
Growth Coordinator
City of Saint John
Saint John, NB
- Full-time
The Growth Coordinator is responsible for the coordination and implementation of key strategies, actions, and operations to improve growth outcomes for the City of Saint John. Housed within…
Added 16 mins ago
S
Patient Care Coordinator, BC Mental Health and Substance Use Services
Sanya’k̓ula
Vancouver, BC
- Full-time
Added 16 mins ago
T
Part-Time Workplace Coordinator
TCWGlobal
Vancouver, BC
- $28 to $32 CAD / hour
- Part-time
Title: Part-Time Workplace Coordinator / Receptionist
Added 16 mins ago
EG
Administrative Assistant Contract 3 months
Emterra Group
Surrey, BC
- Contract
We are currently seeking an Administrative Data Coordinator to support our waste management operations in Metro Vancouver. This role will be responsible for collating, verifying, and…
Added 16 mins ago
TM
Logistics Coordinator
Tribe Medical, Arthrex agency partner
Canada
- $50,000 CAD / year
- Full-time
This role will be overseen by the Director of Operations and work day-to-day with the Manager, MDS.
Added 16 mins ago
HF
Freight Coordinator
Halifax Freight Solutions
Canada
- Full-time
Role Description The Freight Coordinator is a full-time, on-site role based in Canada, responsible for organizing and overseeing daily freight movements. This position manages booking and…
Added 16 mins ago
ES
Facility Maintenance Coordinator - Toronto
Equans Services Canada & US
Toronto, ON
- Full-time
The Facility Maintenance Coordinator is responsible for coordinating, scheduling, and monitoring maintenance activities across healthcare facilities to support safe, efficient, and…
Added 17 mins ago
V
Analyst II, IT
Vale
Canada
- Full-time
…Applications across Vale Base Metals' Canada and International operations. The successful candidate will lead and coordinate application projects and enhancements while supporting the…
Added 31 mins ago
C
Coordinator, Procurement and Telecom Support
CNIB
Toronto, ON
- $42,192 to $52,740 CAD / year
- Full-time
The Coordinator, Procurement & Telecom Support supports the Procurement team by coordinating telecommunications services, managing vendor relationships, supporting invoice administration,…
Added 31 mins ago
EV
Coordinator, Environment
Elk Valley Resources
Elkford, BC
- $95,000 to $113,000 CAD / year
- Full-time
Reporting to the Lead, Environment, the Coordinator Environment, Systems is responsible for supporting and coordinating the execution of compliance, regulatory permitting, and internal…
Added 31 mins ago
ER
Human Resources Coordinator
EFW Radiology
Calgary, AB
- Full-time
The Human Resources Coordinator provides administrative and operational support across a broad range of HR functions, including HR systems, onboarding, employee engagement, training…
Added 31 mins ago
R
Business Operations Coordinator
RUNNR
Saskatoon, SK
- Full-time
The Business Operations Coordinator will play an important role in helping ensure RUNNR’s internal processes remain organized, accurate, and responsive as the company continues to grow. The…
Added 31 mins ago
B
Accounting and Finance Manager
Boustan
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
…finance role supporting multiple interconnected companies and operations across Canada and the United States. We are looking for someone who enjoys structure, precision, accountability, and…
Added 31 mins ago
F
Marketing Coordinator
Fitzrovia
Toronto, ON
- $70,000 to $80,000 CAD / year
- Full-time
The Marketing Coordinator will have the opportunity to collaborate closely with Asset Management, Development, Operations, and Investments teams to align marketing strategies with property…
Added 32 mins ago
CC
Executive Assistant
Civicon Corporation
Bolton, ON
- Full-time
Assist with follow-ups on behalf of the President with internal teams, clients, vendors, subcontractors, and business partners.
Added 32 mins ago
I-
Head of Operations
ICCAIA - International Coordinating Council of Aerospace Industries Associations
Montreal, QC
- Full-time
The Head of Operations reports to the Head of the Organization and serves as a strategic advisor and operational leader, ensuring the effective execution of ICCAIA's priorities. The role…
Added 32 mins ago
SS
Production Scheduler and Logistics Coordinator
Samuel, Son & Co.
Cambridge, ON
- Full-time
- Coordinate production schedules and inbound and outbound shipment activities to support customer delivery requirements and efficient facility operations.
Added 47 mins ago
MC
Coordonnateur(trice) exécutif et administratif / Executive & Administrative Coordinator
Merck Canada
Kirkland, QC
- Full-time
Added 47 mins ago
EC
Coordinator, Financial Operations
Edmonton Catholic Schools
AB · Greater Edmonton Metropolitan Area
- Temporary
Edmonton Catholic Schools is seeking a temporary Financial Operations Coordinator to join their Financial and Business Operations Team at Facility Services!
Added 47 mins ago
S
Coordonnateur(trice) des opérations, gestion des commandes // Operations Coordinator, Order Management
SharkNinja
Montreal, QC
- Full-time
Le coordonnateur ou la coordonnatrice des opérations gère l’ensemble du cycle des commandes pour les comptes de détaillants qui lui sont attribués (Walmart, Amazon, Costco, Best Buy,…
Added 47 mins ago
AS
Logistics Coordinator
ATCO Structures
QC · Laprairie, QC
- Full-time
As a Logistics Coordinator, you will be the backbone of our operations, ensuring the smooth execution of logistics from start to finish including regional lease fleet management, scheduling…

Rockford Engineering

Executive Assistant

Regina, SK, S4K 0A6, Canada

Full-time

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Job details

Job type: Full-time
Posting language: English
Posted: Oct 29, 2026

Original job description

The Executive Assistant provides administrative support and coordination needs across the organization. This role plays an important part in keeping day-to-day business activities organized, ensuring information flows effectively, and supporting coordination between leadership, employees, clients, vendors, and other external stakeholders.

Working in a fast-paced manufacturing and engineering environment, the Executive Assistant maintains a variety of responsibilities including scheduling, travel coordination, meetings, document preparation, corporate events, and general organizational support. The successful candidate will be highly organized, adaptable, and comfortable managing competing priorities while exercising professionalism, discretion, and sound judgment.

Key Responsibilities

Handle front desk responsibilities, including greeting and directing visitors, answering incoming calls, and maintaining the visitor log.
Provide day-to-day administrative support, including calendar management, scheduling, correspondence, and coordination of priorities.
Coordinate internal and external meetings, including scheduling, meeting logistics, agendas and materials.
Prepare, format, and distribute correspondence, presentations, reports, meeting materials, and other business documents.
Support administrative and coordination needs across departments to help facilitate efficient day-to-day operations.
Coordinate company meetings, employee events, client visits, and other corporate activities.
Assist with expense reporting, credit card reconciliation, purchase coordination, and other administrative documentation.
Act as a point of coordination between executives, employees, clients, vendors, and other external stakeholders as required.
Maintain organized electronic and physical records and ensure confidential and sensitive information is handled appropriately.
Coordinate office-related services, supplies, vendors, and other administrative requirements as needed.
Track administrative action items and follow up with appropriate individuals to support timely completion.
Assist with onboarding and other employee-related administrative activities as required.
Support internal communications and the distribution of company information and announcements.
Support Rockford’s Corporate Travel portal, including employee access, profile management, and general travel-related assistance.

Qualifications & Experience

Previous experience in an Executive Assistant, Administrative Coordinator, Office Administrator, or similar role.
Experience working in a manufacturing, engineering, industrial, or professional services environment is considered an asset.
Strong organizational and time-management skills with the ability to manage multiple priorities and changing demands.
Excellent written and verbal communication skills.
Strong attention to detail and commitment to accuracy.
Demonstrated professionalism, discretion, and ability to handle confidential and sensitive information.
Strong interpersonal skills and the ability to work effectively with executives, employees, clients, vendors, and other stakeholders.
Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
Ability to work independently, exercise sound judgment, and take initiative.
Experience coordinating business travel, meetings, and corporate events is considered an asset.

What We’re Looking For

We are looking for someone who is dependable, resourceful, and highly organized, with a willingness to support wherever needed. You are comfortable balancing the needs of multiple executives while also contributing to the broader administrative needs of the organization. You anticipate what needs to happen next, communicate effectively with people at all levels, and take ownership of ensuring administrative details are handled accurately and efficiently.

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More about this job

Responsibilities

The Executive Assistant provides comprehensive administrative support, including calendar management, meeting coordination, and document preparation. They act as a central point of contact for internal and external stakeholders while maintaining organized records and office operations.

Requirements

Candidates should have previous experience in an administrative or executive assistant role, ideally within a manufacturing or engineering environment. Strong proficiency in Microsoft Office and excellent organizational, communication, and time-management skills are required.

Skills

Administrative support
Calendar management
Travel coordination
Meeting logistics
Document preparation
Microsoft Office
Outlook
Word
Excel
PowerPoint
Teams
Communication skills
Time management
Attention to detail
Professionalism
Discretion

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Executive Assistant
Office Administration
Manufacturing
Engineering
Corporate Services
Calendar Management
Travel Coordination
Meeting Logistics
Expense Reporting
Records Management
Microsoft Office
Outlook
Word
Excel
PowerPoint
Teams
Stakeholder Management
Onboarding
Internal Communications
Front Desk
Professionalism
Time Management
Organizational Skills
Data Accuracy

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