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Added 51 mins ago
NB
Director CIB Business Management
National Bank of Canada
Calgary, AB
- Full-time
Added 51 mins ago
SM
Experienced Legal Assistant - Labour and Employment
Sullivan Mahoney LLP
St. Catharines, ON
- Full-time
Added 1 hour ago
BH
Educational Assistant - Temporary FT - St. Gabriel School (1.0 FTE)
Brant Haldimand Norfolk Catholic District School Board
Brantford, ON
- Internship
Successful completion of a post secondary educational assistant program (normally one year), or equivalent, plus a minimum of one year experience working with children;
Added 1 hour ago
BH
Educational Assistant - Temporary FT - Holy Trinity School (1.0 FTE)
Brant Haldimand Norfolk Catholic District School Board
ON · Simcoe, ON
- Internship
Successful completion of a post secondary educational assistant program (normally one year), or equivalent, plus a minimum of one year experience working with children;
Added 2 hours ago
NS
EDUCATIONAL ASSISTANT: CLASSROOM ASSISTANT/PHYSICAL CARE
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Added 2 hours ago
EL
Store Manager Store Manager
Estée Lauder Companies
Vancouver, BC
- Full-time
This is an exceptional opportunity for you to be Chief Executive Officer of your own store. You will have total accountability for creating and executing an agile bu
Added 2 hours ago
DS
Indigenous Student Advisor (1.0 FTE - Permanent)
District School Board Ontario North East
Timmins, ON
- Full-time
Added 2 hours ago
LG
Administrative Assistant
Lawen Group
Halifax, NS
- Full-time
Added 2 hours ago
NS
Administrative Assistant - Primary Health Care Network
Nova Scotia Health Authority
NS · Nova Scotia, Canada
- Full-time
Reporting to the Senior Director for Primary Health Care Network, the Administrative Assistant is responsible for providing comprehensive administrative support to the Senior Director and…
Added 2 hours ago
NH
ADMINISTRATIVE ASSISTANT (UHNBC TOWER)
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Prince George, BC
- Full-time
In accordance with vision, mission, values and strategic priorities of Northern Health and reporting to the Director/Executive Lead or designate, the Administrative Assistant provides…
Added 2 hours ago
FB
Strategic Energy Partner
Flogas Britain
Field, BC
- Full-time
Added 2 hours ago
RH
Controller
Robert Half
Markham, ON
- Full-time
…Controller to lead its accounting and finance function. Reporting to executive leadership, the Controller will oversee financial reporting, compliance, treasury, budgeting, internal…
Added 2 hours ago
MD
Office & Admin Specialist Sr
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Added 2 hours ago
BS
Assistant Director, Capital Projects
Burnaby School District - SD41
Burnaby, BC
- Full-time
Added 2 hours ago
IC
Group Administrative Assistant
IT Connex
Toronto, ON · Greater Toronto Area, Canada
- Contract
Our client is looking for a Group Administrative Assistant to provide comprehensive operational, administrative, and workforce management support for their site and leadership team.
Added 2 hours ago
AC
Diploma Instructor - Administrative Assistant & Advanced Office Applications
AlphaLogic Career College
London, ON
- Full-time
We are currently seeking an enthusiastic and experienced Diploma Instructor to teach within our Administrative Assistant and Advanced Office Applications diploma programs. This position is…
Added 2 hours ago
RC
Executive Assistant to the Bishop
Roman Catholic Diocese of Hamilton, Ontario
Hamilton, ON
- Full-time
The Office of the Bishop with the Diocese of Hamilton is looking for a fulltime Executive Assistant to the Bishop. Reporting to the Bishop of Hamilton, this position off
Added 2 hours ago
VF
Executive Assistant & Business Coordinator, Private Client Services
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Vancouver, BC
- Contract
Bring your organization, curiosity, and follow-through to a role that combines executive support with meaningful business coordination. Working closely with the Head of Private Client…
Added 2 hours ago
C
Executive Assistant
CURIE
Burlington, ON
- Full-time
We are looking for a highly organized, resourceful, and service-oriented Executive Assistant & Office Administrator to provide confidential support to the CEO and senior leadership and help…
Added 2 hours ago
CC
Executive Assistant
Civicon Corporation
Bolton, ON
- Full-time
Added 2 hours ago
GI
Global Employee Success & People Assistant
GuestTek Interactive Entertainment Ltd.
Okotoks, AB
- Full-time
…People & Culture team as a Global Employee Success & People Assistant. This role suits someone who likes keeping things running smoothly, manages many moving pieces at once, and takes pride…
Added 3 hours ago
QM
Executive Assistant - Ottawa
Quantum Management Services Ltd.
Ottawa, ON
- $65,000 to $80,000 CAD / year
- Full-time
Our client is seeking an Executive Assistant to work closely with the CEO and support the Board of Directors of a small, collaborative not-for-profit organization. This varied opportunity…
Added 3 hours ago
DS
Educational Assistant (1.0 FTE - Temporary)
District School Board Ontario North East
Kirkland Lake, ON
- Temporary
Added 3 hours ago
LM
Manager, Workplace Operations & Executive Support - Canada
Liberty Mutual Canada
Toronto, ON
- Full-time
Added 3 hours ago
UO
Department Secretary
University of Victoria
Victoria, BC
- Full-time

Rockford Engineering

Executive Assistant

Regina, SK, S4K 0A6, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Posting language: English
Posted: Oct 29, 2026

Original job description

The Executive Assistant provides administrative support and coordination needs across the organization. This role plays an important part in keeping day-to-day business activities organized, ensuring information flows effectively, and supporting coordination between leadership, employees, clients, vendors, and other external stakeholders.

Working in a fast-paced manufacturing and engineering environment, the Executive Assistant maintains a variety of responsibilities including scheduling, travel coordination, meetings, document preparation, corporate events, and general organizational support. The successful candidate will be highly organized, adaptable, and comfortable managing competing priorities while exercising professionalism, discretion, and sound judgment.

Key Responsibilities

Handle front desk responsibilities, including greeting and directing visitors, answering incoming calls, and maintaining the visitor log.
Provide day-to-day administrative support, including calendar management, scheduling, correspondence, and coordination of priorities.
Coordinate internal and external meetings, including scheduling, meeting logistics, agendas and materials.
Prepare, format, and distribute correspondence, presentations, reports, meeting materials, and other business documents.
Support administrative and coordination needs across departments to help facilitate efficient day-to-day operations.
Coordinate company meetings, employee events, client visits, and other corporate activities.
Assist with expense reporting, credit card reconciliation, purchase coordination, and other administrative documentation.
Act as a point of coordination between executives, employees, clients, vendors, and other external stakeholders as required.
Maintain organized electronic and physical records and ensure confidential and sensitive information is handled appropriately.
Coordinate office-related services, supplies, vendors, and other administrative requirements as needed.
Track administrative action items and follow up with appropriate individuals to support timely completion.
Assist with onboarding and other employee-related administrative activities as required.
Support internal communications and the distribution of company information and announcements.
Support Rockford’s Corporate Travel portal, including employee access, profile management, and general travel-related assistance.

Qualifications & Experience

Previous experience in an Executive Assistant, Administrative Coordinator, Office Administrator, or similar role.
Experience working in a manufacturing, engineering, industrial, or professional services environment is considered an asset.
Strong organizational and time-management skills with the ability to manage multiple priorities and changing demands.
Excellent written and verbal communication skills.
Strong attention to detail and commitment to accuracy.
Demonstrated professionalism, discretion, and ability to handle confidential and sensitive information.
Strong interpersonal skills and the ability to work effectively with executives, employees, clients, vendors, and other stakeholders.
Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
Ability to work independently, exercise sound judgment, and take initiative.
Experience coordinating business travel, meetings, and corporate events is considered an asset.

What We’re Looking For

We are looking for someone who is dependable, resourceful, and highly organized, with a willingness to support wherever needed. You are comfortable balancing the needs of multiple executives while also contributing to the broader administrative needs of the organization. You anticipate what needs to happen next, communicate effectively with people at all levels, and take ownership of ensuring administrative details are handled accurately and efficiently.

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More about this job

Responsibilities

The Executive Assistant provides comprehensive administrative support, including calendar management, meeting coordination, and document preparation. They act as a central point of contact for internal and external stakeholders while maintaining organized records and office operations.

Requirements

Candidates should have previous experience in an administrative or executive assistant role, ideally within a manufacturing or engineering environment. Strong proficiency in Microsoft Office and excellent organizational, communication, and time-management skills are required.

Skills

Administrative support
Calendar management
Travel coordination
Meeting logistics
Document preparation
Microsoft Office
Outlook
Word
Excel
PowerPoint
Teams
Communication skills
Time management
Attention to detail
Professionalism
Discretion

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Executive Assistant
Office Administration
Manufacturing
Engineering
Corporate Services
Calendar Management
Travel Coordination
Meeting Logistics
Expense Reporting
Records Management
Microsoft Office
Outlook
Word
Excel
PowerPoint
Teams
Stakeholder Management
Onboarding
Internal Communications
Front Desk
Professionalism
Time Management
Organizational Skills
Data Accuracy

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