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Added 5 mins ago
CB
front desk agent
Canadas Best Value Inn & Suites
Charlottetown, PE
- Part-time
Added 5 mins ago
S
Front Store - Clerk Front Store
Sobeys
Lower Sackville, NS
- Full-time
Added 5 mins ago
WC
General Merchandise Associate
Walmart Canada
Spruce Grove, AB
- Full-time
Covers assigned areas of the sales floor and assists with Front End coverage when required. Communicates with other associates to ensure floor coverage is maintained and customer needs are…
Added 5 mins ago
C(
Associate, Private Fund Solutions
Clarity (formerly Hiive)
Vancouver, BC
- Full-time
A front-office origination role covering institutional clients.
Added 5 mins ago
EO
Optometrist – Full-Time – Private Practice – Cornwall, ON (No Weekends) (1077 Pitt St, Cornwall, ON K6J 3S6, Canada)
Eyes On Eyecare
Cornwall, ON
- Full-time
…management. With a dedicated pre-testing team, dispensing staff, and front desk support, our Optometrists can focus on what matters most: delivering quality patient care and building…
Added 35 mins ago
WH
Chiropractor
Wellspring Health & Wellness Clinic
Stoney Creek, NB
- Contract
Front-desk support for scheduling, payments, direct billing, and patient communication
Added 49 mins ago
FR
Weekend Security Concierge
FirstService Residential Canada
Toronto, ON
- Full-time
Follow up with daily documentation, daily occurrence log, incident reports and front desk software as required.
Added 49 mins ago
S
Front End - Cashier - Daytime
Sobeys
Delta, BC
- Full-time
Operate Customer Service Desk following all procedures for lottery sales, refunds, bottle returns and inquiries
Added 49 mins ago
VB
Admin Assistant II
Vale Base Metals
Toronto, ON
- Full-time
…create a welcoming and professional environment, coordinate front-desk operations, support office administration activities, and contribute to the smooth day-to-day functioning of our…
Added 1 hour ago
OP
Staff Sergeant
Ontario Public Service Leadership | Leadership dans la fonction publique de l’Ontario
Penetanguishene, ON
- $80,041 to $115,335 CAD / year
- Full-time
…a hands on leadership role with real accountability, not a desk…
Added 1 hour ago
EH
physio clinic admin
East Hamilton Physiotherapy Chiropractic
Stoney Creek, NB
- Full-time
…check-out processes, and ensuring a professional and friendly front-desk presence. Day-to-day tasks include answering phone calls and emails, booking and confirming appointments,…
Added 1 hour ago
TS
Front Line Worker (Full Time – Contract)
The Salvation Army in Canada
Toronto, ON
- Full-time
Tidy front desk/intake area throughout the shift
Added 1 hour ago
S
Front End - Cashier
Sobeys
Kamloops, BC
- Full-time
Operate Customer Service Desk following all procedures for lottery sales, refunds, bottle returns and inquiries
Added 1 hour ago
Experienced Security Guard– Lower Mainland (Guardteck)
Kandor
BC
…protect the property. Depending on your site, you may work a front desk or concierge post in a commercial tower, patrol a busy shopping centre, or manage access at a multi-tenant…
Added 1 hour ago
S
Front End - Cashier
Sobeys
Winnipeg, MB
- Full-time
Operate Customer Service Desk following all procedures for lottery sales, refunds, bottle returns and inquiries
Added 1 hour ago
V
Admin Assistant II
Vale
Canada
- Full-time
…create a welcoming and professional environment, coordinate front-desk operations, support office administration activities, and contribute to the smooth day-to-day functioning of our…
Added 1 hour ago
TS
Front Line Worker (Part-Time – Contract)
The Salvation Army in Canada
Toronto, ON
- Part-time
Tidy front desk/intake area throughout the shift
Added 1 hour ago
OH
Full-time Guest Service Agent
Omni Hotels & Resorts
Toronto, ON
- Full-time
Previous hotel front desk experience is strongly preferred
Added 1 hour ago
FA
Studio Coordinator
Formosis Architecture Inc.
Vancouver, BC
- Full-time
Manage front-desk reception, guest hospitality, studio supplies, and building vendor coordination
Added 1 hour ago
WC
(CAN) General Merchandise Associate
Walmart Canada
Powell River, BC
- Full-time
Covers assigned areas of the sales floor and assists with Front End coverage when required. Communicates with other associates to ensure floor coverage is maintained and customer needs are…
Added 1 hour ago
WC
(CAN) General Merchandise Associate
Walmart Canada
Powell River, BC
- Full-time
Covers assigned areas of the sales floor and assists with Front End coverage when required. Communicates with other associates to ensure floor coverage is maintained and customer needs are…
Added 1 hour ago
TS
Full Time Shelter Worker
The Salvation Army in Canada
Nanaimo, BC
- Full-time
…core values and mission of The Salvation Army. Working at the front desk, the Shelter Worker is the touchpoint for all staff, clients, visitors, volunteers, and programs at the…
Added 1 hour ago
WC
(CAN) General Merchandise Associate
Walmart Canada
Edson, AB
- Full-time
Covers assigned areas of the sales floor and assists with Front End coverage when required. Communicates with other associates to ensure floor coverage is maintained and customer needs are…
Added 1 hour ago
MU
Front Desk Lead - Residence - Residence Services, Campus Services
MacEwan University
AB · Edmonton, AB
- Full-time
MacEwan University is seeking a Front Desk Lead – Residence for a full-time 6-month replacement term opportunity with our Residence Services department.
Added 1 hour ago
WC
(CAN) General Merchandise Associate
Walmart Canada
Winnipeg, MB
- Full-time
Covers assigned areas of the sales floor and assists with Front End coverage when required. Communicates with other associates to ensure floor coverage is maintained and customer needs are…

Rockford Engineering

Executive Assistant

Regina, SK, S4K 0A6, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Oct 29, 2026

Original job description

The Executive Assistant provides administrative support and coordination needs across the organization. This role plays an important part in keeping day-to-day business activities organized, ensuring information flows effectively, and supporting coordination between leadership, employees, clients, vendors, and other external stakeholders.

Working in a fast-paced manufacturing and engineering environment, the Executive Assistant maintains a variety of responsibilities including scheduling, travel coordination, meetings, document preparation, corporate events, and general organizational support. The successful candidate will be highly organized, adaptable, and comfortable managing competing priorities while exercising professionalism, discretion, and sound judgment.

Key Responsibilities

Handle front desk responsibilities, including greeting and directing visitors, answering incoming calls, and maintaining the visitor log.
Provide day-to-day administrative support, including calendar management, scheduling, correspondence, and coordination of priorities.
Coordinate internal and external meetings, including scheduling, meeting logistics, agendas and materials.
Prepare, format, and distribute correspondence, presentations, reports, meeting materials, and other business documents.
Support administrative and coordination needs across departments to help facilitate efficient day-to-day operations.
Coordinate company meetings, employee events, client visits, and other corporate activities.
Assist with expense reporting, credit card reconciliation, purchase coordination, and other administrative documentation.
Act as a point of coordination between executives, employees, clients, vendors, and other external stakeholders as required.
Maintain organized electronic and physical records and ensure confidential and sensitive information is handled appropriately.
Coordinate office-related services, supplies, vendors, and other administrative requirements as needed.
Track administrative action items and follow up with appropriate individuals to support timely completion.
Assist with onboarding and other employee-related administrative activities as required.
Support internal communications and the distribution of company information and announcements.
Support Rockford’s Corporate Travel portal, including employee access, profile management, and general travel-related assistance.

Qualifications & Experience

Previous experience in an Executive Assistant, Administrative Coordinator, Office Administrator, or similar role.
Experience working in a manufacturing, engineering, industrial, or professional services environment is considered an asset.
Strong organizational and time-management skills with the ability to manage multiple priorities and changing demands.
Excellent written and verbal communication skills.
Strong attention to detail and commitment to accuracy.
Demonstrated professionalism, discretion, and ability to handle confidential and sensitive information.
Strong interpersonal skills and the ability to work effectively with executives, employees, clients, vendors, and other stakeholders.
Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
Ability to work independently, exercise sound judgment, and take initiative.
Experience coordinating business travel, meetings, and corporate events is considered an asset.

What We’re Looking For

We are looking for someone who is dependable, resourceful, and highly organized, with a willingness to support wherever needed. You are comfortable balancing the needs of multiple executives while also contributing to the broader administrative needs of the organization. You anticipate what needs to happen next, communicate effectively with people at all levels, and take ownership of ensuring administrative details are handled accurately and efficiently.

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More about this job

Responsibilities

The Executive Assistant provides comprehensive administrative support, including calendar management, meeting coordination, and document preparation. They act as a central point of contact for internal and external stakeholders while maintaining organized records and office operations.

Requirements

Candidates should have previous experience in an administrative or executive assistant role, ideally within a manufacturing or engineering environment. Strong proficiency in Microsoft Office and excellent organizational, communication, and time-management skills are required.

Skills

Administrative support
Calendar management
Travel coordination
Meeting logistics
Document preparation
Microsoft Office
Outlook
Word
Excel
PowerPoint
Teams
Communication skills
Time management
Attention to detail
Professionalism
Discretion

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Executive Assistant
Office Administration
Manufacturing
Engineering
Corporate Services
Calendar Management
Travel Coordination
Meeting Logistics
Expense Reporting
Records Management
Microsoft Office
Outlook
Word
Excel
PowerPoint
Teams
Stakeholder Management
Onboarding
Internal Communications
Front Desk
Professionalism
Time Management
Organizational Skills
Data Accuracy

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