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Added 11 mins ago
WM
Plant Maintenance Technician/Millwright, Overnight Shift
Waste Management, Inc. (WM)
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- Full-time
Added 11 mins ago
CE
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Mechanical Design Draftsperson
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St. Catharines, ON
College diploma in Mechanical Engineering Technology.
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Product Manager
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Partner with sales, engineering, manufacturing, and leadership to develop and maintain product strategy.
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Control and Automation Engineer-in-Training
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…methodologies, governance and systems that are unparalleled in the engineering space. Are you looking for an opportunity to join a diverse group of professionals who are committed to…
Added 12 mins ago
FC
Account Manager
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Dartmouth, NS
- Full-time
…partner with. Working directly with end users, contractors, and engineering groups you will cultivate new equipment sale opportunities while positioning our offering with strong elements of…
Added 26 mins ago
S
Shift Manager - Operations
Stelco
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- Full-time
Fast-paced heavy industrial manufacturing environment for a high impact team
Added 26 mins ago
QA/QC Field Inspector - Electrical and Mechanical (Mackenzie)
IREN
AB · Mackenzie
Added 41 mins ago
Electrical Technician
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AF
Graduate Student, Forward Deployed Engineer
Ascendance Foundry
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- Full-time
…practical skills. This posting is for the Forward-Deployed Engineering (FDE) track, where Fellows build, deploy, and maintain AI solutions embedded within a client's engineering…
Added 41 mins ago
Configuration Management Specialist
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The role is responsible for ensuring the integrity, consistency, and compliance of engineering and certification data throughout the product lifecycle while promoting best practices,…
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- Full-time
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Added 41 mins ago
NS
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Added 56 mins ago
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Heavy Duty Mechanic
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Field Service Technician - Fire Suppression (Training Provided)
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Added 56 mins ago
RE
Executive Assistant
Rockford Engineering
Regina, SK
- Full-time
Working in a fast-paced manufacturing and engineering environment, the Executive Assistant maintains a variety of responsibilities including scheduling, travel coordination, meetings,…
Added 56 mins ago
V
Staff Software Developer, Simulation / Développeur(se) logiciel principal(e), Simulation
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- Full-time
…large, complex designs. Your work will help our sales, solution engineering and delivery teams confirm project feasibility in simulation early, which reduces risk and saves time on every…
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Principal Scientist, Neural Biology
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Vancouver, BC · Canada - BC, Vancouver, Station St, Onsite
- Full-time
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Added 56 mins ago
Asset Inspector – Upgrader
Shell
Scotford, AB
Work collaboratively with our customers and stakeholders in Production, Maintenance, Projects, Turn Around, Engineering and Technology teams

Rockford Engineering

Executive Assistant

Regina, SK, S4K 0A6, Canada

Full-time

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Job details

Job type: Full-time
Posting language: English
Posted: Oct 29, 2026

Original job description

The Executive Assistant provides administrative support and coordination needs across the organization. This role plays an important part in keeping day-to-day business activities organized, ensuring information flows effectively, and supporting coordination between leadership, employees, clients, vendors, and other external stakeholders.

Working in a fast-paced manufacturing and engineering environment, the Executive Assistant maintains a variety of responsibilities including scheduling, travel coordination, meetings, document preparation, corporate events, and general organizational support. The successful candidate will be highly organized, adaptable, and comfortable managing competing priorities while exercising professionalism, discretion, and sound judgment.

Key Responsibilities

Handle front desk responsibilities, including greeting and directing visitors, answering incoming calls, and maintaining the visitor log.
Provide day-to-day administrative support, including calendar management, scheduling, correspondence, and coordination of priorities.
Coordinate internal and external meetings, including scheduling, meeting logistics, agendas and materials.
Prepare, format, and distribute correspondence, presentations, reports, meeting materials, and other business documents.
Support administrative and coordination needs across departments to help facilitate efficient day-to-day operations.
Coordinate company meetings, employee events, client visits, and other corporate activities.
Assist with expense reporting, credit card reconciliation, purchase coordination, and other administrative documentation.
Act as a point of coordination between executives, employees, clients, vendors, and other external stakeholders as required.
Maintain organized electronic and physical records and ensure confidential and sensitive information is handled appropriately.
Coordinate office-related services, supplies, vendors, and other administrative requirements as needed.
Track administrative action items and follow up with appropriate individuals to support timely completion.
Assist with onboarding and other employee-related administrative activities as required.
Support internal communications and the distribution of company information and announcements.
Support Rockford’s Corporate Travel portal, including employee access, profile management, and general travel-related assistance.

Qualifications & Experience

Previous experience in an Executive Assistant, Administrative Coordinator, Office Administrator, or similar role.
Experience working in a manufacturing, engineering, industrial, or professional services environment is considered an asset.
Strong organizational and time-management skills with the ability to manage multiple priorities and changing demands.
Excellent written and verbal communication skills.
Strong attention to detail and commitment to accuracy.
Demonstrated professionalism, discretion, and ability to handle confidential and sensitive information.
Strong interpersonal skills and the ability to work effectively with executives, employees, clients, vendors, and other stakeholders.
Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
Ability to work independently, exercise sound judgment, and take initiative.
Experience coordinating business travel, meetings, and corporate events is considered an asset.

What We’re Looking For

We are looking for someone who is dependable, resourceful, and highly organized, with a willingness to support wherever needed. You are comfortable balancing the needs of multiple executives while also contributing to the broader administrative needs of the organization. You anticipate what needs to happen next, communicate effectively with people at all levels, and take ownership of ensuring administrative details are handled accurately and efficiently.

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More about this job

Responsibilities

The Executive Assistant provides comprehensive administrative support, including calendar management, meeting coordination, and document preparation. They act as a central point of contact for internal and external stakeholders while maintaining organized records and office operations.

Requirements

Candidates should have previous experience in an administrative or executive assistant role, ideally within a manufacturing or engineering environment. Strong proficiency in Microsoft Office and excellent organizational, communication, and time-management skills are required.

Skills

Administrative support
Calendar management
Travel coordination
Meeting logistics
Document preparation
Microsoft Office
Outlook
Word
Excel
PowerPoint
Teams
Communication skills
Time management
Attention to detail
Professionalism
Discretion

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Executive Assistant
Office Administration
Manufacturing
Engineering
Corporate Services
Calendar Management
Travel Coordination
Meeting Logistics
Expense Reporting
Records Management
Microsoft Office
Outlook
Word
Excel
PowerPoint
Teams
Stakeholder Management
Onboarding
Internal Communications
Front Desk
Professionalism
Time Management
Organizational Skills
Data Accuracy

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