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Added 15 mins ago
QM
Accounting & Administrative Coordinator
Quantum Management Services Ltd.
Toronto, ON
- $75,000 to $80,000 CAD / year
- Full-time
…responsibilities with purchasing, administration, and general business operations. Working within a smaller, collaborative office environment, you will play an important role in supporting…
Added 15 mins ago
IM
Shop Operations Manager
Impossible Metals
Collingwood, ON
- Full-time
Coordinate repairs and preventative maintenance for company-owned vehicles and work with the Office & Operations Coordinator on facility, contractor, and operational tasks that span both…
Added 15 mins ago
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Digital Imaging PACS Administrator
Accenture
Mississauga, ON · Montreal, QC
- Full-time
Digital Imaging PACS Administrator Applications Support Coordinator will bring 2+ years of experience in managing applications, with a strong background in managing day-to-day operations,…
Added 30 mins ago
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Customer Success Technical Coordinator - Bilingual (FR/EN)
Numeris
Toronto, ON
- Full-time
The Bilingual Customer Success Technical Coordinator is a versatile member of the Customer Success team, providing
Added 30 mins ago
SC
Coordinator, Marketing // Coordonnateur·trice, marketing
Swimming Canada
Ottawa, ON
- Full-time
The Coordinator, Marketing supports the planning, coordination, and execution of marketing initiatives that strengthen the Swimming Canada brand, support revenue generation objectives, and…
Added 30 mins ago
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Health & Safety Manager
PURIS
Calgary, AB
- $90,000 to $100,000 CAD / year
- Full-time
…locations. The role is based out of either our Calgary or Edmonton office. Reporting to the Regional Vice President, this role owns the LiquiForce Health & Safety Management System,…
Added 44 mins ago
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E-Commerce Coordinator
Samsonite
Stratford, ON
- Part-time
…center and our internal business unit and work out of our Canada office. You will be responsible for providing research and feedback for D2C related customer questions and concerns, as well…
Added 59 mins ago
GA
Business Readiness Coordinator (9 Month Contract)
Give and Go Prepared Foods
Toronto, ON · Etobicoke, ON
- $30 to $35 CAD / hour
- Contract
2–4 years of experience within a Project Management Office (PMO), enterprise systems transformation, change management, or business operations environment.
Added 1 hour ago
Driver Training - Admissions Coordinator - Challenger (Cambridge)
Fastfrate Group
Cambridge, ON
…wide range of industries with safe, reliable, and efficient…
Added 1 hour ago
Quality Assurance Coordinator - Mississauga
BelPak
Mississauga, ON
BelPak is currently seeking a Quality Assurance Coordinator to maintain overall quality standards for all products packed, ensuring that the Company’s and Client’s quality specifications…
Added 1 hour ago
Business Readiness Coordinator (9 Month Contract)
Give and Go Prepared Foods
Toronto, ON
2–4 years of experience within a Project Management Office (PMO), enterprise systems transformation, change management, or business operations environment.
Added 1 hour ago
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Coordinator, Ticket Operations
MLSE (Maple Leaf Sports & Entertainment Partnership)
Toronto, ON · Scotiabank Arena
- Full-time
As part of the Ticketing – Operations team located at the Scotiabank Arena, you will be responsible for the execution of events, sales/service and reporting on events as it relates to…
Added 1 hour ago
TS
Christmas Kettle Assistant
The Salvation Army in Canada
Orillia, ON
- Part-time
Assist with overseeing the operations of the Christmas Kettle campaign including scheduling of staff and/or volunteers.
Added 1 hour ago
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Customer Success Technical Coordinator - Bilingual (FR/EN)
Numeris
Toronto, ON
- Full-time
The Bilingual Customer Success Technical Coordinator is a versatile member of the Customer Success team, providing
Added 1 hour ago
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Support Indigenous Communities, Wildfire Evacuees, and Work for change
GoodWork.ca
Regina, SK · Greater Regina Metropolitan Area
- Internship
We are seeking a highly-skilled, experienced Fundraising Coordinator to join our exciting team. Reporting directly to the Director of Wildlife Rehabilitation, coordinating with the Grants…
Added 1 hour ago
UO
Clinical Research Coordinator
University of British Columbia
Vancouver, BC · VCH | Vancouver General Hospital - Gordon and Leslie Diamond Health Care Centre (VGHHCC)
- $4,845.17 to $5,713.66 CAD / month
- Full-time
…Department of Medicine is seeking a full time Clinical Research Coordinator to be involved with several active research projects involving patients with Multiple…
Added 1 hour ago
CC
Finance Manager
Context Creative
Toronto, ON
- Full-time
You’ll be at the heart of our day-to-day finance operations in Toronto, owning client billing, accounts receivable and accounts payable, reconciliations, cash flow reporting, and month-end…
Added 1 hour ago
MD
Clinic Network Specialist, Planner Principal State
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…conducting environmental scans, gathering clinic feedback through office hours, webinars, and assessments, and providing technical guidance to program leadership. This position works…
Added 1 hour ago
DF
Auto Finance Coordinator
DUCA Financial Services Credit Union Ltd.
Toronto, ON · North York, ON
- Full-time
As the primary contact for dealership funding inquiries and documentation requirements, the Auto Finance Coordinator supports funding efficiency, improves dealer service levels, and helps…
Added 1 hour ago
CW
Operations & Administrative Coordinator
Canadian Wealth Inc.
Calgary, AB
- Full-time
We are looking for a motivated, organized, and adaptable Operations & Administrative Coordinator to join our Calgary office.
Added 2 hours ago
MC
Retail Operation Coordinator
Miniso Canada
Toronto, ON
- Full-time
We are looking for a Retail Operation Coordinator to join us in our Toronto Office.
Added 2 hours ago
GC
REQ26-161- Financial Analyst
Glencore Canada
Quebec, QC
- Internship
Reporting to the Finance Coordinator, you will have the opportunity to work on various finance-related projects. Your main responsibilities will be:
Added 2 hours ago
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Maintenance Coordinator
Penske
Boucherville, QC
- Full-time
The Penske Maintenance Coordinator position is focused on managing inventory and administrative processes of the branch (branches) that support maintenance operational efficiency,…
Added 2 hours ago
TS
Christmas Kettle Assistant
The Salvation Army Canada and Bermuda Territory
Orillia, ON
- Part-time
Assist with overseeing the operations of the Christmas Kettle campaign including scheduling of staff and/or volunteers.
Added 2 hours ago
O
Payroll Coordinator
Ornge
Mississauga, ON
- Contract
…impact. Ornge is seeking a motivated and detail-oriented Payroll Coordinator to support the timely and accurate processing of payroll for employees across both unionized and non-unionized…

Rockford Engineering

Executive Assistant

Regina, SK, S4K 0A6, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Posting language: English
Posted: Oct 29, 2026

Original job description

The Executive Assistant provides administrative support and coordination needs across the organization. This role plays an important part in keeping day-to-day business activities organized, ensuring information flows effectively, and supporting coordination between leadership, employees, clients, vendors, and other external stakeholders.

Working in a fast-paced manufacturing and engineering environment, the Executive Assistant maintains a variety of responsibilities including scheduling, travel coordination, meetings, document preparation, corporate events, and general organizational support. The successful candidate will be highly organized, adaptable, and comfortable managing competing priorities while exercising professionalism, discretion, and sound judgment.

Key Responsibilities

Handle front desk responsibilities, including greeting and directing visitors, answering incoming calls, and maintaining the visitor log.
Provide day-to-day administrative support, including calendar management, scheduling, correspondence, and coordination of priorities.
Coordinate internal and external meetings, including scheduling, meeting logistics, agendas and materials.
Prepare, format, and distribute correspondence, presentations, reports, meeting materials, and other business documents.
Support administrative and coordination needs across departments to help facilitate efficient day-to-day operations.
Coordinate company meetings, employee events, client visits, and other corporate activities.
Assist with expense reporting, credit card reconciliation, purchase coordination, and other administrative documentation.
Act as a point of coordination between executives, employees, clients, vendors, and other external stakeholders as required.
Maintain organized electronic and physical records and ensure confidential and sensitive information is handled appropriately.
Coordinate office-related services, supplies, vendors, and other administrative requirements as needed.
Track administrative action items and follow up with appropriate individuals to support timely completion.
Assist with onboarding and other employee-related administrative activities as required.
Support internal communications and the distribution of company information and announcements.
Support Rockford’s Corporate Travel portal, including employee access, profile management, and general travel-related assistance.

Qualifications & Experience

Previous experience in an Executive Assistant, Administrative Coordinator, Office Administrator, or similar role.
Experience working in a manufacturing, engineering, industrial, or professional services environment is considered an asset.
Strong organizational and time-management skills with the ability to manage multiple priorities and changing demands.
Excellent written and verbal communication skills.
Strong attention to detail and commitment to accuracy.
Demonstrated professionalism, discretion, and ability to handle confidential and sensitive information.
Strong interpersonal skills and the ability to work effectively with executives, employees, clients, vendors, and other stakeholders.
Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
Ability to work independently, exercise sound judgment, and take initiative.
Experience coordinating business travel, meetings, and corporate events is considered an asset.

What We’re Looking For

We are looking for someone who is dependable, resourceful, and highly organized, with a willingness to support wherever needed. You are comfortable balancing the needs of multiple executives while also contributing to the broader administrative needs of the organization. You anticipate what needs to happen next, communicate effectively with people at all levels, and take ownership of ensuring administrative details are handled accurately and efficiently.

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More about this job

Responsibilities

The Executive Assistant provides comprehensive administrative support, including calendar management, meeting coordination, and document preparation. They act as a central point of contact for internal and external stakeholders while maintaining organized records and office operations.

Requirements

Candidates should have previous experience in an administrative or executive assistant role, ideally within a manufacturing or engineering environment. Strong proficiency in Microsoft Office and excellent organizational, communication, and time-management skills are required.

Skills

Administrative support
Calendar management
Travel coordination
Meeting logistics
Document preparation
Microsoft Office
Outlook
Word
Excel
PowerPoint
Teams
Communication skills
Time management
Attention to detail
Professionalism
Discretion

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Executive Assistant
Office Administration
Manufacturing
Engineering
Corporate Services
Calendar Management
Travel Coordination
Meeting Logistics
Expense Reporting
Records Management
Microsoft Office
Outlook
Word
Excel
PowerPoint
Teams
Stakeholder Management
Onboarding
Internal Communications
Front Desk
Professionalism
Time Management
Organizational Skills
Data Accuracy

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