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Added 12 mins ago
Reverse Logistics Warehouse Admin (1126)
Trail Appliances Ltd.
Kelowna, BC
…on the hunt for an enthusiastic Reverse Logistics Warehouse administrator. At Trail Appliances, we don't just deliver products; we deliver experiences. If this role sounds interesting to…
Added 26 mins ago
Windows Systems Administrator - L3
Global Relay
Vancouver, BC
The Windows Administrator – L3, is a key member of the Operations team and works closely with other System Administrators, Desktop, Security, and Cyber Security Operations Center teams. The…
Added 26 mins ago
Construction Management Team (CMT) Administrator (Prince George)
IREN
Prince George, BC
The Construction Administrator is the organizational backbone of the Prince George construction management team. Reporting to the Construction Manager, you keep the site office running:…
Added 26 mins ago
Document Controller - Construction (Mackenzie)
IREN
AB · Mackenzie
…that hand each system from construction to commissioning and operations. You make sure the field builds only to current controlled documents, that every record is captured and traceable,…
Added 41 mins ago
S
Senior Project Coordinator
SGS
Burnaby, BC
- Full-time
In this role, as Senior Project Administrator the position provides first level support to a variety of departmental professionals (Project, Group, and Business Managers) to produce project…
Added 56 mins ago
RE
Executive Assistant
Rockford Engineering
Regina, SK
- Full-time
Support administrative and coordination needs across departments to help facilitate efficient day-to-day operations.
Added 1 hour ago
GO
Service Desk Analyst
Government of Nunavut Recruitment
Iqaluit, NU
- Full-time
Microsoft 365 Certified: Modern Desktop Administrator Associate;
Added 1 hour ago
UO
Undergraduate Programs Assistant
University of British Columbia
Kelowna, BC · UBCO | Science Building (SCI)
- $4,981 to $5,713 CAD / month
- Full-time
…Student Development and Advising, Human Resources, Finance Operations, Facilities Management and other faculties and schools…
Added 1 hour ago
Construction Management Team (CMT) Administrator (Mackenzie)
IREN
AB · Mackenzie
The CMT Administrator is the organizational backbone of the Mackenzie construction management team. Reporting to the Construction Manager, you keep the site office running: daily reports,…
Added 1 hour ago
Director Infrastructure & Cybersecurity
FortisAlberta
Calgary, AB
…collaboration technologies, enterprise architecture, security operations, identity and access management, technology resilience, disaster recovery, and related managed…
Added 2 hours ago
SI
Administrative Support - Lounge Operations
Swissport International AG
Toronto, ON
- Full-time
The Operations Support Administrator provides administrative and coordination support to ensure the smooth and efficient execution of daily operations. Key responsibilities include…
Added 2 hours ago
KF
Support Services Administrator
Kawartha Financial Services
Peterborough, ON
- Full-time
Support Services Administrator (Temporary, Full-time)
Added 2 hours ago
AP
Senior Administrator, Data Center (Contract Opportunity for 6 months)
Atlantic Packaging Products Ltd.
Toronto, ON · Scarborough, ON
- Full-time
…years of excellence in the corrugated packaging industry with operations within North America (Ontario, Quebec and United States), we’re committed to sustainability, customer excellence and…
Added 2 hours ago
Y
Project Administrator – Remediation
YORK1
Concord, ON
- Full-time
- Contract
YORK1 is seeking a detail-oriented and organized Project Administrator to provide administrative and documentation support to remediation and construction projects in Ontario and British…
Added 3 hours ago
LD
Payroll Administrator
London Drugs Limited
Richmond, BC
- $21.12 to $24.22 CAD / hour
- Other
London Drugs is seeking a Payroll Administrator to join our Payroll team at our Corporate Head Office in Richmond, BC. Supporting approximately 9,000 employees across Western Canada, you'll…
Added 3 hours ago
U
Jira Administrator (Rainbow Six)
Ubisoft
Montreal, QC
- Full-time
As a Jira Administrator at Ubisoft Montréal, you will manage and improve the Jira environment used to produce Rainbow Six Siege. You’ll work with production, development, quality assurance,…
Added 3 hours ago
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Human Resources Administrator
Trinity Consultants Canada
Courtenay, BC
- Full-time
As the first point of contact for our HR team, the HR Administrator is the welcoming voice and central support system for our business unit. The role plays a vital part in making sure every…
Added 3 hours ago
SO
Production Administrator
Saturn Oil + Gas Inc.
Drayton Valley, AB
- Full-time
Saturn has an opportunity for a full-time Production Administrator based out of one of the offices located in Carlyle, Stoughton, Drayton Valley or Calgary. Reporting to the Supervisor,…
Added 3 hours ago
H
Junior Cyber Incident Response Analyst
Hootsuite
Toronto, ON
- Full-time
Support the team in the day-to-day security operations monitoring and response for corporate and customer facing systems
Added 3 hours ago
H
Junior Cyber Incident Response Analyst
Hootsuite
Vancouver, BC
- Full-time
Support the team in the day-to-day security operations monitoring and response for corporate and customer facing systems
Added 3 hours ago
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Junior Cyber Incident Response Analyst
Hootsuite
Ottawa, ON
- Full-time
Support the team in the day-to-day security operations monitoring and response for corporate and customer facing systems
Added 4 hours ago
K
Senior Consultant, ServiceNow
KPMG
ON · Kitchener, Ontario
- Full-time
Working with KPMG senior leaders to understand, improve, and integrate service offerings across operations;
Added 4 hours ago
AW
Banking Administrator
Aviso Wealth
Remote, Canada
- $46,000 to $55,000 CAD / year
- Full-time
- Remote
We’re looking to fill an open role for a Banking Administrator to join our Operations team.
Added 4 hours ago
AW
Banking Administrator
Aviso Wealth
Remote, Canada
- $46,000 to $55,000 CAD / year
- Full-time
- Remote
We’re looking to fill an open role for a Banking Administrator to join our Operations team.
Added 4 hours ago
SO
Production Administrator
Saturn Oil + Gas Inc.
Stoughton, SK
- Full-time
Saturn has an opportunity for a full-time Production Administrator based out of one of the offices located in Carlyle, Stoughton, Drayton Valley or Calgary. Reporting to the Supervisor,…

Rockford Engineering

Executive Assistant

Regina, SK, S4K 0A6, Canada

Full-time

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Job details

Job type: Full-time
Posting language: English
Posted: Oct 29, 2026

Original job description

The Executive Assistant provides administrative support and coordination needs across the organization. This role plays an important part in keeping day-to-day business activities organized, ensuring information flows effectively, and supporting coordination between leadership, employees, clients, vendors, and other external stakeholders.

Working in a fast-paced manufacturing and engineering environment, the Executive Assistant maintains a variety of responsibilities including scheduling, travel coordination, meetings, document preparation, corporate events, and general organizational support. The successful candidate will be highly organized, adaptable, and comfortable managing competing priorities while exercising professionalism, discretion, and sound judgment.

Key Responsibilities

Handle front desk responsibilities, including greeting and directing visitors, answering incoming calls, and maintaining the visitor log.
Provide day-to-day administrative support, including calendar management, scheduling, correspondence, and coordination of priorities.
Coordinate internal and external meetings, including scheduling, meeting logistics, agendas and materials.
Prepare, format, and distribute correspondence, presentations, reports, meeting materials, and other business documents.
Support administrative and coordination needs across departments to help facilitate efficient day-to-day operations.
Coordinate company meetings, employee events, client visits, and other corporate activities.
Assist with expense reporting, credit card reconciliation, purchase coordination, and other administrative documentation.
Act as a point of coordination between executives, employees, clients, vendors, and other external stakeholders as required.
Maintain organized electronic and physical records and ensure confidential and sensitive information is handled appropriately.
Coordinate office-related services, supplies, vendors, and other administrative requirements as needed.
Track administrative action items and follow up with appropriate individuals to support timely completion.
Assist with onboarding and other employee-related administrative activities as required.
Support internal communications and the distribution of company information and announcements.
Support Rockford’s Corporate Travel portal, including employee access, profile management, and general travel-related assistance.

Qualifications & Experience

Previous experience in an Executive Assistant, Administrative Coordinator, Office Administrator, or similar role.
Experience working in a manufacturing, engineering, industrial, or professional services environment is considered an asset.
Strong organizational and time-management skills with the ability to manage multiple priorities and changing demands.
Excellent written and verbal communication skills.
Strong attention to detail and commitment to accuracy.
Demonstrated professionalism, discretion, and ability to handle confidential and sensitive information.
Strong interpersonal skills and the ability to work effectively with executives, employees, clients, vendors, and other stakeholders.
Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
Ability to work independently, exercise sound judgment, and take initiative.
Experience coordinating business travel, meetings, and corporate events is considered an asset.

What We’re Looking For

We are looking for someone who is dependable, resourceful, and highly organized, with a willingness to support wherever needed. You are comfortable balancing the needs of multiple executives while also contributing to the broader administrative needs of the organization. You anticipate what needs to happen next, communicate effectively with people at all levels, and take ownership of ensuring administrative details are handled accurately and efficiently.

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More about this job

Responsibilities

The Executive Assistant provides comprehensive administrative support, including calendar management, meeting coordination, and document preparation. They act as a central point of contact for internal and external stakeholders while maintaining organized records and office operations.

Requirements

Candidates should have previous experience in an administrative or executive assistant role, ideally within a manufacturing or engineering environment. Strong proficiency in Microsoft Office and excellent organizational, communication, and time-management skills are required.

Skills

Administrative support
Calendar management
Travel coordination
Meeting logistics
Document preparation
Microsoft Office
Outlook
Word
Excel
PowerPoint
Teams
Communication skills
Time management
Attention to detail
Professionalism
Discretion

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Executive Assistant
Office Administration
Manufacturing
Engineering
Corporate Services
Calendar Management
Travel Coordination
Meeting Logistics
Expense Reporting
Records Management
Microsoft Office
Outlook
Word
Excel
PowerPoint
Teams
Stakeholder Management
Onboarding
Internal Communications
Front Desk
Professionalism
Time Management
Organizational Skills
Data Accuracy

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