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Added 15 mins ago
AC
Assistant to the Executive Assistant, Vice President, Finance and Administration (1 year)
Algonquin College of Applied Arts and Technology
Ottawa, ON
- Part-time
The Assistant to the Executive Assistant, Vice President, Finance and Administration provides clerical help for administrative activities of the Office of the Vice President, Finance and…
Added 15 mins ago
MU
Executive Assistant to the Vice-President, Communications
McMaster University
Hamilton, ON
- Full-time
This is an exciting opportunity to play a key role in establishing and supporting the office of McMaster's inaugural Vice-President, Communications. Reporting directly to the…
Added 45 mins ago
AT
Administrative Assistant
AY Talent
Dorval, QC
- $70,000 to $90,000 CAD / year
- Full-time
Our client is looking for a strong, highly organized Bilingual Administrative Assistant to join their team in Dorval. This role reports to the President of the company. This is a hands-on…
Added 45 mins ago
MU
EXECUTIVE ASSISTANT TO VICE-PRESIDENT (RESEARCH AND INNOVATION) (BAND LEVEL 7)
Memorial University, Newfoundland and Labrador
St. John's, NL
- Full-time
The Executive Assistant to the Vice-President (Research and Innovation) provides comprehensive executive-level administrative and operational support to the Vice-President (Research and…
Added 1 hour ago
AC
Assistant to the Executive Assistant, Vice President, Finance and Administration (1 year)
Algonquin College
Ottawa, ON
- Part-time
The Assistant to the Executive Assistant, Vice President, Finance and Administration provides clerical help for administrative activities of the Office of the Vice President, Finance and…
Added 2 hours ago
GD
Executive Assistant to the President
Groupe Dynamite, Inc Garage
Mont-Royal, QC · Ville Mont-Royal, Quebec
- Full-time
Reporting to the President, the Executive Assistant provides high-level, confidential administrative support and acts as the key link between the President, the executive team, and external…
Added 3 hours ago
LM
Summer Student, Legal & Compliance (Summer Term - May - August 2027)
Liberty Mutual Canada
Toronto, ON
- $24 CAD / hour
- Contract
Reports To: Assistant Vice President, Legal Counsel
Added 3 hours ago
LM
Summer Student, Legal & Compliance (Summer Term - May - August 2027)
Liberty Mutual Canada
Remote, Canada
- $24 CAD / hour
- Contract
- Remote
Reports To: Assistant Vice President, Legal Counsel
Added 3 hours ago
UO
Client Services Assistant
University of Victoria
Victoria, BC
- Full-time
Campus Security Services is a department within the Vice President Finance and Operations portfolio that provides security, community safety, personal safety, at-risk prevention services,…
Added 11 hours ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Reporting to the Vice President, Corporate Services & Chief Financial Officer, the Manager, Finance, Performance and Analytics supports the hospital's strategic objectives, performance…
Added 20 hours ago
UO
Department Secretary
University of Victoria
Victoria, BC
- Full-time
The Department Secretary provides senior level administrative support to the Ceremonies and Events Office and holds responsibility for its smooth operation. This position acts as a central…
Added 23 hours ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Reporting to the Vice President, Corporate Services & Chief Financial Officer, the Manager, Finance, Performance and Analytics supports the hospital's strategic objectives, performance…
Added 1 day ago
MF
Executive Assistant
McConnell Foundation
Montreal, QC
- Full-time
The Executive Assistant is a trusted partner to the CEO and President’s Office, ensuring the smooth operation of executive priorities, governance activities, and organizational…
Added 1 day ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Reporting to the Vice President, Corporate Services & Chief Financial Officer, the Manager, Finance, Performance and Analytics supports the hospital's strategic objectives, performance…
Added 1 day ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Reporting to the Vice President, Corporate Services & Chief Financial Officer, the Manager, Finance, Performance and Analytics supports the hospital's strategic objectives, performance…
Added 2 days ago
UO
Department Secretary
University of Victoria
Victoria, BC
- Full-time
The Department Secretary provides senior level administrative support to the Ceremonies and Events Office and holds responsibility for its smooth operation. This position acts as a central…
Added 2 days ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Reporting to the Vice President, Corporate Services & Chief Financial Officer, the Manager, Finance, Performance and Analytics supports the hospital's strategic objectives, performance…
Added 2 days ago
AU
Assistant Professor, Inclusive Education
Athabasca University
Athabasca, AB
- $82,549 to $112,525 USD / year
- Full-time
Athabasca University's Faculty of Humanities and Social Sciences invites applications for a tenure-track position at the rank of Assistant Professor, Inclusive Education commencing February…
Added 2 days ago
IS
Executive Assistant
Irving Shipbuilding
Dartmouth, NS
- Full-time
…fast-paced environment? We are seeking an experienced Executive Assistant to support the Vice President, Supply Chain & Quality, the Vice President, Planning and the Vice President,…
Added 2 days ago
RB
Executive Assistance
Royal Bank of Canada
Winnipeg, MB
- Full-time
As the Executive Assistant supporting the Vice President Commercial Banking(Winnipeg), you will provide in-depth support in day-to-day management of teams in the Region. The primary purpose…
Added 2 days ago
SS
Business Analyst, Assistant Vice President
State Street
Toronto, ON
- Full-time
The Business Analyst , AVP has responsibility to support the Canada CEO and head of Canada Relationship Management (RM) by: building and maintaining executive reporting and presentations,…
Added 2 days ago
SS
Project Management, Assistant Vice President
State Street
Toronto, ON
- Full-time
The Project Management, Assistant Vice President (AVP) has responsibility to support the Canada CEO and Head of Canada Relationship Management (RM) by building and maintaining executive…
Added 2 days ago
JI
Executive Assistant
J.D. Irving, Limited
Dartmouth, NS
- Full-time
…fast-paced environment? We are seeking an experienced Executive Assistant to support the Vice President, Supply Chain & Quality, the Vice President, Planning and the Vice President,…
Added 2 days ago
Administrative Assistant, Commercial Banking - Halifax, NS
Scotiabank
Halifax, NS
The Administrative Assistant contributes to the overall success of the department by ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s…
Added 2 days ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Reporting to the Vice President, Corporate Services & Chief Financial Officer, the Manager, Finance, Performance and Analytics supports the hospital's strategic objectives, performance…

Rodan Energy Solutions Inc.

Executive Assistant

Mississauga, ON, Canada

Full-time

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Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Apr 28, 2027
Experience: 5–10 years of experience in an Executive Assistant role supporting a CEO, President, Founder, C-suite executive, or Executive Leadership Team.
Posting language: English
Posted: Oct 30, 2026

Original job description

About Us:
At Rodan Energy, our mission is Making Sustainable, Attainable. As a leading North American energy services company, we provide innovative energy solutions that help clients reduce energy costs and GHG emissions, support electrification, and enhance grid efficiency. With over 20 years of expertise, we’re trusted by North America’s largest energy users, power producers, and utilities.

Why Join Rodan:

Thriving Industry: Join a rapidly growing sector at the forefront of innovation and sustainability, shaping the future of energy management.
Top Talent & Strong Culture: Work with high-performing, passionate colleagues committed to excellence, accountability, innovation, and sustainability.
Executive Exposure & Impact: Operate at the centre of the business, supporting the CEO and senior leadership on priorities that influence strategy, execution, and organizational performance.

What Makes This Role Great:
We are seeking an accomplished, highly proactive and always on Executive Assistant to serve as a trusted partner to the CEO and provide high-level support to the Executive Leadership Team. This is not a traditional administrative role. It combines executive support, leadership operations, project coordination, technology enablement, and disciplined follow-through.
The successful candidate will help ensure that executive priorities remain on track, leadership meetings are decision-ready, action items are completed, and the Executive Leadership Team and Corporate Leadership Team remain aligned on strategic objectives, Objectives and Key Results (OKRs), Key Performance Indicators (KPIs), and operating priorities.
What distinguishes this role: You will be expected to anticipate needs, exercise sound judgment, use AI effectively, and take ownership of higher-level assignments that extend well beyond calendar and travel coordination.

Key Responsibilities:
Executive Support

Manage complex calendars, meeting schedules, priorities, and competing demands for the CEO and designated members of the Executive Leadership Team.
Coordinate internal and external meetings, ensuring the right participants, materials, objectives, decisions, and follow-up are in place.
Arrange domestic and international travel, accommodations, itineraries, and related logistics.
Draft and manage executive correspondence, briefing notes, presentations, reports, and stakeholder communications.
Prioritize incoming requests, protect executive time, and ensure timely attention to critical matters.
Represent the Office of the CEO with professionalism, responsiveness, sound judgment, and discretion.

Executive Leadership & Business Operations

Prepare agendas, presentations, dashboards, briefing materials, and meeting packages for Executive Leadership Team, Corporate Leadership Team, Board, strategic planning, and operating meetings.
Capture decisions, maintain action-item registers, confirm owners and deadlines, and follow up assertively to ensure commitments are completed.
Support the administration, tracking, and reporting of Rodan’s OKRs, KPIs, strategic initiatives, and corporate priorities.
Work with executives and functional leaders to improve visibility, alignment, and accountability across the organization.
Prepare concise executive summaries highlighting progress, decisions required, risks, dependencies, and overdue deliverables.
Coordinate quarterly business reviews, sales and operating reviews, annual planning sessions, leadership off-sites, and other management routines.
Help ensure that ELT and CLT priorities remain aligned and that key commitments do not get lost between meetings.

Strategic Projects & Higher-Level Assignments

Support cross-functional projects and special assignments on behalf of the CEO and Executive Leadership Team.
Conduct research and prepare clear, decision-ready materials related to customers, partners, industry developments, and strategic opportunities.
Assist with Board and governance materials, strategic planning, leadership communications, and major corporate initiatives.
Coordinate executive events, customer engagements, leadership programs, and other high-profile activities from planning through execution.
Take ownership of assignments requiring judgment, structured problem-solving, confidentiality, and persistent follow-through.

AI, Technology & Productivity

Use Microsoft Copilot, Claude and other approved AI-enabled tools to improve meeting preparation, research, routine and repetitive tasks, drafting, summarization, reporting, and follow-up.
Identify opportunities to automate workflows, streamline recurring processes, and improve executive productivity.
Help the CEO and Executive Leadership Team adopt practical AI and productivity tools in their day-to-day work.
Maintain advanced proficiency in Microsoft 365, including Outlook, Word, PowerPoint, Excel, Teams, and SharePoint.
Apply sound judgment when handling confidential, sensitive, and business-critical information through technology and AI tools.

Stakeholder & Relationship Management

Support engagement with customers, industry partners, government officials, Board members, investors, and other key stakeholders.
Maintain executive contact and relationship-management information and support disciplined follow-up.
Ensure a consistently professional, responsive, and well-coordinated experience for internal and external stakeholders.

Required Skills and Qualifications:

5–10 years of experience in an Executive Assistant role supporting a CEO, President, Founder, C-suite executive, or Executive Leadership Team.

Advanced Microsoft 365 skills, particularly Outlook, Word, PowerPoint, Excel, Teams, and SharePoint.

Strong working knowledge of Microsoft Copilot or comparable AI-enabled productivity tools, with demonstrated curiosity and the ability to learn emerging technologies.

Exceptional organization, prioritization, project coordination, and time-management skills.

Excellent written and verbal communication skills, including the ability to produce polished executive-level materials.

Experience preparing agendas, presentations, dashboards, reports, meeting records, and action-item follow-up.

Demonstrated capacity to manage multiple high-priority assignments in a fast-paced, high-accountability environment.

Exceptional discretion and judgment when handling confidential and sensitive information.

Ability and willingness to work on-site at Rodan’s Mississauga headquarters five days per week.

Preferred

Experience supporting an executive team in energy, technology, infrastructure, professional services, or another complex, growth-oriented business.

Experience working with OKRs, KPIs, business scorecards, executive dashboards, or strategic initiative tracking.

Experience coordinating Board, governance, quarterly business review, or strategic planning processes.

Familiarity with project management, CRM, workflow automation, and collaboration platforms.

Post-secondary education in business administration, communications, project management, or a related discipline is an asset.

Excellent English written and verbal. Ukrainian language proficiency is an asset.

Rodan Compensation & Benefits Include:

Profit sharing
Comprehensive health benefits package
Group RRSP with employer matching
Base Salary & OTE if applicable

Life at Rodan – Our Culture:
At Rodan, we believe a great workplace goes beyond the work itself. Recognized as Canada’s Top Small & Medium Employer of 2025, we’ve built a culture rooted in collaboration, celebration, and giving back. Here’s what you can look forward to when you join the team:

Summer Fun: Annual summer BBQ and half-day Fridays throughout the summer so you can enjoy the season.
Celebrations Throughout the Year: We mark occasions and holidays all year long with team events including holiday parties, team dinners, bowling nights, go-karting, golf tournaments, and more.
Learning & Growth: Lunch and learns, crossword challenges, and education-funding programs to keep you sharp and growing in your career.
Giving Back: Our Employee Initiatives Committee (EIC) organizes food drives and fundraising for local charities throughout the year – and everyone is welcome to get involved.

Apply Now: If you’re a trusted right hand who anticipates needs, manages competing priorities with ease, and wants to support leadership at a growing company, we want to hear from you!

Hiring Process
Rodan Energy's hiring process is designed to identify candidates who are the right fit - technically, culturally, and professionally. As part of our process, candidates should be aware of the following:

Background Check: As part of our hiring process, the successful candidate will be required to complete a background check, which may include a criminal record check, credential verification, and a driver's abstract (if applicable). Professional references will also be collected as part of the process.
Assignment: Shortlisted candidates may be asked to complete a practical assignment. This is an opportunity to demonstrate your strategic thinking, creativity, and approach to real-world challenges relevant to the role.

We respect your time and will provide clear instructions and reasonable timelines for any assignments requested.

Rodan Energy Solutions is committed to an inclusive, accessible recruitment and employment experience in compliance with the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). Accommodations are available upon request throughout the hiring process and, if hired, during employment. If you require an accommodation, please contact Asmin.Shadir@rodanenergy.com so we can work with you to meet your needs in a manner that respects dignity, independence, integration, and equal opportunity.

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More about this job

Responsibilities

Provide high-level executive support to the CEO and leadership team, including calendar and travel coordination, meeting preparation, communications, and confidential stakeholder engagement. Track strategic priorities, OKRs, KPIs, decisions, and action items; coordinate leadership and board processes, special projects, and the practical use of AI and productivity tools.

Requirements

Requires 5–10 years of executive assistant experience supporting a senior executive or leadership team, advanced Microsoft 365 skills, and strong organization, communication, judgment, and follow-through. The role requires on-site work five days per week in Mississauga; experience with AI productivity tools is expected, while relevant post-secondary education and Ukrainian proficiency are assets.

Skills

Executive Support
Calendar Management
Project Coordination
Prioritization
Executive Communications
Meeting Preparation
Action-Item Tracking
OKR and KPI Tracking
Strategic Planning
Microsoft 365
Microsoft Copilot
AI Productivity Tools
Workflow Automation
Stakeholder Management
Confidentiality and Discretion
Research and Reporting

Benefits

Profit Sharing
Comprehensive Health Benefits
Group RRSP With Employer Matching
Life Insurance
Summer Half-Day Fridays
Education Funding

Visa sponsorship

Not detected in the job text

Hiring contact email

Asmin.Shadir@rodanenergy.com

Keywords

Microsoft 365
Outlook
Word
PowerPoint
Excel
Teams
SharePoint
Microsoft Copilot
Claude
Artificial Intelligence
Workflow Automation
Executive Leadership Team
Corporate Leadership Team
Board Governance
OKRs
KPIs
Executive Dashboards
Business Scorecards
Quarterly Business Reviews
Strategic Planning
Project Coordination
Meeting Agendas
Action-Item Registers
Stakeholder Management
Customer Engagement
Energy Management
Electrification
Grid Efficiency
Greenhouse Gas Emissions
Mississauga

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