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Added 35 mins ago
PH
Social Worker BSW
Provincial Health Services Authority
Vancouver, BC
- Full-time
…evaluating clinical practice, participating in professional development activities to improve care through new practices, and developing a plan in collaboration with the Professional…
Added 35 mins ago
PH
Workplace Coordinator, Workplace Experience Network, Human Resources
Provincial Health Services Authority
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- Full-time
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Added 35 mins ago
PH
Workplace Coordinator, Workplace Experience Network, Human Resources
Provincial Health Services Authority
Vancouver, BC
- Full-time
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Added 35 mins ago
PH
Counselor, Psychosocial Oncology
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- Part-time
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Added 1 hour ago
RM
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- Full-time
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Added 1 day ago
UO
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- Full-time
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Added 1 day ago
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Added 1 day ago
Occupational Safety & Health Coordinator
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RM
Clinical Nurse Specialist Navigator
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
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Added 1 day ago
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Added 1 day ago
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Clinical Nurse Specialist Navigator
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
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Added 1 day ago
SV
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Hamilton, ON
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Added 2 days ago
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Added 2 days ago
ET
Operations Coordinator - Kamloops, BC
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Added 2 days ago
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Fort McMurray, AB
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Added 2 days ago
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IW
Coordinator, Region Office Operations (12 Months Contract) - Mississauga, ON
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Added 2 days ago
WI
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Added 2 days ago
TU
Bachelor of Sustainability and EESC Graduate Programs Assistant
The University of British Columbia
Kelowna, BC
- $4,981 to $5,713 CAD / month
- Full-time
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Rose International

Healthcare IT Project Coordinator (CIS Scheduling)

Fredericton, NB, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Dec 5, 2026
Posting language: English
Posted: Nov 5, 2026

Original job description

Required Education

Post-secondary education in a health-related field, such as Health Sciences, Health Informatics, Public Health, or a related discipline
Equivalent training and relevant experience supporting large-scale Clinical Information System (CIS) projects or digital health programs will also be considered

Required Experience

Minimum 2 years of demonstrated experience supporting project schedule management using dynamic forecast scheduling methodology and general project coordination within a Clinical Information System (CIS) program or similar clinical digital health initiative
Minimum 2 years of experience as a Project Coordinator overseeing and managing multiple stakeholder groups, concurrent workstreams, governance groups or committees, and supporting complex forecast scheduling for a CIS
Experience developing, maintaining, and monitoring integrated project schedules, including project activities, milestones, dependencies, and resource availability
Experience updating schedule forecasts to reflect actual progress, revised estimates, approved changes, and emerging constraints
Experience coordinating schedule inputs across multiple workstreams and preparing status reports addressing milestone progress, schedule variances, dependencies, and risks
Experience coordinating project meetings, including scheduling, agenda preparation, material distribution, meeting minutes, and follow-up on assigned actions
Experience maintaining project documentation, decision logs, action trackers, risk registers, and deliverable tracking records
Ability to identify and escalate outstanding project issues, scheduling constraints, and dependencies to project leadership
Experience coordinating multiple stakeholder groups and maintaining communication across clinical, technical, and project teams
Ability to support complex project scheduling, governance activities, and project delivery coordination within a healthcare technology environment

Preferred Experience

1–2 years of experience managing project schedules using dynamic forecast scheduling methodologies in healthcare or similarly complex environments
Experience coordinating integrated schedules across multidisciplinary teams, including Business Analysts, stakeholders, and executive leadership
1–2 years of experience providing project coordination and delivery support for clinical or health service transformation initiatives
Experience drafting and maintaining project documentation, standard operating procedures (SOPs), meeting minutes, coordination tools, and templates
Experience preparing monthly, quarterly, and ad hoc project status reports covering deliverables, milestones, scheduling forecasts, and outstanding issues
1–2 years of experience supporting project governance activities in large or complex organizations
Experience supporting steering committees, clinical advisory groups, governance committees, or working groups
Experience preparing governance reports, documenting decisions, tracking actions, and maintaining accurate risk and dependency logs
Strong proficiency in Microsoft Office 365, including Excel, Word, PowerPoint, Visio, Outlook, and Teams
Hands-on experience with Zoom and Atlassian JIRA for tracking actions, decisions, and access requests, with 3+ years of experience desired
Bilingual proficiency in French and English, including written and verbal communication, with the ability to support engagement, communication, and training initiatives in both languages
Formal training in project management methodologies, such as Prosci, APMP, Lean Six Sigma, process improvement, or equivalent training
Strong attention to detail, organizational skills, documentation accuracy, and stakeholder communication abilities

Overview

We are seeking an experienced Project Coordinator – Scheduler to support a large-scale healthcare digital transformation initiative focused on implementing an integrated Clinical Information System (CIS). This position will play a key role in coordinating project schedules, tracking milestones, managing dependencies, and supporting delivery across multiple clinical, technical, and operational workstreams.

The successful candidate will develop, maintain, and monitor integrated project schedules using dynamic forecast scheduling methodologies. Responsibilities include updating schedule forecasts, monitoring project progress, identifying scheduling risks and variances, coordinating stakeholder inputs, and preparing regular project status reports. The role also involves organizing project meetings, maintaining action and decision logs, managing documentation, and facilitating communication across multidisciplinary teams.

Job Responsibilities

Project Scheduling and Forecast Management

Develop and maintain integrated project schedules using dynamic forecast scheduling methodology
Incorporate project activities, milestones, dependencies, workstream deliverables, and resource availability into project schedules
Coordinate regular scheduling updates with Project Managers, workstream leads, and supporting personnel
Update schedule forecasts based on actual progress, revised estimates, approved changes, and emerging constraints
Identify scheduling variances, milestone delays, dependencies, and risks that may affect project delivery timelines
Coordinate follow-up activities related to scheduling constraints and their impacts on dependent workstreams
Maintain consistent scheduling practices and standardized project coordination processes across multiple workstreams

Project Coordination and Stakeholder Management

Coordinate project meetings, including scheduling, logistics, agenda preparation, and distribution of supporting materials
Prepare and maintain meeting minutes, documented decisions, assigned actions, and follow-up records
Ensure action owners and due dates are clearly documented and tracked
Collaborate with clinical teams, project stakeholders, informatics professionals, and technical personnel
Coordinate project activities across multiple workstreams to maintain alignment with project objectives
Support governance committees, working groups, and project leadership meetings
Facilitate communication between project teams and stakeholders to address scheduling issues and delivery priorities

Project Documentation and Reporting

Prepare monthly, quarterly, and ad hoc project schedule and coordination reports
Track project milestones, deliverables, schedule forecasts, risks, issues, and dependencies
Maintain accurate decision logs, action trackers, risk registers, and project documentation
Monitor resource availability and scheduling constraints that may affect forecast timelines
Document workstream progress, outstanding actions, and project delivery status
Maintain project records, scheduling inputs, and coordination materials in designated project management tools, JIRA, and shared drives
Develop and maintain standard operating procedures, documentation templates, and coordination tools
Ensure documentation is accurate, current, consistently formatted, and accessible to relevant stakeholders

Governance and Risk Management

Support project governance activities involving multiple stakeholder groups and committees
Track governance decisions, assigned actions, project dependencies, and identified risks
Escalate outstanding issues, schedule constraints, and delivery risks to appropriate project leadership
Assist with preparing governance documentation, meeting materials, and status reports
Monitor scheduling and action-tracking metrics to support effective project oversight
Recommend improvements to scheduling practices, reporting processes, and coordination tools

Knowledge Transfer and Continuous Improvement

Support the standardization of project scheduling, documentation, and coordination practices
Collaborate with project teams to identify opportunities for process improvement
Provide knowledge transfer and mentorship to internal project personnel
Share relevant expertise in facilitation, project coordination, documentation, and scheduling processes
Support the development of sustainable project management practices and operational capabilities
Participate in both ongoing operational activities and project-based initiatives
**Only those lawfully authorized to work in the designated country associated with the position will be considered.**
**Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**

About Rose

Founded in 1993
Office Locations Across the U.S.
150+ Clients: Corporations and Government Agencies
Employee Oriented Company
Challenging Assignments Across the U.S.
Continuous Professional Development

EMPLOYEE COMMENTS

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More about this job

Responsibilities

Develop and maintain integrated project schedules, update forecasts, track milestones and dependencies, and identify schedule risks across clinical, technical, and operational workstreams. Coordinate meetings and governance activities, maintain project records and action logs, prepare status reports, and support consistent scheduling practices and process improvement.

Requirements

Requires post-secondary education in a health-related field or equivalent relevant training and experience, plus at least two years supporting project scheduling and coordination in a CIS program or similar clinical digital health initiative. Candidates should have experience managing multiple stakeholders and workstreams, maintaining integrated schedules and project documentation, and communicating schedule risks; Microsoft Office 365 proficiency is required, while JIRA, Zoom, project management training, and French-English bilingual ability are preferred.

Skills

Dynamic Forecast Scheduling
Integrated Project Scheduling
Project Coordination
Stakeholder Management
Schedule Forecasting
Risk and Dependency Tracking
Governance Support
Meeting Coordination
Project Documentation
Status Reporting
Microsoft Office 365
Atlassian JIRA
Zoom
Process Improvement
Clinical Information Systems
Resource Availability Monitoring

Visa sponsorship

Not detected in the job text

Keywords

Clinical Information System
Healthcare Digital Transformation
Dynamic Forecast Scheduling
Integrated Project Schedule
Project Coordination
Project Management
Clinical Informatics
Health Informatics
Workstream Coordination
Stakeholder Management
Governance Committees
Steering Committees
Risk Register
Dependency Tracking
Schedule Variance
Milestone Tracking
Resource Availability
Project Status Reporting
Meeting Minutes
Decision Logs
Action Trackers
Standard Operating Procedures
Microsoft Office 365
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Microsoft Visio
Microsoft Teams
Atlassian JIRA
Zoom

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