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Added 1 min ago
IW
Senior Analyst Finance
IG Wealth Management
MB · Manitoba, Canada
- Full-time
Founded in 1926, IG Wealth Management is a key part of IGM's business model, providing comprehensive wealth management services to Canadian financial advisors and their clients.
Added 1 min ago
Automation Project Manager
Spartan Controls Ltd.
Burnaby, BC
…automation project scope, with a strong focus on Process and Safety Systems across all project components and facilities. In this role, you will deliver a holistic OnePlant Automation…
Added 16 mins ago
PH
Data Lead, BC Health Workday
Provincial Health Services Authority
BC · British Columbia, Canada
- Full-time
…new provincial platform will replace existing HR and payroll systems in the health organizations with a single, unified technical system that will standardize and modernize HR and payroll…
Added 16 mins ago
A
Service Delivery Manager
Avanade
Toronto, ON
- Full-time
Ensure alignment of support services with client business objectives and regulatory requirements.
Added 16 mins ago
PH
Medical Laboratory Technologist - Whistler
Provincial Health Services Authority
Whistler, BC
- Full-time
Added 16 mins ago
PH
Laboratory Assistant - Abbotsford Regional Hospital
Provincial Health Services Authority
Vancouver, BC
- Temporary
…journey related to Indigenous-specific racism and dismantling systems of oppression, as well as addressing racism more broadly. Shows willingness to articulate and share their learning…
Added 16 mins ago
C
Temporary Sales Support Associate
Coach
Toronto, ON
- Part-time
Knowledge of cash register systems, basic computer skills (including the ability to use iPad/laptop, Mobile POS and Internet), utilize walkie talkie, understand and read price and product…
Added 16 mins ago
WC
(CAN) Customer Service Manager (Part Time)
Walmart Canada
London, ON
- $15 CAD / hour
Trains associates on systems and Company procedures, including scanning accuracy, productivity standards, company programs and initiatives, discount programs, EAS processes, and safety…
Added 16 mins ago
WC
(CAN) Gérant du service à la clientèle
Walmart Canada
Shawinigan, QC
- Full-time
Trains associates on systems and Company procedures, including scanning accuracy, productivity standards, company programs and initiatives, discount programs, EAS processes, and safety…
Added 16 mins ago
WC
(CAN) Gérant du service à la clientèle
Walmart Canada
Trois-Rivières, QC · Cap-de-la-Madeleine, QC
- Full-time
Trains associates on systems and Company procedures, including scanning accuracy, productivity standards, company programs and initiatives, discount programs, EAS processes, and safety…
Added 16 mins ago
C
Temporary Cashier
Coach
Toronto, ON
- Part-time
Familiarity with POS systems, mobile technology, and basic computer skills.
Added 16 mins ago
PH
Laboratory Assistant - Abbotsford Regional Hospital
Provincial Health Services Authority
Vancouver, BC
- Full-time
…journey related to Indigenous-specific racism and dismantling systems of oppression, as well as addressing racism more broadly. Shows willingness to articulate and share their learning…
Added 16 mins ago
A
Technical Program Manager-II, GO-AI
Amazon
Vancouver, BC
- Full-time
…conceive, develop, prototype, and deploy intelligent robotic systems that push the boundaries of industrial…
Added 16 mins ago
PH
Laboratory Assistant - Abbotsford Regional Hospital
Provincial Health Services Authority
Vancouver, BC
- Temporary
…journey related to Indigenous-specific racism and dismantling systems of oppression, as well as addressing racism more broadly. Shows willingness to articulate and share their learning…
Added 16 mins ago
CC
Specialist, Corporate Security
Coca-Cola Canada Bottling Limited
Montreal, QC
- Full-time
Proudly independent, we are a Canadian, family-owned business. Coke Canada Bottling makes, distributes, merchandises, and sells the most-loved beverages Canadians enjoy. With over 6,000…
Added 16 mins ago
SI
Franchise Success Partner
Steamoji, Inc.
Vancouver, BC
- Full-time
…Steamoji’s franchisee network while managing key operational systems that drive operational excellence. This role is responsible for designing and executing scalable franchisee support…
Added 16 mins ago
EC
Automotive Consumer Affairs Specialist - Tier 3 (On-Site)
Enigma Corporation
Chatham-Kent, ON · Chatham, ON
- Full-time
…Consumer Affairs Managers, regulatory agencies, and internal business…
Added 16 mins ago
HR
Solution Engineering Manager
Hitachi Rail
Toronto, ON
- Full-time
Oversee the development of cost and time estimates for project activities to meet business and customer objectives.
Added 16 mins ago
RP
Senior Financial Analyst - Tax
Rexall Pharmacy Group Ltd.
Mississauga, ON
- $65,000 to $85,000 CAD / year
- Full-time
Warm and fuzzy feelings knowing you have helped your community, your team, the business and social causes through the Rexall Care Network
Added 16 mins ago
GD
Growth Manager - Canadian Market
General Dynamics Land Systems–Canada
London, ON
- Full-time
At General Dynamics Land Systems, we put our customers at the centre of everything we do. Our commitment to protect and enable the people who serve, drives us to deliver capabilities that…
Added 16 mins ago
WC
(CAN) Customer Service Manager
Walmart Canada
ON · Kenora, ON
- $15 CAD / hour
- Full-time
Trains associates on systems and Company procedures, including scanning accuracy, productivity standards, company programs and initiatives, discount programs, EAS processes, and safety…
Added 16 mins ago
MT
Analyst, CMI
Miller Thomson LLP
Montreal, QC
- Full-time
…integrity of client and matter information within the firm’s systems. The role ensures that client and matter records remain current, complete, and aligned with billing requirements, client…
Added 16 mins ago
AU
Service Manager
Allied Universal
Calgary, AB
- $54,600 to $59,400 CAD / year
- Full-time
…operational performance. The successful candidate will also support business development and contribute to the branch’s financial and operational…
Added 16 mins ago
G
Team Leader, Client Solutions – Prairie Region (Pointe West Branch)
Gallagher
Winnipeg, MB
- Full-time
…operations, employee development, customer service excellence, and business growth. The Team Leader plays a key role in fostering a high-performing culture, supporting client retention and…
Added 16 mins ago
LD
Electrical Engineering Manager
Leonardo DRS
Bedford, NS
- Full-time
…modification, and analysis as well as reviews of power electronic systems, analog and digital electronics, complex interconnect systems, and digital microprocessor design. The Chief…

Rose International

Project Coordinator & Workforce Administrator - Financial Services

Mississauga, ON, Canada

Full-time

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Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

Required Education

Post-secondary diploma or Bachelor’s degree in Business Administration, Communications, Human Resources, or a related field, or equivalent practical experience.

Required Skills, Experience, & Abilities

4+ years of relevant experience in Project Management, Department Administration, or Business Management Support, preferably within a large corporate or financial technology environment.
Advanced proficiency in Microsoft Excel, including pivot tables, VLOOKUP/XLOOKUP, charts, and data organization; PowerPoint for executive presentations; Word; and Outlook.
Hands-on experience managing and publishing content on Microsoft SharePoint, MS Teams, and enterprise collaboration platforms.
Familiarity with business intelligence tools such as Tableau and Power BI, and workforce management systems such as Workday, Fieldglass, ServiceNow, or internal ERP systems.
Exceptional organizational, multitasking, and prioritization skills in a fast-paced technology environment.
Strong attention to detail and commitment to the accurate, confidential, and ethical handling of personnel and financial data.
Strong written and verbal communication skills for interacting with senior executives, engineering leads, vendors, and external visitors.
Proactive, self-directed approach with the ability to work autonomously, improve administrative workflows, and drive continuous improvement.

Desired Skills, Experience, & Abilities

Experience with workforce analytics, headcount reporting, recruitment tracking, contractor management, and resource lifecycle processes.
Experience preparing executive presentations, managing meetings and calendars, coordinating travel and expenses, and documenting standard operating procedures.
Familiarity with office logistics, visitor management, compliance tracking, software license renewals, and access governance.
Experience coordinating employee engagement activities, internal communications, site events, and diversity and inclusion initiatives.
Ability to identify opportunities to automate administrative processes and distribution list synchronization.

Job Overview

The Project Manager/Group Admin provides comprehensive operational, administrative, and workforce management support to the technology department and its leadership team.

The role oversees headcount analytics, recruitment tracking, resource onboarding and offboarding, executive presentations, meeting coordination, internal communications, team engagement, and office administration.

Responsibilities include maintaining accurate workforce data, monitoring recruitment and contractor lifecycles, coordinating employee transitions, preparing leadership updates, managing site logistics and compliance requirements, and supporting organizational events.

The position requires strong organizational, analytical, communication, and interpersonal skills, along with advanced Microsoft Office proficiency and familiarity with collaboration platforms, reporting tools, and workforce management systems.

The ideal candidate is detail-oriented, proactive, discreet when handling confidential information, and capable of managing competing priorities while improving administrative processes and supporting an efficient, collaborative workplace.

Responsibilities

Maintain and update department headcount trackers covering employment categories (FTEs, consultants, graduates, and interns), gender diversity, skill sets, years of experience, PTS IDs, anniversary dates, seat and locker allocations, and special preferences.
Generate month-over-month headcount trends, contractor-to-FTE ratios, and attrition analytics; document attrition reasons and market transition insights through professional networks.
Track recruitment pipelines and open requisitions with Talent Acquisition, HR, and management at least twice weekly; compile monthly and year-to-date hiring metrics, promotion tracking, and graduate/intern rotation schedules.
Monitor contractor tenures, vendor IDs, and contract end dates monthly using Tableau and internal reporting systems to support timely extensions or offboarding.
Coordinate end-to-end onboarding for FTEs, contractors, graduates, and interns, including pre-hire documentation, Day-1 login readiness, welcome packages, hardware and stationery provisioning, locker assignments, and orientation check-ins.
Execute departure procedures for resignations and contract completions, including locker clearance, equipment returns, and access de-provisioning.
Develop, maintain, and review quarterly standard operating procedures for recruitment workflows, onboarding checklists, and departure processes.
Design and format monthly executive presentations and operational updates; coordinate presentation decks for department town halls and site-wide forums.
Maintain annual site calendars covering performance review cycles, town halls, leadership visits, and organizational milestones.
Coordinate high-impact meetings, agendas, and logistics; prepare concise minutes of meetings with actionable follow-ups.
Arrange domestic and international travel, accommodation, and timely expense reconciliation and submission.
Manage office stationery, technical accessories, specialized team supplies, procurement, distribution, and physical locker allocation, auditing, and maintenance.
Coordinate visitor logistics, security badge clearance, executive escort protocols, and meeting space arrangements on a weekly or biweekly basis.
Track mandatory compliance training, software license renewals, and Compliance Management Platform (CMP) requirements.
Administer and curate weekly content for internal SharePoint portals and enterprise collaboration channels, including Teams and Collaborate.
Coordinate monthly and quarterly milestone celebrations, employee service anniversaries, and team achievements.
Plan and execute monthly team engagement activities, team-building sessions, and social events.
Support participation and logistics for site events, including hackathons, Women in Tech forums, and diversity and inclusion initiatives.
Coordinate annual nomination and tracking cycles for leadership and talent programs, such as the VP Development program.
Maintain, reconcile, and audit departmental email distribution lists for FTEs, consultants, graduates, Voice of the Employee (VOE), and site-wide groups.
Partner with engineering and automation teams to identify opportunities to automate distribution list synchronization based on workforce changes.
**Only those lawfully authorized to work in the designated country associated with the position will be considered.**
**Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**

About Rose

Founded in 1993
Office Locations Across the U.S.
150+ Clients: Corporations and Government Agencies
Employee Oriented Company
Challenging Assignments Across the U.S.
Continuous Professional Development

EMPLOYEE COMMENTS

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More about this job

Responsibilities

Provide operational, administrative, and workforce management support to the technology department, including headcount and recruitment reporting, employee transitions, executive presentations, and meeting coordination. Manage office logistics, compliance tracking, internal communications, team events, and administrative process improvements.

Requirements

Requires a post-secondary diploma or bachelor's degree in a relevant field, or equivalent practical experience, and at least four years of relevant experience. Candidates should have advanced Microsoft Office skills, familiarity with collaboration and workforce management platforms, strong organizational and communication abilities, and discretion when handling confidential data.

Skills

Project Coordination
Department Administration
Workforce Analytics
Headcount Reporting
Recruitment Tracking
Onboarding and Offboarding
Microsoft Excel
Microsoft PowerPoint
Microsoft SharePoint
Microsoft Teams
Tableau
Power BI
Workday
Contractor Management
Executive Communication
Process Improvement

Visa sponsorship

Not detected in the job text

Keywords

Project Coordination
Workforce Administration
Headcount Analytics
Recruitment Pipeline
Contractor Lifecycle
Onboarding
Offboarding
Attrition Analytics
Microsoft Excel
Pivot Tables
VLOOKUP
XLOOKUP
Microsoft PowerPoint
Microsoft Word
Microsoft Outlook
SharePoint
Microsoft Teams
Tableau
Power BI
Workday
Fieldglass
ServiceNow
ERP Systems
Workforce Management
Executive Presentations
Standard Operating Procedures
Compliance Tracking
Access Governance
Distribution List Management
Process Automation

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