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Added 2 hours ago
Marketing Intern, Foodservice & Ingredients (8 months)
Lactalis
Toronto, ON
In conjunction with the Marketing Director for the Foodservice & Ingredients Division, the Foodservice Marketing Intern assists in various stages of marketing & transition projects…
Added 3 hours ago
Casualty Facultative Underwriter Associate
Gen Re Corporation
Toronto, ON
Suggested majors: Liberal Arts, Risk Management, Economics, Business
Added 3 hours ago
TS
Senior Architectural Technologist - Restaurants
TalentSphere Staffing Solutions
Toronto, ON
- Full-time
…Technologist, Project Lead, Technical Lead, Senior Job Captain, Intern…
Added 4 hours ago
B
Investment Intern - GAM, Summer 2027 (Co-op/Internship) - 4 months
BMO
Toronto, ON · FCP
- Full-time
Join a dynamic and forward-thinking investment team as an intern and gain hands-on experience in one of several specialized areas: Exchange-Traded Funds (ETFs), Structured Solutions,…
Added 8 hours ago
Intern - Hotel Partner Relations & Procurement
Kensington
Toronto, ON
We are seeking a dynamic and enthusiastic individual to join our Partner Relations – Procurement team as an intern supporting our hotels supply vertical, while also providing hands-on…
Added 11 hours ago
SC
SAP iXp Intern - Change Management Engineering
SAP Careers
Vancouver, BC
- $26 to $38 CAD / hour
- Other
Position Title: SAP iXp Intern - Change Management Engineering
Added 23 hours ago
RI
Project Coordinator & Workforce Administrator - Financial Services
Rose International
Mississauga, ON
- Full-time
Track recruitment pipelines and open requisitions with Talent Acquisition, HR, and management at least twice weekly; compile monthly and year-to-date hiring metrics, promotion tracking, and…
Added 1 day ago
SI
SAP iXp Intern - Change Management Engineering
SAP IT Business Systeme
Vancouver, BC
- $26 to $38 CAD / hour
- Internship
Position Title: SAP iXp Intern - Change Management Engineering
Added 1 day ago
OS
Project Administrative Assistant
Open Systems Technologies
Mississauga, ON
- Contract
…attributes: employment category (FTE, Consultant, Graduate, Intern), gender diversity, skill sets, years of experience, PTS IDs, anniversary dates, seat/locker allocations, and special…
Added 1 day ago
P&
Benefits Intern
Parrish & Heimbecker, Limited
Winnipeg, MB
- Full-time
Employment Type: Full Time, Contract (May - August)
Added 1 day ago
P&
Accounting Intern
Parrish & Heimbecker, Limited
Winnipeg, MB
- Full-time
Employment Type: Full Time, Contract (May - August)
Added 1 day ago
B
Private Wealth Analyst, Winter 2027 (Co-op/Internship) - 4 months
BMO
Toronto, ON · FCP
- Full-time
As a co-op/intern student at BMO, you will have the opportunity to be heard, keep growing and make a difference. You will be part of our campus program to gain the skills and knowledge…
Added 1 day ago
EB
Intern - Strategic Sourcing & Third-Party Management , Winter 2027
EQ Bank
Toronto, ON
- Full-time
The Strategic Sourcing & Third-Party Management (SS&TM) team is seeking a Co-op Student to support key initiatives across Procurement, Contract Management, Third-Party Risk Management…
Added 1 day ago
Intern - Strategic Sourcing & Third-Party Management , Winter 2027
EQ Bank | Canada's Challenger Bank
Toronto, ON
The Strategic Sourcing & Third-Party Management (SS&TM) team is seeking a Co-op Student to support key initiatives across Procurement, Contract Management, Third-Party Risk Management…
Added 1 day ago
SG
Junior PM
Software Guidance & Assistance, Inc. (SGA, Inc.)
Mississauga, ON
- Full-time
…attributes: employment category (FTE, Consultant, Graduate, Intern), gender diversity, skill sets, years of experience, PTS IDs, anniversary dates, seat/locker allocations, and special…
Added 1 day ago
SB
Civil Engineering Internship
Strik, Baldinelli, Moniz Ltd.
London, ON
- $25 CAD / hour
- Internship
SBM is currently seeking a structural design intern to work with our engineering staff in the commercial and residential building design divisions of our London office for 16 months. The…
Added 1 day ago
CI
Student Intern IL, Quality Engineering & FAI
Celestica International LP
Newmarket, ON
- $24 to $30 CAD / hour
With deep expertise in design, engineering, manufacturing, supply chain management and platform solutions, Celestica enables critical data center infrastructure for AI, cloud, and hybrid…
Added 1 day ago
SC
Stagiaire, Marketing - Nouveaux lancements | Intern, Marketing - New launches
Sandoz Canada
Longueuil, QC · Saint-Hubert, QC
- Full-time
Added 1 day ago
S
Stagiaire, Marketing - Nouveaux lancements | Intern, Marketing - New launches
Sandoz
Longueuil, QC · Saint-Hubert (Sandoz)
- Full-time
The intern will support the Commercial Launch team in the pre-launch commercial preparation of the “Golden Decade” pipeline. The role will help strengthen the planning and visibility of…
Added 1 day ago
AI
Campus Recruiter (1 Year Contract)
ATS Industrial Automation
Cambridge, ON
- Contract
Full cycle recruitment for the intern/co-op/apprenticeship program and supports full-time entry-level jobs recruitment
Added 2 days ago
S
Intern, Intellectual Property & Contract Compliance (4 Months)
Seaspan
North Vancouver, BC
- Full-time
The Intern, Intellectual Property & Contract Compliance will support the development, implementation, and enhancement of tools and processes that help protect and manage Seaspan’s…
Added 2 days ago
B
Trade Desk Support Analyst, Summer 2027 (Co-op/Internship) - 4 months
BMO
Toronto, ON · FCP
- Full-time
As a co-op/intern student at BMO, you will have the opportunity to be heard, keep growing and make a difference.
Added 2 days ago
A
Operational Risk Analyst Intern / Co-op – Winter 2027
Albourne
Toronto, ON
- $50,000 to $55,000 CAD / year
- Internship
The Operational Risk Analyst Intern / Co-op – Winter 2027 student supports Albourne’s Operational Due Diligence (ODD) team, with a primary focus on monitoring alternative investment funds…
Added 2 days ago
MA
Machine Learning Research Intern
M31 AI
Toronto, ON
- Full-time
We’re seeking a full-time Machine Learning Research Intern to support biomedical AI research involving clinical EHR (labs, flowsheets, clinical notes) and imaging data (histopathology and…
Added 2 days ago
EP
Intern - Canada and North East Development - Summer 2027 [Hybrid]
EDF power solutions
Toronto, ON
- Other
Project Development: various tasks, including helping with permitting, land control, and project management tasks for new wind, solar, and energy storage projects.

Rose International

Project Coordinator & Workforce Administrator - Financial Services

Mississauga, ON, Canada

Full-time

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Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

Required Education

Post-secondary diploma or Bachelor’s degree in Business Administration, Communications, Human Resources, or a related field, or equivalent practical experience.

Required Skills, Experience, & Abilities

4+ years of relevant experience in Project Management, Department Administration, or Business Management Support, preferably within a large corporate or financial technology environment.
Advanced proficiency in Microsoft Excel, including pivot tables, VLOOKUP/XLOOKUP, charts, and data organization; PowerPoint for executive presentations; Word; and Outlook.
Hands-on experience managing and publishing content on Microsoft SharePoint, MS Teams, and enterprise collaboration platforms.
Familiarity with business intelligence tools such as Tableau and Power BI, and workforce management systems such as Workday, Fieldglass, ServiceNow, or internal ERP systems.
Exceptional organizational, multitasking, and prioritization skills in a fast-paced technology environment.
Strong attention to detail and commitment to the accurate, confidential, and ethical handling of personnel and financial data.
Strong written and verbal communication skills for interacting with senior executives, engineering leads, vendors, and external visitors.
Proactive, self-directed approach with the ability to work autonomously, improve administrative workflows, and drive continuous improvement.

Desired Skills, Experience, & Abilities

Experience with workforce analytics, headcount reporting, recruitment tracking, contractor management, and resource lifecycle processes.
Experience preparing executive presentations, managing meetings and calendars, coordinating travel and expenses, and documenting standard operating procedures.
Familiarity with office logistics, visitor management, compliance tracking, software license renewals, and access governance.
Experience coordinating employee engagement activities, internal communications, site events, and diversity and inclusion initiatives.
Ability to identify opportunities to automate administrative processes and distribution list synchronization.

Job Overview

The Project Manager/Group Admin provides comprehensive operational, administrative, and workforce management support to the technology department and its leadership team.

The role oversees headcount analytics, recruitment tracking, resource onboarding and offboarding, executive presentations, meeting coordination, internal communications, team engagement, and office administration.

Responsibilities include maintaining accurate workforce data, monitoring recruitment and contractor lifecycles, coordinating employee transitions, preparing leadership updates, managing site logistics and compliance requirements, and supporting organizational events.

The position requires strong organizational, analytical, communication, and interpersonal skills, along with advanced Microsoft Office proficiency and familiarity with collaboration platforms, reporting tools, and workforce management systems.

The ideal candidate is detail-oriented, proactive, discreet when handling confidential information, and capable of managing competing priorities while improving administrative processes and supporting an efficient, collaborative workplace.

Responsibilities

Maintain and update department headcount trackers covering employment categories (FTEs, consultants, graduates, and interns), gender diversity, skill sets, years of experience, PTS IDs, anniversary dates, seat and locker allocations, and special preferences.
Generate month-over-month headcount trends, contractor-to-FTE ratios, and attrition analytics; document attrition reasons and market transition insights through professional networks.
Track recruitment pipelines and open requisitions with Talent Acquisition, HR, and management at least twice weekly; compile monthly and year-to-date hiring metrics, promotion tracking, and graduate/intern rotation schedules.
Monitor contractor tenures, vendor IDs, and contract end dates monthly using Tableau and internal reporting systems to support timely extensions or offboarding.
Coordinate end-to-end onboarding for FTEs, contractors, graduates, and interns, including pre-hire documentation, Day-1 login readiness, welcome packages, hardware and stationery provisioning, locker assignments, and orientation check-ins.
Execute departure procedures for resignations and contract completions, including locker clearance, equipment returns, and access de-provisioning.
Develop, maintain, and review quarterly standard operating procedures for recruitment workflows, onboarding checklists, and departure processes.
Design and format monthly executive presentations and operational updates; coordinate presentation decks for department town halls and site-wide forums.
Maintain annual site calendars covering performance review cycles, town halls, leadership visits, and organizational milestones.
Coordinate high-impact meetings, agendas, and logistics; prepare concise minutes of meetings with actionable follow-ups.
Arrange domestic and international travel, accommodation, and timely expense reconciliation and submission.
Manage office stationery, technical accessories, specialized team supplies, procurement, distribution, and physical locker allocation, auditing, and maintenance.
Coordinate visitor logistics, security badge clearance, executive escort protocols, and meeting space arrangements on a weekly or biweekly basis.
Track mandatory compliance training, software license renewals, and Compliance Management Platform (CMP) requirements.
Administer and curate weekly content for internal SharePoint portals and enterprise collaboration channels, including Teams and Collaborate.
Coordinate monthly and quarterly milestone celebrations, employee service anniversaries, and team achievements.
Plan and execute monthly team engagement activities, team-building sessions, and social events.
Support participation and logistics for site events, including hackathons, Women in Tech forums, and diversity and inclusion initiatives.
Coordinate annual nomination and tracking cycles for leadership and talent programs, such as the VP Development program.
Maintain, reconcile, and audit departmental email distribution lists for FTEs, consultants, graduates, Voice of the Employee (VOE), and site-wide groups.
Partner with engineering and automation teams to identify opportunities to automate distribution list synchronization based on workforce changes.
**Only those lawfully authorized to work in the designated country associated with the position will be considered.**
**Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**

About Rose

Founded in 1993
Office Locations Across the U.S.
150+ Clients: Corporations and Government Agencies
Employee Oriented Company
Challenging Assignments Across the U.S.
Continuous Professional Development

EMPLOYEE COMMENTS

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More about this job

Responsibilities

Provide operational, administrative, and workforce management support to the technology department, including headcount and recruitment reporting, employee transitions, executive presentations, and meeting coordination. Manage office logistics, compliance tracking, internal communications, team events, and administrative process improvements.

Requirements

Requires a post-secondary diploma or bachelor's degree in a relevant field, or equivalent practical experience, and at least four years of relevant experience. Candidates should have advanced Microsoft Office skills, familiarity with collaboration and workforce management platforms, strong organizational and communication abilities, and discretion when handling confidential data.

Skills

Project Coordination
Department Administration
Workforce Analytics
Headcount Reporting
Recruitment Tracking
Onboarding and Offboarding
Microsoft Excel
Microsoft PowerPoint
Microsoft SharePoint
Microsoft Teams
Tableau
Power BI
Workday
Contractor Management
Executive Communication
Process Improvement

Visa sponsorship

Not detected in the job text

Keywords

Project Coordination
Workforce Administration
Headcount Analytics
Recruitment Pipeline
Contractor Lifecycle
Onboarding
Offboarding
Attrition Analytics
Microsoft Excel
Pivot Tables
VLOOKUP
XLOOKUP
Microsoft PowerPoint
Microsoft Word
Microsoft Outlook
SharePoint
Microsoft Teams
Tableau
Power BI
Workday
Fieldglass
ServiceNow
ERP Systems
Workforce Management
Executive Presentations
Standard Operating Procedures
Compliance Tracking
Access Governance
Distribution List Management
Process Automation

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