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Added 5 hours ago
SH
Nurse Practitioner
Structure Health - Migraine and Menopause Care
Toronto, ON · Etobicoke, ON
- Other
Nurse Practitioner (Independent Contractor) - Menopause & Migraine Care | Etobicoke, ON
Added 13 hours ago
RI
Project Coordinator & Workforce Administrator - Financial Services
Rose International
Mississauga, ON
- Full-time
Experience with workforce analytics, headcount reporting, recruitment tracking, contractor management, and resource lifecycle processes.
Added 13 hours ago
TR
Receptionist
Teck Resources Limited
Vancouver, BC · Greater Vancouver, BC
- $49,000 to $60,000 CAD / year
- Full-time
Coordinates visitor and contractor access in accordance with Risk & Security procedures and established office protocols.
Added 15 hours ago
J(
PMO Analyst
JSG (Johnson Service Group, Inc.)
AB · Edmonton, AB
- Contract
The IS Infrastructure PMO Analyst is accountable for supporting both the IS Infrastructure PMO and the IT Projects Admin areas by working with various internal business unit groups,…
Added 17 hours ago
PP
Mental Health Counselor (In-Person)
Perception Psychotherapy
AB · Edmonton, AB
- Contract
You focus on clients; we handle the rest. Admin support and weekday reception take care of the day-to-day.
Added 18 hours ago
NA
Maintenance Yardperson (Suncor)
North American Construction Group Inc.
Fort McMurray, AB
- Temporary
After all results and paperwork are received by NACG, candidates will be contacted by Site Admin to schedule orientation and confirm your start date and other site-specific details.
Added 19 hours ago
TB
Fellowship Program Coordinator
The Black Birth Project
Toronto, ON
- $10,000 CAD / month
- Contract
This position is offered as an Independent Contractor agreement. The Coordinator will submit monthly invoices against agreed project milestones across the contract duration. As an…
Added 1 day ago
E
Administrative Assistance, Grid Operations and Transformation
EPCOR
AB · Edmonton, Alberta
- Full-time
…required. Create requisitions and receiving in Oracle. Process contractor invoices and validate accuracy of project coding using spreadsheet…
Added 1 day ago
C
DevOps Specialist/ Open Stack Expert(System Admin)
Collabera
Montreal, QC
- $100,000 to $120,000 CAD / year
- Full-time
…vary based on role, employment status, and work location. For contractor positions, benefits are limited to those entitlements and protections required by applicable law, which may include…
Added 3 days ago
1R
Occupational Therapist (Paediatric Caseload) - Yorkdale
1to1 Rehab
Toronto, ON · North York, Ontario
- Contract
Dedicated admin assistance with scheduling, billing, and documentation - reducing after‑hours administrative work
Added 3 days ago
1R
Occupational Therapist (Paediatric Caseload) - Downsview
1to1 Rehab
Toronto, ON · Downsview, Ontario
- Contract
Dedicated admin assistance with scheduling, billing, and documentation - reducing after‑hours administrative work
Added 4 days ago
NA
Heavy Equipment Operator (Dozer Operator) (Fort Hills)
North American Construction Group Inc.
Fort McMurray, AB
- Temporary
After all results and paperwork are received by NACG, candidates will be contacted by Site Admin to schedule orientation and confirm your start date and other site-specific details.
Added 4 days ago
NA
Heavy Equipment Operator (Grader) (Kearl)
North American Construction Group Inc.
Fort McMurray, AB
- Up to $56.5 CAD / hour
- Temporary
Interact with other contractor and client equipment
Added 4 days ago
NA
Heavy Equipment Operator (Grader) (Fort Hills)
North American Construction Group Inc.
Fort McMurray, AB
- Temporary
Interact with other contractor and client equipment
Added 4 days ago
NA
Warehouse/Receiver (Kearl)
North American Construction Group Inc.
Fort McMurray, AB
- Temporary
After all results and paperwork are received by NACG, candidates will be contacted by Site Admin to schedule orientation and confirm your start date and other site-specific details.
Added 4 days ago
NA
Heavy Equipment Operator (Excavator) (Kearl)
North American Construction Group Inc.
Fort McMurray, AB
- Up to $58.16 CAD / hour
- Temporary
After all results and paperwork are received by NACG, candidates will be contacted by Site Admin to schedule orientation and confirm your start date and other site-specific details.
Added 4 days ago
NA
Heavy Equipment Operator (Dozer Operator) (Fort Hills)
North American Construction Group
Fort McMurray, AB
- Full-time
After all results and paperwork are received by NACG, candidates will be contacted by Site Admin to schedule orientation and confirm your start date and other site-specific details.
Added 4 days ago
LS
Agreement & Partnership Manager
Lac Ste. Anne Métis Community Association
Stony Plain, AB
- Full-time
…development new relationships with relevant proponent, prime contractor, partner company (suppliers, service providers) staff, as well as other…
Added 4 days ago
GR
Maintenance Manager
Goldbeck Recruiting
North Vancouver, BC
- Full-time
Oversee contractor work across rail, elevators, HVAC, plumbing and fabrication
Added 4 days ago
MC
Social Worker, Psychotherapist
MARSHA Care Inc
Barrie, ON
- Full-time
A furnished office with admin support for booking, billing and intake
Added 5 days ago
LH
Recruitment Coordinator
LevelUP HCS
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
Montreal hiring includes a high volume of contractor recruitment. That means coordination moves quickly and you’ll work closely with external vendors as well as internal teams. The office…
Added 5 days ago
CA
Network/Desktop Support
Cascade Aerospace Inc.
Abbotsford, BC
- Full-time
…computer software builds, rollouts, software updates and network admin…
Added 5 days ago
KG
IAM Architect
Kinross Gold Corporation
Toronto, ON
- Full-time
Design and enforce a tiered administration model for AD and Entra ID (Tier 0/1/2, privileged access workstations, and protected admin accounts) to protect privileged identities.
Added 5 days ago
Enterprise IAM Security Engineer
Opendoor
Toronto, ON
Identity is the front door to every system an employee or contractor touches, and this role owns it. You design and build the platform that decides who gets access to what, and you write…
Added 5 days ago
NA
Heavy Equipment Operator (Dozer D9 - D11) (Kearl)
North American Construction Group
Fort McMurray, AB
- Full-time
After all results and paperwork are received by NACG, candidates will be contacted by Site Admin to schedule orientation and confirm your start date and other site-specific details.

Rose International

Project Coordinator & Workforce Administrator - Financial Services

Mississauga, ON, Canada

Full-time

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Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

Required Education

Post-secondary diploma or Bachelor’s degree in Business Administration, Communications, Human Resources, or a related field, or equivalent practical experience.

Required Skills, Experience, & Abilities

4+ years of relevant experience in Project Management, Department Administration, or Business Management Support, preferably within a large corporate or financial technology environment.
Advanced proficiency in Microsoft Excel, including pivot tables, VLOOKUP/XLOOKUP, charts, and data organization; PowerPoint for executive presentations; Word; and Outlook.
Hands-on experience managing and publishing content on Microsoft SharePoint, MS Teams, and enterprise collaboration platforms.
Familiarity with business intelligence tools such as Tableau and Power BI, and workforce management systems such as Workday, Fieldglass, ServiceNow, or internal ERP systems.
Exceptional organizational, multitasking, and prioritization skills in a fast-paced technology environment.
Strong attention to detail and commitment to the accurate, confidential, and ethical handling of personnel and financial data.
Strong written and verbal communication skills for interacting with senior executives, engineering leads, vendors, and external visitors.
Proactive, self-directed approach with the ability to work autonomously, improve administrative workflows, and drive continuous improvement.

Desired Skills, Experience, & Abilities

Experience with workforce analytics, headcount reporting, recruitment tracking, contractor management, and resource lifecycle processes.
Experience preparing executive presentations, managing meetings and calendars, coordinating travel and expenses, and documenting standard operating procedures.
Familiarity with office logistics, visitor management, compliance tracking, software license renewals, and access governance.
Experience coordinating employee engagement activities, internal communications, site events, and diversity and inclusion initiatives.
Ability to identify opportunities to automate administrative processes and distribution list synchronization.

Job Overview

The Project Manager/Group Admin provides comprehensive operational, administrative, and workforce management support to the technology department and its leadership team.

The role oversees headcount analytics, recruitment tracking, resource onboarding and offboarding, executive presentations, meeting coordination, internal communications, team engagement, and office administration.

Responsibilities include maintaining accurate workforce data, monitoring recruitment and contractor lifecycles, coordinating employee transitions, preparing leadership updates, managing site logistics and compliance requirements, and supporting organizational events.

The position requires strong organizational, analytical, communication, and interpersonal skills, along with advanced Microsoft Office proficiency and familiarity with collaboration platforms, reporting tools, and workforce management systems.

The ideal candidate is detail-oriented, proactive, discreet when handling confidential information, and capable of managing competing priorities while improving administrative processes and supporting an efficient, collaborative workplace.

Responsibilities

Maintain and update department headcount trackers covering employment categories (FTEs, consultants, graduates, and interns), gender diversity, skill sets, years of experience, PTS IDs, anniversary dates, seat and locker allocations, and special preferences.
Generate month-over-month headcount trends, contractor-to-FTE ratios, and attrition analytics; document attrition reasons and market transition insights through professional networks.
Track recruitment pipelines and open requisitions with Talent Acquisition, HR, and management at least twice weekly; compile monthly and year-to-date hiring metrics, promotion tracking, and graduate/intern rotation schedules.
Monitor contractor tenures, vendor IDs, and contract end dates monthly using Tableau and internal reporting systems to support timely extensions or offboarding.
Coordinate end-to-end onboarding for FTEs, contractors, graduates, and interns, including pre-hire documentation, Day-1 login readiness, welcome packages, hardware and stationery provisioning, locker assignments, and orientation check-ins.
Execute departure procedures for resignations and contract completions, including locker clearance, equipment returns, and access de-provisioning.
Develop, maintain, and review quarterly standard operating procedures for recruitment workflows, onboarding checklists, and departure processes.
Design and format monthly executive presentations and operational updates; coordinate presentation decks for department town halls and site-wide forums.
Maintain annual site calendars covering performance review cycles, town halls, leadership visits, and organizational milestones.
Coordinate high-impact meetings, agendas, and logistics; prepare concise minutes of meetings with actionable follow-ups.
Arrange domestic and international travel, accommodation, and timely expense reconciliation and submission.
Manage office stationery, technical accessories, specialized team supplies, procurement, distribution, and physical locker allocation, auditing, and maintenance.
Coordinate visitor logistics, security badge clearance, executive escort protocols, and meeting space arrangements on a weekly or biweekly basis.
Track mandatory compliance training, software license renewals, and Compliance Management Platform (CMP) requirements.
Administer and curate weekly content for internal SharePoint portals and enterprise collaboration channels, including Teams and Collaborate.
Coordinate monthly and quarterly milestone celebrations, employee service anniversaries, and team achievements.
Plan and execute monthly team engagement activities, team-building sessions, and social events.
Support participation and logistics for site events, including hackathons, Women in Tech forums, and diversity and inclusion initiatives.
Coordinate annual nomination and tracking cycles for leadership and talent programs, such as the VP Development program.
Maintain, reconcile, and audit departmental email distribution lists for FTEs, consultants, graduates, Voice of the Employee (VOE), and site-wide groups.
Partner with engineering and automation teams to identify opportunities to automate distribution list synchronization based on workforce changes.
**Only those lawfully authorized to work in the designated country associated with the position will be considered.**
**Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**

About Rose

Founded in 1993
Office Locations Across the U.S.
150+ Clients: Corporations and Government Agencies
Employee Oriented Company
Challenging Assignments Across the U.S.
Continuous Professional Development

EMPLOYEE COMMENTS

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More about this job

Responsibilities

Provide operational, administrative, and workforce management support to the technology department, including headcount and recruitment reporting, employee transitions, executive presentations, and meeting coordination. Manage office logistics, compliance tracking, internal communications, team events, and administrative process improvements.

Requirements

Requires a post-secondary diploma or bachelor's degree in a relevant field, or equivalent practical experience, and at least four years of relevant experience. Candidates should have advanced Microsoft Office skills, familiarity with collaboration and workforce management platforms, strong organizational and communication abilities, and discretion when handling confidential data.

Skills

Project Coordination
Department Administration
Workforce Analytics
Headcount Reporting
Recruitment Tracking
Onboarding and Offboarding
Microsoft Excel
Microsoft PowerPoint
Microsoft SharePoint
Microsoft Teams
Tableau
Power BI
Workday
Contractor Management
Executive Communication
Process Improvement

Visa sponsorship

Not detected in the job text

Keywords

Project Coordination
Workforce Administration
Headcount Analytics
Recruitment Pipeline
Contractor Lifecycle
Onboarding
Offboarding
Attrition Analytics
Microsoft Excel
Pivot Tables
VLOOKUP
XLOOKUP
Microsoft PowerPoint
Microsoft Word
Microsoft Outlook
SharePoint
Microsoft Teams
Tableau
Power BI
Workday
Fieldglass
ServiceNow
ERP Systems
Workforce Management
Executive Presentations
Standard Operating Procedures
Compliance Tracking
Access Governance
Distribution List Management
Process Automation

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