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Added 13 mins ago
MH
Construction Project Manager
MHRA Hospitality
Barrie, ON
- Full-time
…building and growing exceptional restaurant concepts across the country. Headquartered in Barrie, Ontario, MHRA provides the operational, franchise, marketing, real estate, training, HR,…
Added 13 mins ago
CC
Manager of Pharmacy
Cornwall Community Hospital
Cornwall, ON
- Full-time
Added 27 mins ago
LC
Épicerie Assistant Gérant/Superviseur temps plein jour Embauche feu vert
Loblaw Companies Limited
Quebec, QC
- Full-time
…Canadian retail, together. Our unique position as one of the country's largest employers, coupled with our commitment to positively impact the lives of all Canadians, provides our…
Added 27 mins ago
LC
Manager, FP&A, Merchandising
Loblaw Companies Limited
Brampton, ON
- Full-time
…Canadian retail, together. Our unique position as one of the country's largest employers, coupled with our commitment to positively impact the lives of all Canadians, provides our…
Added 27 mins ago
LC
Customer Service Department Manager
Loblaw Companies Limited
Yarmouth Indian Reserve No. 33, NS
- Full-time
…Canadian retail, together. Our unique position as one of the country's largest employers, coupled with our commitment to positively impact the lives of all Canadians, provides our…
Added 27 mins ago
A
Mechanical Engineer/Project Manager
AtkinsRéalis
Calgary, AB
- Full-time
…supports the execution of a wide variety of projects across the country by applying industry standard project management practices that are adapted to our organization's processes.…
Added 27 mins ago
R
Client Advisor Intern
RBC
Woodstock, ON
- Part-time
…capabilities, you can build a great career with us as a future Account Manager/Banking…
Added 27 mins ago
R
Manager NAV Production
RBC
Toronto, ON
- Full-time
Added 27 mins ago
R
Senior Manager, Client Engagement
RBC
Toronto, ON
- Full-time
…place trades quickly and track how they are doing. As Senior Manager, Client Engagement, you will be accountable for developing insights and proposals to improve our client's onboarding and…
Added 27 mins ago
CS
Active Living Aide - Casual
Cogir Senior Living
Toronto, ON · Kingsway
- Part-time
Cogir Senior Living manages retirement residences across the country. We offer a range of senior living options including independent living, assisted living and memory care.
Added 27 mins ago
CS
Full-Time Janitor (4 PM to 12 AM)
Cogir Senior Living
Ottawa, ON · Astoria Senior Apartments
- Full-time
Cogir Senior Living manages retirement residences across the country. We offer a range of senior living options including independent living, assisted living and memory care.
Added 27 mins ago
CS
Full-Time Janitor (12 AM to 8 AM)
Cogir Senior Living
Ottawa, ON · Astoria Senior Apartments
- Full-time
Cogir Senior Living manages retirement residences across the country. We offer a range of senior living options including independent living, assisted living and memory care.
Added 27 mins ago
CS
Part-Time Janitor (4 PM to 12 AM)
Cogir Senior Living
Ottawa, ON · Astoria Senior Apartments
- Part-time
Cogir Senior Living manages retirement residences across the country. We offer a range of senior living options including independent living, assisted living and memory care.
Added 27 mins ago
CS
Part-Time Janitor (12 AM to 8 AM)
Cogir Senior Living
Ottawa, ON · Astoria Senior Apartments
- Part-time
Cogir Senior Living manages retirement residences across the country. We offer a range of senior living options including independent living, assisted living and memory care.
Added 42 mins ago
E
Engineer in Training I Distribution System Planning
Enbridge
Chatham-Kent, ON · Toronto, ON
- Full-time
…future. Applicants must be legally authorized to work in the country where the position is located without requiring sponsorship from Enbridge now or in the…
Added 42 mins ago
TH
Advisor -C CS&I Application
Trillium Health Partners
Mississauga, ON
- Full-time
…hours’ notice; therefore, remote work outside the province or country is not…
Added 42 mins ago
Product Implementation Manager
Wärtsilä
Vancouver, BC
Please note that according to Wärtsilä policy, voluntary consent for a security check may be required from candidates being considered for this position, depending on the applicable country.
Added 58 mins ago
R
Assistant Branch Manager Intern, Bloor & Yonge Branch
RBC
Toronto, ON
- Full-time
As an Assistant Branch Manager, you motivate and coach a high-performing team of Advisors in a dynamic, high-volume, and rewarding marketplace, while establishing and achieving team…
Added 58 mins ago
R
Assistant Branch Manager Intern, Bloor & Yonge Branch
RBC
Toronto, ON
- Full-time
As an Assistant Branch Manager, you motivate and coach a high-performing team of Advisors in a dynamic, high-volume, and rewarding marketplace, while establishing and achieving team…
Added 58 mins ago
R
Branch Manager, Dundas & Parliament Branch
RBC
Toronto, ON
- Full-time
As a Branch Manager, you are a local market leader, motivating and coaching your team to create a memorable experience for clients. Inside and outside the branch, you capitalize on emerging…
Added 58 mins ago
Water Strategy Manager, AWS Water Team
Amazon
Toronto, ON
Added 1 hour ago
EB
Manager, Technology Workplace Services
EQ Bank
Toronto, ON
- Volunteer
The Manager, Technology Workplace Services is responsible for the operational aspect of running Technology Workplace Services.
Added 1 hour ago
EB
Manager, Third Party Risk
EQ Bank | Canada's Challenger Bank
Toronto, ON
- Full-time
The Senior Manager, Third Party Risk supports the development and ongoing execution of a strong operational risk management program across Equitable Bank and provides independent oversight…
Added 1 hour ago
PA
Used Car Sales Manager (Planet Ford)
Performance Auto Group
Brampton, ON
- Full-time
Planet Ford is looking for a Used Car Sales Manager to join our dynamic team!
Added 1 hour ago
IO
Financial Specialist
Institute of Corporate Directors
Toronto, ON
- $65,000 to $75,000 CAD / year
- Contract
…over 18,000 members and a network of 11 Chapters across the…

Rose International

Project Coordinator & Workforce Administrator - Financial Services

Mississauga, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

Required Education

Post-secondary diploma or Bachelor’s degree in Business Administration, Communications, Human Resources, or a related field, or equivalent practical experience.

Required Skills, Experience, & Abilities

4+ years of relevant experience in Project Management, Department Administration, or Business Management Support, preferably within a large corporate or financial technology environment.
Advanced proficiency in Microsoft Excel, including pivot tables, VLOOKUP/XLOOKUP, charts, and data organization; PowerPoint for executive presentations; Word; and Outlook.
Hands-on experience managing and publishing content on Microsoft SharePoint, MS Teams, and enterprise collaboration platforms.
Familiarity with business intelligence tools such as Tableau and Power BI, and workforce management systems such as Workday, Fieldglass, ServiceNow, or internal ERP systems.
Exceptional organizational, multitasking, and prioritization skills in a fast-paced technology environment.
Strong attention to detail and commitment to the accurate, confidential, and ethical handling of personnel and financial data.
Strong written and verbal communication skills for interacting with senior executives, engineering leads, vendors, and external visitors.
Proactive, self-directed approach with the ability to work autonomously, improve administrative workflows, and drive continuous improvement.

Desired Skills, Experience, & Abilities

Experience with workforce analytics, headcount reporting, recruitment tracking, contractor management, and resource lifecycle processes.
Experience preparing executive presentations, managing meetings and calendars, coordinating travel and expenses, and documenting standard operating procedures.
Familiarity with office logistics, visitor management, compliance tracking, software license renewals, and access governance.
Experience coordinating employee engagement activities, internal communications, site events, and diversity and inclusion initiatives.
Ability to identify opportunities to automate administrative processes and distribution list synchronization.

Job Overview

The Project Manager/Group Admin provides comprehensive operational, administrative, and workforce management support to the technology department and its leadership team.

The role oversees headcount analytics, recruitment tracking, resource onboarding and offboarding, executive presentations, meeting coordination, internal communications, team engagement, and office administration.

Responsibilities include maintaining accurate workforce data, monitoring recruitment and contractor lifecycles, coordinating employee transitions, preparing leadership updates, managing site logistics and compliance requirements, and supporting organizational events.

The position requires strong organizational, analytical, communication, and interpersonal skills, along with advanced Microsoft Office proficiency and familiarity with collaboration platforms, reporting tools, and workforce management systems.

The ideal candidate is detail-oriented, proactive, discreet when handling confidential information, and capable of managing competing priorities while improving administrative processes and supporting an efficient, collaborative workplace.

Responsibilities

Maintain and update department headcount trackers covering employment categories (FTEs, consultants, graduates, and interns), gender diversity, skill sets, years of experience, PTS IDs, anniversary dates, seat and locker allocations, and special preferences.
Generate month-over-month headcount trends, contractor-to-FTE ratios, and attrition analytics; document attrition reasons and market transition insights through professional networks.
Track recruitment pipelines and open requisitions with Talent Acquisition, HR, and management at least twice weekly; compile monthly and year-to-date hiring metrics, promotion tracking, and graduate/intern rotation schedules.
Monitor contractor tenures, vendor IDs, and contract end dates monthly using Tableau and internal reporting systems to support timely extensions or offboarding.
Coordinate end-to-end onboarding for FTEs, contractors, graduates, and interns, including pre-hire documentation, Day-1 login readiness, welcome packages, hardware and stationery provisioning, locker assignments, and orientation check-ins.
Execute departure procedures for resignations and contract completions, including locker clearance, equipment returns, and access de-provisioning.
Develop, maintain, and review quarterly standard operating procedures for recruitment workflows, onboarding checklists, and departure processes.
Design and format monthly executive presentations and operational updates; coordinate presentation decks for department town halls and site-wide forums.
Maintain annual site calendars covering performance review cycles, town halls, leadership visits, and organizational milestones.
Coordinate high-impact meetings, agendas, and logistics; prepare concise minutes of meetings with actionable follow-ups.
Arrange domestic and international travel, accommodation, and timely expense reconciliation and submission.
Manage office stationery, technical accessories, specialized team supplies, procurement, distribution, and physical locker allocation, auditing, and maintenance.
Coordinate visitor logistics, security badge clearance, executive escort protocols, and meeting space arrangements on a weekly or biweekly basis.
Track mandatory compliance training, software license renewals, and Compliance Management Platform (CMP) requirements.
Administer and curate weekly content for internal SharePoint portals and enterprise collaboration channels, including Teams and Collaborate.
Coordinate monthly and quarterly milestone celebrations, employee service anniversaries, and team achievements.
Plan and execute monthly team engagement activities, team-building sessions, and social events.
Support participation and logistics for site events, including hackathons, Women in Tech forums, and diversity and inclusion initiatives.
Coordinate annual nomination and tracking cycles for leadership and talent programs, such as the VP Development program.
Maintain, reconcile, and audit departmental email distribution lists for FTEs, consultants, graduates, Voice of the Employee (VOE), and site-wide groups.
Partner with engineering and automation teams to identify opportunities to automate distribution list synchronization based on workforce changes.
**Only those lawfully authorized to work in the designated country associated with the position will be considered.**
**Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**

About Rose

Founded in 1993
Office Locations Across the U.S.
150+ Clients: Corporations and Government Agencies
Employee Oriented Company
Challenging Assignments Across the U.S.
Continuous Professional Development

EMPLOYEE COMMENTS

We want you to work with us, but don't take our word for it. Take a look at this sampling of employee comments. They speak for themselves.

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More about this job

Responsibilities

Provide operational, administrative, and workforce management support to the technology department, including headcount and recruitment reporting, employee transitions, executive presentations, and meeting coordination. Manage office logistics, compliance tracking, internal communications, team events, and administrative process improvements.

Requirements

Requires a post-secondary diploma or bachelor's degree in a relevant field, or equivalent practical experience, and at least four years of relevant experience. Candidates should have advanced Microsoft Office skills, familiarity with collaboration and workforce management platforms, strong organizational and communication abilities, and discretion when handling confidential data.

Skills

Project Coordination
Department Administration
Workforce Analytics
Headcount Reporting
Recruitment Tracking
Onboarding and Offboarding
Microsoft Excel
Microsoft PowerPoint
Microsoft SharePoint
Microsoft Teams
Tableau
Power BI
Workday
Contractor Management
Executive Communication
Process Improvement

Visa sponsorship

Not detected in the job text

Keywords

Project Coordination
Workforce Administration
Headcount Analytics
Recruitment Pipeline
Contractor Lifecycle
Onboarding
Offboarding
Attrition Analytics
Microsoft Excel
Pivot Tables
VLOOKUP
XLOOKUP
Microsoft PowerPoint
Microsoft Word
Microsoft Outlook
SharePoint
Microsoft Teams
Tableau
Power BI
Workday
Fieldglass
ServiceNow
ERP Systems
Workforce Management
Executive Presentations
Standard Operating Procedures
Compliance Tracking
Access Governance
Distribution List Management
Process Automation

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