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Added 15 mins ago
WU
Regulatory and Clinical Research Coordinator
Western University
London, ON
- Full-time
The Regulatory and Clinical Research Coordinator will be responsible for supporting the operationalization of research studies under the direction of a Principal Investigator. The role will…
Added 15 mins ago
UO
Senior Coordinator, Development
University of Ottawa
Ottawa, ON · Desmarais Hall
- Full-time
A minimum of three (3) years of relevant experience in a field related to the responsibilities of the position.
Added 15 mins ago
TG
Operations Coordinator
The Gti Group
Burford, ON
- Full-time
We're looking for an Operations Coordinator who thrives in a fast-paced environment, enjoys solving problems, and wants to build a long-term career in transportation and logistics. This is…
Added 30 mins ago
FT
Part-Time Professor-Protection, Security, and Investigation Program
Fanshawe Toronto@ILAC
London, ON
- Part-time
Collaborate with faculty colleagues and program coordinator to support high- quality education and learning experiences.
Added 1 hour ago
SH
Materials Management Coordinator, Supply Chain
Southlake Health Community
Newmarket, ON · Southlake Health
- Full-time
The Materials Management Coordinator, Supply Chain is responsible for managing and executing the daily operations of the Distribution and Receiving Departments to ensure uninterrupted…
Added 1 hour ago
CO
Job ID #32085: Cartographic GIS Technician (REPOST)
City of Hamilton
Hamilton, ON
- Full-time
- Temporary
Reporting to the Coordinator, Information Systems & Cartography Planning, the Cartographic GIS Technician performs digitizing, map compilation and data management associated with internal…
Added 1 hour ago
PH
Social Worker
Provincial Health Services Authority
Surrey, BC
- Full-time
The Social Worker reports operationally to the Manager or the Patient Care Coordinator and for discipline/practice reports to the BCMHSUS Practice Consultant Social Work/Professional…
Added 3 hours ago
VE
Project Coordinator
VINCI Energies
Cranbrook, BC
- Full-time
Coquitlam Ridge Constructors is currently seeking a team-oriented, self-motivated, and dedicated individual to join our Operations department as a Project Coordinator.
Added 3 hours ago
AF
Child Development Specialist
Allies for Every Child
Montreal, QC · Urban agglomeration of Montreal, QC
- Full-time
Collaborate with Health Services Coordinator, Family and Community Specialist, Mental Health Specialist and/or Inclusion Specialist to ensure the health, nutrition and special needs of…
Added 3 hours ago
BB
Project Coordinator
BA Blacktop Group of Companies
Cranbrook, BC
- Full-time
Coquitlam Ridge Constructors is currently seeking a team-oriented, self-motivated, and dedicated individual to join our Operations department as a Project Coordinator.
Added 5 hours ago
Land and Resource Coordinator
Amrize
Winnipeg, MB · Saskatoon, SK
…ultimately transformed into products. The Land and Resource Coordinator will work closely with the Land and Resource Manager and cross-functional teams and gain experience in land…
Added 5 hours ago
Field Operations Coordinator
Amrize
Coquitlam, BC
Join Amrize as a Field Operations Coordinator and help construct whats next. If you're ready to put your skills to work on projects that matter - and build a career with a company that’s…
Added 7 hours ago
Assessor Coordinator Degree
HealthCareersInSask.ca
Arcola, SK
Salary or Pay Band: Pay Band Assessor Coordinator - Degree $36.721 to $44.902
Added 8 hours ago
OH
Hospital Care Coordinator - Niagara Branch, "TERM Full Time and Part Time B"
Ontario Health atHome
ON · Niagara, ON
- Full-time
- Part-time
As a Care Coordinator, you will assess and determine patient care needs and eligibility, provide access and referrals to community services, and engage with patients, caregivers and other…
Added 9 hours ago
R|
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the supervision of Dr. Lucy Gilbert, the clinical research coordinator is responsible to conduct clinic interventions following protocols, procedures and internal SOPs.
Added 9 hours ago
R|
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 9 hours ago
R|
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 9 hours ago
R|
Clinical Research Coordinator - Regulatory Affairs (CIM)
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 9 hours ago
R|
Clinical Research Coordinator – Physiotherapist
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…condition, but also advance basic and clinical research in the…
Added 9 hours ago
R|
Clinical Research Coordinator - Regulatory
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the supervision of Dr. Lucy Gilbert, the clinical research coordinator is responsible to conduct clinic interventions following protocols, procedures and internal SOPs.
Added 9 hours ago
R|
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Field of Study: Public Health, Epidemiology, or other related field
Added 9 hours ago
UO
Intermediate Coordinator, Academic Program Management
University of Ottawa
Ottawa, ON · Lamoureux Hall
- Full-time
…promotion, advancement, and dissemination of knowledge in the field of education in general, is actively involved in teacher training. Located on the unceded ancestral lands of Algonquin…
Added 9 hours ago
A
Document Control Specialist
Actalent
AB · Edmonton, AB
- $25 to $30 CAD / hour
- Full-time
Administrative Assistant / Document Control Coordinator
Added 9 hours ago
Coordinator, North East Specialized Geriatric Centre
Health Sciences North
Sudbury, ON
1. Minimum of a four (4) year Bachelor’s Degree with a specialization in a health-related field, from an accredited
Added 9 hours ago
Coordinator, North East Specialized Geriatric Centre
Health Sciences North
Sudbury, ON
1. Minimum of a four (4) year Bachelor’s Degree with a specialization in a health-related field, from an accredited

Rose International

Project Coordinator & Workforce Administrator - Financial Services

Mississauga, ON, Canada

Full-time

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Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

Required Education

Post-secondary diploma or Bachelor’s degree in Business Administration, Communications, Human Resources, or a related field, or equivalent practical experience.

Required Skills, Experience, & Abilities

4+ years of relevant experience in Project Management, Department Administration, or Business Management Support, preferably within a large corporate or financial technology environment.
Advanced proficiency in Microsoft Excel, including pivot tables, VLOOKUP/XLOOKUP, charts, and data organization; PowerPoint for executive presentations; Word; and Outlook.
Hands-on experience managing and publishing content on Microsoft SharePoint, MS Teams, and enterprise collaboration platforms.
Familiarity with business intelligence tools such as Tableau and Power BI, and workforce management systems such as Workday, Fieldglass, ServiceNow, or internal ERP systems.
Exceptional organizational, multitasking, and prioritization skills in a fast-paced technology environment.
Strong attention to detail and commitment to the accurate, confidential, and ethical handling of personnel and financial data.
Strong written and verbal communication skills for interacting with senior executives, engineering leads, vendors, and external visitors.
Proactive, self-directed approach with the ability to work autonomously, improve administrative workflows, and drive continuous improvement.

Desired Skills, Experience, & Abilities

Experience with workforce analytics, headcount reporting, recruitment tracking, contractor management, and resource lifecycle processes.
Experience preparing executive presentations, managing meetings and calendars, coordinating travel and expenses, and documenting standard operating procedures.
Familiarity with office logistics, visitor management, compliance tracking, software license renewals, and access governance.
Experience coordinating employee engagement activities, internal communications, site events, and diversity and inclusion initiatives.
Ability to identify opportunities to automate administrative processes and distribution list synchronization.

Job Overview

The Project Manager/Group Admin provides comprehensive operational, administrative, and workforce management support to the technology department and its leadership team.

The role oversees headcount analytics, recruitment tracking, resource onboarding and offboarding, executive presentations, meeting coordination, internal communications, team engagement, and office administration.

Responsibilities include maintaining accurate workforce data, monitoring recruitment and contractor lifecycles, coordinating employee transitions, preparing leadership updates, managing site logistics and compliance requirements, and supporting organizational events.

The position requires strong organizational, analytical, communication, and interpersonal skills, along with advanced Microsoft Office proficiency and familiarity with collaboration platforms, reporting tools, and workforce management systems.

The ideal candidate is detail-oriented, proactive, discreet when handling confidential information, and capable of managing competing priorities while improving administrative processes and supporting an efficient, collaborative workplace.

Responsibilities

Maintain and update department headcount trackers covering employment categories (FTEs, consultants, graduates, and interns), gender diversity, skill sets, years of experience, PTS IDs, anniversary dates, seat and locker allocations, and special preferences.
Generate month-over-month headcount trends, contractor-to-FTE ratios, and attrition analytics; document attrition reasons and market transition insights through professional networks.
Track recruitment pipelines and open requisitions with Talent Acquisition, HR, and management at least twice weekly; compile monthly and year-to-date hiring metrics, promotion tracking, and graduate/intern rotation schedules.
Monitor contractor tenures, vendor IDs, and contract end dates monthly using Tableau and internal reporting systems to support timely extensions or offboarding.
Coordinate end-to-end onboarding for FTEs, contractors, graduates, and interns, including pre-hire documentation, Day-1 login readiness, welcome packages, hardware and stationery provisioning, locker assignments, and orientation check-ins.
Execute departure procedures for resignations and contract completions, including locker clearance, equipment returns, and access de-provisioning.
Develop, maintain, and review quarterly standard operating procedures for recruitment workflows, onboarding checklists, and departure processes.
Design and format monthly executive presentations and operational updates; coordinate presentation decks for department town halls and site-wide forums.
Maintain annual site calendars covering performance review cycles, town halls, leadership visits, and organizational milestones.
Coordinate high-impact meetings, agendas, and logistics; prepare concise minutes of meetings with actionable follow-ups.
Arrange domestic and international travel, accommodation, and timely expense reconciliation and submission.
Manage office stationery, technical accessories, specialized team supplies, procurement, distribution, and physical locker allocation, auditing, and maintenance.
Coordinate visitor logistics, security badge clearance, executive escort protocols, and meeting space arrangements on a weekly or biweekly basis.
Track mandatory compliance training, software license renewals, and Compliance Management Platform (CMP) requirements.
Administer and curate weekly content for internal SharePoint portals and enterprise collaboration channels, including Teams and Collaborate.
Coordinate monthly and quarterly milestone celebrations, employee service anniversaries, and team achievements.
Plan and execute monthly team engagement activities, team-building sessions, and social events.
Support participation and logistics for site events, including hackathons, Women in Tech forums, and diversity and inclusion initiatives.
Coordinate annual nomination and tracking cycles for leadership and talent programs, such as the VP Development program.
Maintain, reconcile, and audit departmental email distribution lists for FTEs, consultants, graduates, Voice of the Employee (VOE), and site-wide groups.
Partner with engineering and automation teams to identify opportunities to automate distribution list synchronization based on workforce changes.
**Only those lawfully authorized to work in the designated country associated with the position will be considered.**
**Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**

About Rose

Founded in 1993
Office Locations Across the U.S.
150+ Clients: Corporations and Government Agencies
Employee Oriented Company
Challenging Assignments Across the U.S.
Continuous Professional Development

EMPLOYEE COMMENTS

We want you to work with us, but don't take our word for it. Take a look at this sampling of employee comments. They speak for themselves.

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More about this job

Responsibilities

Provide operational, administrative, and workforce management support to the technology department, including headcount and recruitment reporting, employee transitions, executive presentations, and meeting coordination. Manage office logistics, compliance tracking, internal communications, team events, and administrative process improvements.

Requirements

Requires a post-secondary diploma or bachelor's degree in a relevant field, or equivalent practical experience, and at least four years of relevant experience. Candidates should have advanced Microsoft Office skills, familiarity with collaboration and workforce management platforms, strong organizational and communication abilities, and discretion when handling confidential data.

Skills

Project Coordination
Department Administration
Workforce Analytics
Headcount Reporting
Recruitment Tracking
Onboarding and Offboarding
Microsoft Excel
Microsoft PowerPoint
Microsoft SharePoint
Microsoft Teams
Tableau
Power BI
Workday
Contractor Management
Executive Communication
Process Improvement

Visa sponsorship

Not detected in the job text

Keywords

Project Coordination
Workforce Administration
Headcount Analytics
Recruitment Pipeline
Contractor Lifecycle
Onboarding
Offboarding
Attrition Analytics
Microsoft Excel
Pivot Tables
VLOOKUP
XLOOKUP
Microsoft PowerPoint
Microsoft Word
Microsoft Outlook
SharePoint
Microsoft Teams
Tableau
Power BI
Workday
Fieldglass
ServiceNow
ERP Systems
Workforce Management
Executive Presentations
Standard Operating Procedures
Compliance Tracking
Access Governance
Distribution List Management
Process Automation

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