Find work in Canada.

513,659 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 9 mins ago
CO
Asset Coordinator
City of Windsor
Windsor, ON
- Temporary
Development of business processes related to Asset Management;
Added 23 mins ago
CR
Maintenance Manager- 6 Month Contract
COGIR Real Estate
Winnipeg, MB
- Full-time
As our next Maintenance Manager you are a maintenance professional ready to engage in hands-on tasks when needed. As a working manager, you will guide the environmental services team in…
Added 23 mins ago
PH
Site Supervisor S2 Up to 8 FTE
Provincial Health Services Authority
Whistler, BC
- Full-time
…planning and coordination of services; monitors the quality of technical work performed to ensure departmental standards are met and safety procedures are followed. Ensures that staff…
Added 23 mins ago
CE
Project manager - Aerospace
Capgemini Engineering
Montreal, QC
- Full-time
Capgemini Engineering is seeking a Bilingual - Project Manager ( French & English - written and spoken) to join the Project Management team in Mirabel, Québec for Aerospace Domain. In this…
Added 23 mins ago
PH
Systems Analyst, Clinical Solutions, IMITS
Provincial Health Services Authority
Vancouver, BC
- Full-time
The Systems Analyst, Clinical Solutions reports to the Manager or designate in this professional level job that works with independence within a multi-site health care environment. The…
Added 23 mins ago
CT
Roofing Services Manager
CSG Talent
Vaughan, ON
- $120,000 to $170,000 USD / year
- Full-time
The successful candidate will combine strong technical knowledge of commercial roofing systems with excellent leadership, organizational, and customer service skills. This is an opportunity…
Added 23 mins ago
HR
Information Technology Security Analyst
Halifax Regional Municipality
Halifax, NS
- $90,466 to $117,079 CAD / year
- Full-time
Reporting to the Manager, Cybersecurity, the Security Analyst is responsible for the implementation, administration, and maintenance of security technologies that support Halifax Regional…
Added 1 hour ago
CT
Business Development Manager - Calgary
CSG Talent
Calgary, AB
- Full-time
Collaborate closely with business development, technical and customer success teams to ensure a seamless customer experience.
Added 1 hour ago
A
Skywise - Business Applications & Development Tools Manager
Airbus
Waterloo, ON
- Full-time
The Business Applications & Development Tools Manager is responsible for leading the strategy, implementation, operations, and tooling for both Business Applications (spanning HR, Finance,…
Added 1 hour ago
S
AI Solution Specialist (Canada)
Source.ag
Canada
- Full-time
…responsible for having growers rely on our products to run their…
Added 1 hour ago
HT
Manager, Internal Controls
Husky Technologies
Bolton, ON
- Full-time
Working with Internal Audit and the global Finance and Operations teams, the Manager, Internal Controls will play a critical role in Husky’s global financial reporting. This includes the…
Added 1 hour ago
V
Systems and Applications Engineer
Valmet
Halifax, NS
- Full-time
…will deliver automation services, projects, maintenance, and technical support for Valmet’s installed base across the UK and…
Added 1 hour ago
A
Bid Manager
ABOMIS
Canada
- Part-time
As we expand our international presence, we are looking for an experienced Senior Bid & Proposal Manager who understands the airport technology market and knows how to turn complex RFP…
Added 1 hour ago
WI
Regional Leader, Hydro and Dams (Ontario & Atlantic)
WSP in Canada
Toronto, ON
- Full-time
Drive regional growth by leading strategic business development initiatives across Ontario and Atlantic Canada
Added 2 hours ago
A
Skywise - Business Applications & Development Tools Manager
Airbus
Waterloo, ON
- Full-time
The Business Applications & Development Tools Manager is responsible for leading the strategy, implementation, operations, and tooling for both Business Applications (spanning HR, Finance,…
Added 2 hours ago
NB
Senior Director Wealth Management IT Data/AI & BOR
National Bank of Canada
Montreal, QC
- Full-time
You act as a field technology leader, having technical expertise, strategic thinking, and leadership skills to transform data capabilities and operations while aligning with business…
Added 2 hours ago
SP
Business Strategy Senior Manager - Canadian Public Sector Experience Services
Salesforce Partner Canada
ON · Ontario, Canada
- Full-time
As part of the Experience Services Competency in Salesforce Professional Services, the team is seeking a Business Strategy Senior Manager for Canadian Public Sector. The Business Strategy…
Added 3 hours ago
J
Project Manager (Engineering)
Jobgether
Canada
- $100,000 to $140,000 CAD / year
- Full-time
Are you an experienced engineering project manager ready to lead complex projects and make a tangible impact across industrial sectors? This full-time opportunity offers the chance to…
Added 4 hours ago
MI
Associate Director, Debt Services
MUFG Investor Services
Toronto, ON
- $82,500 to $121,000 CAD / year
- Full-time
…service level agreements are met and quality is maintained. As a manager of people, this person has to be an effective leader and team builder to help foster healthy culture and staff…
Added 4 hours ago
CC
Business Development Manager
Confidential Careers
Calgary, AB
- Full-time
Business Development Manager – Nitrogen Services
Added 5 hours ago
BW
Respiratory Therapy Educator, NICU Leadership - BC Women’s Hospital & Health Centre
BC Women's Hospital and Health Centre
Vancouver, BC
- Full-time
Reporting to the Program Manager or designate and collaborating with the Respiratory Therapy Professional Practice Leader (PPL) and Professional Practice Coordinator (PPC), the RT Educator,…
Added 6 hours ago
MC
Manager, Revenue Accounting & Reporting
Make-A-Wish Canada
Pickering, ON
- Full-time
We are looking for a Manager, Revenue Accounting & Reporting to join our team at Make-A-Wish Canada. In this role, reporting to the Director of Finance, you will ensure the accuracy,…
Added 6 hours ago
G
Quality Manager
Ganotec
Toronto, ON
- Full-time
…and electrical / instrumentation and controls. We conduct our business through a variety of commercial contract styles including full turnkey, EPC, design build, T&M and conventional…
Added 6 hours ago
V
Service Desk Capability and Incident Manager
Vanderlande
Vancouver, BC
- Full-time
The Service Desk Capability and Incident Manager is responsible for the continuous development and optimization of the Global Support Center (GSC) within the Airports domain. The role…
Added 6 hours ago
V
IT Service Delivery Manager
Vanderlande
Vancouver, BC
- Full-time
As IT Service Delivery Manager, you will play a pivotal role in managing and supporting our smart IT solutions deployed at airports worldwide. These mission-critical solutions include…

Rose International

Project Coordinator & Workforce Administrator - Financial Services

Mississauga, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

Required Education

Post-secondary diploma or Bachelor’s degree in Business Administration, Communications, Human Resources, or a related field, or equivalent practical experience.

Required Skills, Experience, & Abilities

4+ years of relevant experience in Project Management, Department Administration, or Business Management Support, preferably within a large corporate or financial technology environment.
Advanced proficiency in Microsoft Excel, including pivot tables, VLOOKUP/XLOOKUP, charts, and data organization; PowerPoint for executive presentations; Word; and Outlook.
Hands-on experience managing and publishing content on Microsoft SharePoint, MS Teams, and enterprise collaboration platforms.
Familiarity with business intelligence tools such as Tableau and Power BI, and workforce management systems such as Workday, Fieldglass, ServiceNow, or internal ERP systems.
Exceptional organizational, multitasking, and prioritization skills in a fast-paced technology environment.
Strong attention to detail and commitment to the accurate, confidential, and ethical handling of personnel and financial data.
Strong written and verbal communication skills for interacting with senior executives, engineering leads, vendors, and external visitors.
Proactive, self-directed approach with the ability to work autonomously, improve administrative workflows, and drive continuous improvement.

Desired Skills, Experience, & Abilities

Experience with workforce analytics, headcount reporting, recruitment tracking, contractor management, and resource lifecycle processes.
Experience preparing executive presentations, managing meetings and calendars, coordinating travel and expenses, and documenting standard operating procedures.
Familiarity with office logistics, visitor management, compliance tracking, software license renewals, and access governance.
Experience coordinating employee engagement activities, internal communications, site events, and diversity and inclusion initiatives.
Ability to identify opportunities to automate administrative processes and distribution list synchronization.

Job Overview

The Project Manager/Group Admin provides comprehensive operational, administrative, and workforce management support to the technology department and its leadership team.

The role oversees headcount analytics, recruitment tracking, resource onboarding and offboarding, executive presentations, meeting coordination, internal communications, team engagement, and office administration.

Responsibilities include maintaining accurate workforce data, monitoring recruitment and contractor lifecycles, coordinating employee transitions, preparing leadership updates, managing site logistics and compliance requirements, and supporting organizational events.

The position requires strong organizational, analytical, communication, and interpersonal skills, along with advanced Microsoft Office proficiency and familiarity with collaboration platforms, reporting tools, and workforce management systems.

The ideal candidate is detail-oriented, proactive, discreet when handling confidential information, and capable of managing competing priorities while improving administrative processes and supporting an efficient, collaborative workplace.

Responsibilities

Maintain and update department headcount trackers covering employment categories (FTEs, consultants, graduates, and interns), gender diversity, skill sets, years of experience, PTS IDs, anniversary dates, seat and locker allocations, and special preferences.
Generate month-over-month headcount trends, contractor-to-FTE ratios, and attrition analytics; document attrition reasons and market transition insights through professional networks.
Track recruitment pipelines and open requisitions with Talent Acquisition, HR, and management at least twice weekly; compile monthly and year-to-date hiring metrics, promotion tracking, and graduate/intern rotation schedules.
Monitor contractor tenures, vendor IDs, and contract end dates monthly using Tableau and internal reporting systems to support timely extensions or offboarding.
Coordinate end-to-end onboarding for FTEs, contractors, graduates, and interns, including pre-hire documentation, Day-1 login readiness, welcome packages, hardware and stationery provisioning, locker assignments, and orientation check-ins.
Execute departure procedures for resignations and contract completions, including locker clearance, equipment returns, and access de-provisioning.
Develop, maintain, and review quarterly standard operating procedures for recruitment workflows, onboarding checklists, and departure processes.
Design and format monthly executive presentations and operational updates; coordinate presentation decks for department town halls and site-wide forums.
Maintain annual site calendars covering performance review cycles, town halls, leadership visits, and organizational milestones.
Coordinate high-impact meetings, agendas, and logistics; prepare concise minutes of meetings with actionable follow-ups.
Arrange domestic and international travel, accommodation, and timely expense reconciliation and submission.
Manage office stationery, technical accessories, specialized team supplies, procurement, distribution, and physical locker allocation, auditing, and maintenance.
Coordinate visitor logistics, security badge clearance, executive escort protocols, and meeting space arrangements on a weekly or biweekly basis.
Track mandatory compliance training, software license renewals, and Compliance Management Platform (CMP) requirements.
Administer and curate weekly content for internal SharePoint portals and enterprise collaboration channels, including Teams and Collaborate.
Coordinate monthly and quarterly milestone celebrations, employee service anniversaries, and team achievements.
Plan and execute monthly team engagement activities, team-building sessions, and social events.
Support participation and logistics for site events, including hackathons, Women in Tech forums, and diversity and inclusion initiatives.
Coordinate annual nomination and tracking cycles for leadership and talent programs, such as the VP Development program.
Maintain, reconcile, and audit departmental email distribution lists for FTEs, consultants, graduates, Voice of the Employee (VOE), and site-wide groups.
Partner with engineering and automation teams to identify opportunities to automate distribution list synchronization based on workforce changes.
**Only those lawfully authorized to work in the designated country associated with the position will be considered.**
**Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**

About Rose

Founded in 1993
Office Locations Across the U.S.
150+ Clients: Corporations and Government Agencies
Employee Oriented Company
Challenging Assignments Across the U.S.
Continuous Professional Development

EMPLOYEE COMMENTS

We want you to work with us, but don't take our word for it. Take a look at this sampling of employee comments. They speak for themselves.

Apply About employer

More about this job

Responsibilities

Provide operational, administrative, and workforce management support to the technology department, including headcount and recruitment reporting, employee transitions, executive presentations, and meeting coordination. Manage office logistics, compliance tracking, internal communications, team events, and administrative process improvements.

Requirements

Requires a post-secondary diploma or bachelor's degree in a relevant field, or equivalent practical experience, and at least four years of relevant experience. Candidates should have advanced Microsoft Office skills, familiarity with collaboration and workforce management platforms, strong organizational and communication abilities, and discretion when handling confidential data.

Skills

Project Coordination
Department Administration
Workforce Analytics
Headcount Reporting
Recruitment Tracking
Onboarding and Offboarding
Microsoft Excel
Microsoft PowerPoint
Microsoft SharePoint
Microsoft Teams
Tableau
Power BI
Workday
Contractor Management
Executive Communication
Process Improvement

Visa sponsorship

Not detected in the job text

Keywords

Project Coordination
Workforce Administration
Headcount Analytics
Recruitment Pipeline
Contractor Lifecycle
Onboarding
Offboarding
Attrition Analytics
Microsoft Excel
Pivot Tables
VLOOKUP
XLOOKUP
Microsoft PowerPoint
Microsoft Word
Microsoft Outlook
SharePoint
Microsoft Teams
Tableau
Power BI
Workday
Fieldglass
ServiceNow
ERP Systems
Workforce Management
Executive Presentations
Standard Operating Procedures
Compliance Tracking
Access Governance
Distribution List Management
Process Automation

Report this job