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Added 1 min ago
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Fellowship and Bursary Administrative Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
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Accounts Payable Specialist
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ROSEN-Group

Accounts Payable Specialist

Calgary, AB, Canada

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Job details

Experience: 5+ years of progressive Accounts Payable experience in a complex P2P environment.
Posting language: English
Posted: Oct 30, 2026

Original job description

Description

The ROSEN Group is a global leader in providing cutting-edge solutions in all areas of the integrity process chain. Since its origins as a one-man business in 1981, ROSEN has rapidly grown and continues to do so. The international technology group consists of a team of more than 4,000 employees operating in more than 120 countries. You can be a part of securing the safe supply of energy to people and businesses across the globe and help us all move towards an attainable and sustainable future. It is our ambition, above anything else, to contribute to a world where critical infrastructure and the supply of energy is not only efficient, but also protected and reliable.

Come join our growing team!

For more information about ROSEN go to www.rosen-group.com.

ROSEN is looking for an Accounts Payable Specialist that will be based in Calgary, Alberta. This position is a key member of the Finance team and reports directly to the Accounts Payable Lead, and sits under the Head of Accounting, North America.

What role you will play in our team The Accounts Payable Specialist is responsible for supporting the end-to-end Procure-to-Pay (P2P) process, ensuring supplier invoices and payments are processed accurately, efficiently, and in accordance with company policies and internal controls. The role works closely with Procurement, Operations, Finance, and suppliers to maintain an effective flow from purchase order through receipt, invoice processing, approval, payment, and reconciliation.

The Accounts Payable Specialist plays a key role in resolving P2P exceptions, improving PO compliance, maintaining accurate vendor accounts, and supporting a consistent and efficient P2P process across North America. This is a hands-on role in a complex environment operating in multiple jurisdictions and reporting to a European parent company.

What will I be doing?

Accounts Payable Operations

Review, validate, code, and process supplier invoices accurately and within established timelines.
Support the end-to-end P2P process from purchase order and goods/service receipt through invoice processing and payment.
Monitor invoice workflow and follow up on invoices awaiting receipt, coding, or approval.
Obtain and verify required vendor information for onboarding; create and keep vendor master records in SAP up to date.
Process all invoices from vendors for validation and approval based on workflows.
Verify invoices from vendors for appropriate documentation and approval, compliance with applicable internal guidelines and procedures, and report non-conformities.
Obtain or determine and validate accounts, cost center, WBS element, internal order, tax code, etc. that are affected and record invoices from vendor in SAP.
Process non-PO invoices in accordance with established authorization and approval requirements.
Promote compliance with Accounts Payable and P2P processes.

Supplier & Vendor Management

Respond to supplier inquiries regarding invoice status, payment, credits, and account discrepancies.
Reconcile supplier statements and investigate outstanding invoices, credits, and unapplied items.
Coordinate vendor master data requests and changes in accordance with established controls.
Work with Procurement and business stakeholders to resolve recurring supplier or purchasing issues.

Payments

Support scheduled payment runs and ensure invoices selected for payment have appropriate approval and documentation.
Review payment exceptions, blocked invoices, and other outstanding items prior to payment.
Identify and help prevent duplicate invoices, duplicate payments, and other processing errors.
Support resolution of returned or rejected payments.

Month End

Support month end close activities, including AP cut-off, open invoice reviews, goods receipts/awaiting receipt reconciliation, and accrual support.
Reconcile AP related accounts and investigate aged or unusual balances.
Support reporting and analysis of AP and P2P transactions as required.
Maintain appropriate supporting documentation for accounting and audit purposes.

Process Improvement & P2P Performance

Identify recurring P2P exceptions and work with Procurement, Operations, and Finance to address root causes.
Support initiatives to increase PO compliance, on time approvals, electronic invoice processing, and automation.
Help reduce blocked invoices, manual processing, duplicate transactions, and overdue supplier balances.
Support standardization of P2P processes across North America.
Participate in ERP, workflow, automation, and continuous improvement initiatives.

What are we looking for?

Bachelor’s Degree in Accounting, Finance or Business Administration, preferred.
5+ years of progressive Accounts Payable experience in a complex P2P environment.
Strong understanding of finance processes around AP Invoice and Payment Processing within a P2P environment in multiple jurisdictions.
Experience working with complex ERP systems.
Proficiency with Microsoft Office, with strong Excel skills (sorting, filtering, lookups, pivot tables, and preparing reconciliations/basic analysis).
Experience working within a Finance Shared Services model preferred.
Excellent written and verbal communication skills, with the ability to adapt style to different audiences.
Strong problem-solving skills and high attention to detail.
Ability to prioritize effectively and perform in a high-volume, fast-paced environment under deadlines.
Professional, adaptable, and confident when managing vendor interactions.
Comfortable working independently, with the flexibility to collaborate and support the team when needed.
High level of integrity and professionalism.

Additional Qualifications or Skills

Our Offer

ROSEN offers a competitive compensation package, including:

Comprehensive Benefit plan
Health & Wellness Program
RRSP matching
Volunteer Time Off
Company paid basic Life Insurance, Accidental Death & Dismemberment, Short Term Disability and Long Term Disability coverage
Employee Assistance Program
Generous Vacation and Paid Time Off (PTO)
Employee Rewards and Recognition Program
Access to Employee Empowerment Groups
Hybrid working environment for certain positions
Annual merit & career advancement increases
Leadership growth & professional development opportunities
Education Assistance Program

Legal Disclaimers This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change at any time with or without notice. ROSEN is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected under applicable federal, state, or local law. Employment is contingent upon the successful completion of a background check and verification of eligibility to work in the country of employment. Please note: Employment sponsorship (e.g., work permits or LMIA-supported roles) is not available for this position, except for current ROSEN employees eligible under internal transfer or sponsorship policies.

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More about this job

Responsibilities

The Accounts Payable Specialist supports the end-to-end Procure-to-Pay process by ensuring accurate invoice processing, payment execution, and vendor account reconciliation. They also collaborate with internal departments to resolve exceptions, improve PO compliance, and support month-end close activities.

Requirements

The role requires a Bachelor's degree in Accounting, Finance, or Business Administration and at least 5 years of progressive Accounts Payable experience. Candidates must be proficient in complex ERP systems and Microsoft Excel, with strong problem-solving and communication skills.

Skills

Accounts Payable
Procure-to-Pay
SAP
Invoice Processing
Vendor Management
Reconciliation
Financial Reporting
Month End Close
Data Analysis
Excel
Problem-solving
Communication
ERP Systems
Compliance
Process Improvement

Benefits

Comprehensive Benefit plan
Health & Wellness Program
RRSP matching
Volunteer Time Off
Life Insurance
Accidental Death & Dismemberment
Short Term Disability
Long Term Disability
Employee Assistance Program
Vacation
Paid Time Off
Employee Rewards and Recognition Program
Employee Empowerment Groups
Hybrid working environment
Annual merit & career advancement increases
Leadership growth & professional development opportunities
Education Assistance Program

Visa sponsorship

Not detected in the job text

Keywords

Accounts Payable
Procure-to-Pay
SAP
ERP
Invoice Processing
Vendor Master Data
Reconciliation
Month End Close
Accruals
Cost Center
WBS Element
Tax Code
Excel
Pivot Tables
Finance Shared Services
Compliance
Automation
Workflow
Energy
Infrastructure

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