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Added 14 mins ago
Finance Supervisor
GOFO
Vancouver, BC · Greater Vancouver Metropolitan Area
$70,000 to $80,000 CAD / year
Full-time
…our Canadian business grows, we are strengthening our finance operations, treasury management and internal controls. We are hiring a Finance Supervisor to own day-to-day finance operations…
Added 30 mins ago
Operations Lead - Full Time
sephora.com
Toronto, ON
$22.2 to $26.1 CAD / hour
Full-time
As Team Lead, Operations, you will be supporting all Operations related aspects of a specific Sephora store location. This includes direct management of all members of the Operations team.…
Added 30 mins ago
Operations Consultant - Flex
sephora.com
Mississauga, ON
$19.2 to $22.6 CAD / hour
Full-time
The Operations Consultant works in partnership with the Operations Supervisor to maintain stockroom organization and merchandise updates.
Added 30 mins ago
Store Lead
Tailored Brands
Winnipeg, MB
Full-time
Supports the management team with the implementation of store programs to increase efficiencies in sales, service, operations, and branding when assigned.
Added 44 mins ago
Dietetics Program Assistant
The University of British Columbia
Vancouver, BC
$4,314 to $4,532 CAD / month
Full-time
…administration, events, records, scheduling and routine laboratory operations for the UBC Dietetics Program within the Food, Nutrition and Health…
Added 44 mins ago
Package Handler
UPS
Caledon, ON
Internship
Added 44 mins ago
Package Handler
UPS
Caledon, ON
Internship
Added 44 mins ago
Package Handler
UPS
Caledon, ON
Internship
Added 45 mins ago
Operations Consultant - Part Time
Sephora
West Vancouver, BC
$19.85 to $24.8 CAD / hour
Part-time
The Operations Consultant works in partnership with the Operations Supervisor to maintain stockroom organization and merchandise updates.
Added 59 mins ago
Project Scheduler
MaxPeople HR
Stoney Creek, NB
Full-time
Strong understanding of modular construction processes, sequencing, and plant operations.
Added 1 hour ago
Manager, Payroll Operations & Control
The University of British Columbia
Vancouver, BC
$9,599.75 to $14,385.5 CAD / month
Full-time
Payroll Operations & Control | Finance & Integrated Services | VP Finance and Operations
Added 1 hour ago
Advisor, Human Resources
Glencore
Elkford, BC
Full-time
EVR is proud to be part of the Glencore Group, contributing to a global portfolio of operations with a history that dates back more than 100 years in Canada .
Added 1 hour ago
Coffee Packager
Level Ground
Central Saanich, BC
Full-time
Completing other duties as required to support the Roastery and Operations team
Added 1 hour ago
Grease System Operator - 6 Month Contract
Bakery Feeds, by Darling Ingredients
Hamilton, ON · Dundas, ON
Full-time
Capable of driving heavy equipment and Ensure safe driving operations.
Added 1 hour ago
Human Resources Systems Analyst
Bakery Feeds, by Darling Ingredients
Cambridge, ON
Full-time
Evaluate, and test quarterly system updates, patches, and new feature rollouts to ensure zero disruption to business operations.
Added 1 hour ago
Mill Operator 1 - Flotation Area Operator
Foran Mining Corporation
SK
Up to $50.6 CAD / hour
Full-time
Provide clear shift handovers and updates on operations and equipment status.
Added 1 hour ago
Maintenance Technician
Lahal Management LP
Nanaimo, BC
$24.65 to $27.55 CAD / hour
Full-time
Under the general direction of the Operations Management team, this position is responsible for general and specialized maintenance and repairs to site property, including regular…
Added 1 hour ago
Talent Product Operations Associate
Infoblox
Burnaby, BC
We have an opportunity for a Talent Product Operations Associate to join Infoblox’s Talent Development & Organizational Effectiveness team in Burnaby, Canada, reporting to the Senior…
Added 1 hour ago
Maintenance Technician III
FedEx Canada
Mississauga, ON
Full-time
Need to collaborate successfully with department, operations, vendors and support teams
Added 1 hour ago
Dietetics Program Assistant
University of British Columbia
Vancouver, BC · UBCV | Food, Nutrition and Health Building (FNH)
$4,314 to $4,532 CAD / month
Full-time
…administration, events, records, scheduling and routine laboratory operations for the UBC Dietetics Program within the Food, Nutrition and Health…
Added 1 hour ago
Human Resources Advisor
Calgary Health Foundation
Calgary, AB
Full-time
…acquisition, performance and development, employee engagement, HR operations, and workplace practices, enabling meaningful impact by helping create a high-performing, collaborative, and…
Added 1 hour ago
Letter Carrier - Delivery Agent - Estevan
Canada Post / Postes Canada
Estevan, SK
Temporary
Added 2 hours ago
Human Resources and Admin Coordinator
Yemen HR Consulting
Aden
Full-time
…tracks work plans and deadlines, and may maintain departmental operations during the Manager’s absence when formally delegated. Major decisions and approvals remain with the Department…
Added 2 hours ago
Sales Manager
Aquifer Distribution Ltd
Saskatoon, SK
Full-time
Oversee sales operations and performance to ensure customer needs are met and sales targets are achieved.
Added 2 hours ago
AI & Automation Manager
Superior Plus Propane Talent Acquisition
Sainte-Catherine, QC · Calgary, AB · ON
Reporting to the Senior Marketing Manager, Operations & Technology, the AI & Automation Manager will lead the development and implementation of AI-powered and automation-driven solutions…

ROSEN

Office Manager

Calgary, AB, Canada

Job type: Full-time
Apply by: Oct 23, 2026
Experience: 5+ years of Administrative or Office Management experience
Posting language: English
Posted: Sep 23, 2026

Apply About employer

Applications open in a new tab.

Original job description

The ROSEN Group is a global leader in providing cutting-edge solutions in all areas of the integrity process chain. Since its origins as a one-man business in 1981, ROSEN has rapidly grown and continues to do so. The international technology group consists of a team of more than 4,000 employees operating in more than 120 countries. You can be a part of securing the safe supply of energy to people and businesses across the globe and help us all move towards an attainable and sustainable future. It is our ambition, above anything else, to contribute to a world where critical infrastructure and the supply of energy is not only efficient, but also protected and reliable.

Come join our growing team!

ROSEN is looking for an Office Facilities Manager that will be based in Calgary, Alberta. This position reports directly to the Country Manager Proficient Integrity Division Canada and will be a part of the Facilities team.

What role you will play in our team:

The role oversees all aspects of the local office environment. This role is expected to set expectations and provide guidance and direction to office admin staff, work with facilities and procurement to manage local contracts, and oversee facility management functions of the office.

What will I be doing?

Office Administration & Operations:

Supervise reception staff, including coaching, performance reviews, scheduling, and workload management.
Provide local HR support, including onboarding, orientation, and new hire setup.
Coordinate local IT support, workstation setup, and meeting technology needs.
Support employee engagement initiatives, office events, and company functions.
Manage office security, building access, and vendor relationships.
Oversee office supplies, purchasing, payables, and budget support.
Coordinate management meetings, town halls, communications, and administrative support.
Maintain office storage, reception coverage, and employee recognition programs.

Facilities Management:

Manage facility operations, maintenance, workspace planning, and occupancy tracking.
Coordinate office renovations, furniture, equipment, and workstation setup.
Liaise with landlords, vendors, and building service providers.
Ensure office cleanliness, maintenance, and overall workplace functionality.

Procurement & Budget Administration:

Partner with Procurement to source goods and services for operational needs.
Manage office purchasing, expenses, and petty cash administration.
Evaluate purchasing requests and identify cost-effective solutions benefiting multiple teams.
Assist with annual office and capital budget planning and tracking.

What are we looking for?

5+ years of Administrative or Office Management experience
University Degree or College Diploma in a related field is preferred
Outstanding English language skills (including writing, proofreading, and editing)
Advanced Microsoft Office capabilities
Ability to work well in a team environment, with constantly shifting priorities
Strong sense of professionalism, tact, and confidentiality
Detail-oriented work ethic
Ability to work independently, take initiative, be pro-active, and multi-task to meet deadlines in a fast-paced environment)
Excellent time management and organizational skills
Confidence in interacting with all levels of management, and internal and external stakeholders
Prior experience in an Office Management role is considered an asset.

Apply About employer

More about this job

Responsibilities

Oversee local office administration and facilities, including reception staff, onboarding, IT coordination, security, maintenance, workspace planning, and vendor relationships. Manage purchasing, expenses, petty cash, and budget support while coordinating office communications, meetings, and employee engagement activities.

Requirements

Requires at least five years of administrative or office management experience, advanced Microsoft Office capabilities, and strong English writing, proofreading, and editing skills. A related university degree or college diploma is preferred, along with professionalism, confidentiality, organization, initiative, and the ability to manage shifting priorities.

Skills

Office Management
Facilities Management
Administrative Operations
Reception Staff Supervision
Onboarding
IT Coordination
Vendor Management
Procurement
Budget Administration
Workspace Planning
Microsoft Office
Written Communication
Proofreading and Editing
Time Management
Organization
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Office Management
Facilities Management
Office Administration
Reception
Employee Onboarding
IT Support Coordination
Workstation Setup
Meeting Technology
Employee Engagement
Office Security
Building Access
Vendor Relationships
Office Supplies
Purchasing
Payables
Budget Planning
Workspace Planning
Occupancy Tracking
Office Renovations
Furniture and Equipment
Landlord Relations
Procurement
Expense Management
Petty Cash
Capital Budgeting
Microsoft Office
Proofreading
Editing
Administrative Support

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