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Added 2 mins ago
Senior Procurement Specialist
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$95,000 to $110,000 CAD / year
Full-time
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ROSEN

Office Manager

Calgary, AB, Canada

Job type: Full-time
Apply by: Oct 23, 2026
Experience: 5+ years of Administrative or Office Management experience
Posting language: English
Posted: Sep 23, 2026

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Applications open in a new tab.

Original job description

The ROSEN Group is a global leader in providing cutting-edge solutions in all areas of the integrity process chain. Since its origins as a one-man business in 1981, ROSEN has rapidly grown and continues to do so. The international technology group consists of a team of more than 4,000 employees operating in more than 120 countries. You can be a part of securing the safe supply of energy to people and businesses across the globe and help us all move towards an attainable and sustainable future. It is our ambition, above anything else, to contribute to a world where critical infrastructure and the supply of energy is not only efficient, but also protected and reliable.

Come join our growing team!

ROSEN is looking for an Office Facilities Manager that will be based in Calgary, Alberta. This position reports directly to the Country Manager Proficient Integrity Division Canada and will be a part of the Facilities team.

What role you will play in our team:

The role oversees all aspects of the local office environment. This role is expected to set expectations and provide guidance and direction to office admin staff, work with facilities and procurement to manage local contracts, and oversee facility management functions of the office.

What will I be doing?

Office Administration & Operations:

Supervise reception staff, including coaching, performance reviews, scheduling, and workload management.
Provide local HR support, including onboarding, orientation, and new hire setup.
Coordinate local IT support, workstation setup, and meeting technology needs.
Support employee engagement initiatives, office events, and company functions.
Manage office security, building access, and vendor relationships.
Oversee office supplies, purchasing, payables, and budget support.
Coordinate management meetings, town halls, communications, and administrative support.
Maintain office storage, reception coverage, and employee recognition programs.

Facilities Management:

Manage facility operations, maintenance, workspace planning, and occupancy tracking.
Coordinate office renovations, furniture, equipment, and workstation setup.
Liaise with landlords, vendors, and building service providers.
Ensure office cleanliness, maintenance, and overall workplace functionality.

Procurement & Budget Administration:

Partner with Procurement to source goods and services for operational needs.
Manage office purchasing, expenses, and petty cash administration.
Evaluate purchasing requests and identify cost-effective solutions benefiting multiple teams.
Assist with annual office and capital budget planning and tracking.

What are we looking for?

5+ years of Administrative or Office Management experience
University Degree or College Diploma in a related field is preferred
Outstanding English language skills (including writing, proofreading, and editing)
Advanced Microsoft Office capabilities
Ability to work well in a team environment, with constantly shifting priorities
Strong sense of professionalism, tact, and confidentiality
Detail-oriented work ethic
Ability to work independently, take initiative, be pro-active, and multi-task to meet deadlines in a fast-paced environment)
Excellent time management and organizational skills
Confidence in interacting with all levels of management, and internal and external stakeholders
Prior experience in an Office Management role is considered an asset.

Apply About employer

More about this job

Responsibilities

Oversee local office administration and facilities, including reception staff, onboarding, IT coordination, security, maintenance, workspace planning, and vendor relationships. Manage purchasing, expenses, petty cash, and budget support while coordinating office communications, meetings, and employee engagement activities.

Requirements

Requires at least five years of administrative or office management experience, advanced Microsoft Office capabilities, and strong English writing, proofreading, and editing skills. A related university degree or college diploma is preferred, along with professionalism, confidentiality, organization, initiative, and the ability to manage shifting priorities.

Skills

Office Management
Facilities Management
Administrative Operations
Reception Staff Supervision
Onboarding
IT Coordination
Vendor Management
Procurement
Budget Administration
Workspace Planning
Microsoft Office
Written Communication
Proofreading and Editing
Time Management
Organization
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Office Management
Facilities Management
Office Administration
Reception
Employee Onboarding
IT Support Coordination
Workstation Setup
Meeting Technology
Employee Engagement
Office Security
Building Access
Vendor Relationships
Office Supplies
Purchasing
Payables
Budget Planning
Workspace Planning
Occupancy Tracking
Office Renovations
Furniture and Equipment
Landlord Relations
Procurement
Expense Management
Petty Cash
Capital Budgeting
Microsoft Office
Proofreading
Editing
Administrative Support

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