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Rothenbury Group

Senior Bookkeeper

Newmarket, ON, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 28, 2026
Experience: Minimum 5 years of full-cycle bookkeeping or accounting experience
Posting language: English
Posted: Oct 29, 2026

Original job description

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Senior Bookkeeper

Facilities Services, Financial Services, Professional and Business Services, Property Management, Real Estate, Residential Real Estate

Type Full-Time

Location(s) Newmarket, Ontario, Canada

Hybrid

Compensation CAD $65,000 - CAD $80,000 Annually

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Job

Description

Full-Time
Newmarket, Ontario, Canada
Hybrid

Important Location Requirement:

This is a remote position; however, candidates must be located in the same country, city, or region where the job is posted. The successful candidate must be available to attend a local office, meeting, training session, or company event if requested.

Please only apply if you are based in the location listed on this job posting. Remote does not mean the position is open worldwide.

The Opportunity

The Rothenbury Group is seeking an experienced Senior Bookkeeper to maintain reliable financial records across a portfolio of Canadian businesses.

This position will support multiple companies and legal entities with different operating activities, bank accounts, departments, transactions, and reporting requirements. The person hired will be responsible for reconciliations, general-ledger accuracy, GST/HST accounting, payroll entries, intercompany activity, month-end support, financial reporting, and year-end preparation.

We are looking for someone who takes responsibility for the overall condition of the books. When accounts do not reconcile, transactions are assigned to the wrong entity, or historical balances lack support, you will be expected to investigate the issue and correct it properly.

This is a senior individual-contributor position. It is not intended for someone whose experience is primarily limited to entering transactions, categorizing bank-feed activity, or processing invoices.

Recruitment Process

Applications are reviewed based on Canadian bookkeeping experience, education, accounting-system knowledge, multi-company exposure, and the level of responsibility held in previous positions.

Candidates selected for screening will receive an email within one to two business days of applying with a link to complete a pre-recorded video interview.

The interview will evaluate your full-cycle bookkeeping experience, reconciliation skills, GST/HST knowledge, payroll accounting, intercompany experience, QuickBooks Online proficiency, month-end judgment, and ability to maintain accurate records independently.

Candidates who demonstrate the required level of experience may be invited to a live interview.

Core Responsibilities

Maintain complete and accurate accounting records across multiple companies and legal entities
Record deposits, withdrawals, payments, transfers, refunds, credits, recurring entries, and adjustments
Assign transactions to the correct company, general-ledger account, department, cost centre, tax code, and reporting period
Complete monthly bank and credit-card reconciliations
Investigate missing transactions, duplicate entries, stale reconciling items, and unusual account activity
Review general-ledger and balance-sheet accounts for incorrect coding, unsupported balances, and inconsistencies
Prepare approved accruals, prepaid-expense entries, depreciation, recurring entries, and adjusting journal entries
Maintain prepaid-expense, fixed-asset, payroll, tax, intercompany, and balance-sheet schedules
Record and reconcile shared expenses, reimbursements, transfers, and due-to/due-from balances between related companies
Confirm that intercompany balances agree across all affected entities
Apply appropriate GST/HST treatment to revenue and expenses
Reconcile GST/HST collected, paid, recoverable, and payable amounts
Prepare supporting schedules for GST/HST return review
Record payroll expenses, deductions, employer costs, vacation pay, remittances, and payroll liabilities
Reconcile payroll reports, clearing accounts, and government-remittance balances to the general ledger
Reconcile accounts payable and accounts receivable subledgers to their control accounts
Investigate differences between aging reports and general-ledger balances
Support monthly close and confirm that transactions are recorded in the correct period
Prepare profit-and-loss statements, balance sheets, cash summaries, and other internal financial reports
Review financial results for unusual fluctuations, negative balances, unexplained items, or figures that do not appear reasonable
Maintain complete accounting documentation, reconciliation files, journal-entry support, and year-end working papers
Respond to questions from management, internal departments, and external accounting professionals
Identify recurring bookkeeping issues and recommend improvements to processes, controls, and documentation

Education and Professional Requirements

Bachelor’s degree or diploma in Accounting, Finance, Business Administration with an accounting concentration, or a closely related field
Minimum 5 years of full-cycle bookkeeping or accounting experience
Candidates with 5–8+ years of directly relevant experience are strongly preferred
Previous Canadian bookkeeping experience is required
Strong understanding of Canadian bookkeeping and accounting practices
Practical GST/HST coding, reconciliation, and return-support experience
Strong bank and credit-card reconciliation experience
Experience supporting month-end and year-end close
Experience preparing accruals, prepaid-expense entries, depreciation, recurring entries, and journal entries
Payroll bookkeeping and payroll-liability reconciliation experience
Knowledge of CPP, EI, income-tax deductions, vacation pay, employer costs, and government remittances
Accounts payable and accounts receivable accounting experience
Strong multi-company and intercompany bookkeeping experience
Experience reconciling general-ledger and balance-sheet accounts
Experience preparing internal financial reports and year-end working papers
Advanced QuickBooks Online proficiency
Strong Microsoft Excel or Google Sheets capability
Strong written and verbal communication
Ability to communicate effectively with operating teams, senior management, and external accountants
Ability to manage recurring deadlines with limited supervision
Ability to work full-time from the Vaughan office

Experience in real estate, property management, technology, staffing, maintenance, professional services, financial services, construction, or another multi-company environment is considered beneficial.

Additional Experience We Value

Cleaning up incomplete, inconsistent, or poorly maintained books
Supporting several related businesses with shared costs and intercompany transactions
Reviewing work completed by AP, AR, payroll, or junior bookkeeping employees
Improving month-end close procedures
Building reconciliation schedules and accounting documentation
Preparing records for year-end review, audit, or tax work
Working directly with external accountants
Identifying and correcting historical accounting errors

Who Will Succeed in This Position

You are methodical, dependable, and comfortable being accountable for financial records that affect several businesses.

You understand that bookkeeping is not complete when transactions have simply been posted. Accounts must reconcile, balances must be supported, transactions must be assigned to the correct entity and period, and unusual results must be investigated.

You can manage multiple sets of books without combining records or allowing intercompany differences to remain unresolved.

You also understand your authority limits. You know when a correction can be completed through an established process and when a material, unusual, or unsupported matter requires management or finance-lead review.

Performance Expectations

The Successful Candidate Will Be Expected To

Maintain accurate, current, and well-supported accounting records
Complete bank and credit-card reconciliations within established timelines
Keep general-ledger and balance-sheet accounts clean
Maintain accurate GST/HST balances and supporting schedules
Reconcile payroll liabilities and remittances
Ensure intercompany balances agree across related businesses
Reconcile AP and AR subledgers to the general ledger
Record accruals, prepaids, depreciation, and recurring entries correctly
Complete month-end schedules accurately and on time
Produce dependable internal financial reports
Identify balances or financial results that appear incorrect or unreasonable
Maintain organized documentation for management and external review
Resolve accounting discrepancies rather than carrying them forward
Keep the books prepared for year-end accounting and tax work

Financial Authority

The Senior Bookkeeper may prepare reconciliations, schedules, journal entries, accounting corrections, payment records, tax-support schedules, and financial reports within approved procedures.

Management Or Finance-lead Approval Is Required Before

Releasing company funds
Changing compensation or payroll instructions
Writing off balances
Approving material refunds or settlements
Filing tax returns without delegated authority
Changing accounting policies or established treatments
Reopening closed periods
Posting significant, unusual, or unsupported journal entries outside the approved process

Compensation

The annual compensation range for this position is:

C$65,000–C$80,000

Final compensation will depend on the candidate’s Canadian bookkeeping experience, multi-company and intercompany background, reconciliation ability, GST/HST and payroll knowledge, month-end and year-end capability, QuickBooks Online proficiency, and ability to independently maintain accurate and review-ready financial records.

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More about this job

Responsibilities

Maintain accurate, supported accounting records across multiple companies, including reconciliations, general-ledger and intercompany activity, GST/HST, payroll, and accounts payable and receivable. Support month-end and year-end close, prepare schedules and internal financial reports, investigate discrepancies, and maintain organized documentation.

Requirements

Requires a bachelor’s degree or diploma in accounting, finance, business administration with an accounting concentration, or a related field, plus at least five years of full-cycle bookkeeping or accounting experience and Canadian bookkeeping experience. Candidates should have advanced QuickBooks Online skills and practical experience with multi-company bookkeeping, GST/HST, payroll, reconciliations, month-end and year-end close, and financial reporting.

Skills

Full-Cycle Bookkeeping
QuickBooks Online
Bank Reconciliation
Credit-Card Reconciliation
General-Ledger Accounting
GST/HST Accounting
Payroll Accounting
Intercompany Accounting
Month-End Close
Year-End Preparation
Accounts Payable
Accounts Receivable
Financial Reporting
Journal Entries
Microsoft Excel
Balance-Sheet Reconciliation

Visa sponsorship

Not detected in the job text

Keywords

QuickBooks Online
Microsoft Excel
Google Sheets
Full-Cycle Bookkeeping
Canadian Accounting Practices
General Ledger
Bank Reconciliation
Credit-Card Reconciliation
GST/HST
Payroll Accounting
CPP
Employment Insurance
Income-Tax Deductions
Vacation Pay
Government Remittances
Intercompany Transactions
Accounts Payable
Accounts Receivable
Month-End Close
Year-End Preparation
Accruals
Prepaid Expenses
Depreciation
Journal Entries
Balance-Sheet Reconciliation
Financial Reporting
Fixed Assets
Internal Controls
Year-End Working Papers
Multi-Company Accounting

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