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Senior Bookkeeper
Facilities Services, Financial Services, Professional and Business Services, Property Management, Real Estate, Residential Real Estate
Type Full-Time
Location(s) Newmarket, Ontario, Canada
Compensation CAD $65,000 - CAD $80,000 Annually
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Description
- Full-Time
- Newmarket, Ontario, Canada
- Hybrid
Important Location Requirement:
This is a remote position; however, candidates must be located in the same country, city, or region where the job is posted. The successful candidate must be available to attend a local office, meeting, training session, or company event if requested.
Please only apply if you are based in the location listed on this job posting. Remote does not mean the position is open worldwide.
The Opportunity
The Rothenbury Group is seeking an experienced Senior Bookkeeper to maintain reliable financial records across a portfolio of Canadian businesses.
This position will support multiple companies and legal entities with different operating activities, bank accounts, departments, transactions, and reporting requirements. The person hired will be responsible for reconciliations, general-ledger accuracy, GST/HST accounting, payroll entries, intercompany activity, month-end support, financial reporting, and year-end preparation.
We are looking for someone who takes responsibility for the overall condition of the books. When accounts do not reconcile, transactions are assigned to the wrong entity, or historical balances lack support, you will be expected to investigate the issue and correct it properly.
This is a senior individual-contributor position. It is not intended for someone whose experience is primarily limited to entering transactions, categorizing bank-feed activity, or processing invoices.
Recruitment Process
Applications are reviewed based on Canadian bookkeeping experience, education, accounting-system knowledge, multi-company exposure, and the level of responsibility held in previous positions.
Candidates selected for screening will receive an email within one to two business days of applying with a link to complete a pre-recorded video interview.
The interview will evaluate your full-cycle bookkeeping experience, reconciliation skills, GST/HST knowledge, payroll accounting, intercompany experience, QuickBooks Online proficiency, month-end judgment, and ability to maintain accurate records independently.
Candidates who demonstrate the required level of experience may be invited to a live interview.
Core Responsibilities
- Maintain complete and accurate accounting records across multiple companies and legal entities
- Record deposits, withdrawals, payments, transfers, refunds, credits, recurring entries, and adjustments
- Assign transactions to the correct company, general-ledger account, department, cost centre, tax code, and reporting period
- Complete monthly bank and credit-card reconciliations
- Investigate missing transactions, duplicate entries, stale reconciling items, and unusual account activity
- Review general-ledger and balance-sheet accounts for incorrect coding, unsupported balances, and inconsistencies
- Prepare approved accruals, prepaid-expense entries, depreciation, recurring entries, and adjusting journal entries
- Maintain prepaid-expense, fixed-asset, payroll, tax, intercompany, and balance-sheet schedules
- Record and reconcile shared expenses, reimbursements, transfers, and due-to/due-from balances between related companies
- Confirm that intercompany balances agree across all affected entities
- Apply appropriate GST/HST treatment to revenue and expenses
- Reconcile GST/HST collected, paid, recoverable, and payable amounts
- Prepare supporting schedules for GST/HST return review
- Record payroll expenses, deductions, employer costs, vacation pay, remittances, and payroll liabilities
- Reconcile payroll reports, clearing accounts, and government-remittance balances to the general ledger
- Reconcile accounts payable and accounts receivable subledgers to their control accounts
- Investigate differences between aging reports and general-ledger balances
- Support monthly close and confirm that transactions are recorded in the correct period
- Prepare profit-and-loss statements, balance sheets, cash summaries, and other internal financial reports
- Review financial results for unusual fluctuations, negative balances, unexplained items, or figures that do not appear reasonable
- Maintain complete accounting documentation, reconciliation files, journal-entry support, and year-end working papers
- Respond to questions from management, internal departments, and external accounting professionals
- Identify recurring bookkeeping issues and recommend improvements to processes, controls, and documentation
Education and Professional Requirements
- Bachelor’s degree or diploma in Accounting, Finance, Business Administration with an accounting concentration, or a closely related field
- Minimum 5 years of full-cycle bookkeeping or accounting experience
- Candidates with 5–8+ years of directly relevant experience are strongly preferred
- Previous Canadian bookkeeping experience is required
- Strong understanding of Canadian bookkeeping and accounting practices
- Practical GST/HST coding, reconciliation, and return-support experience
- Strong bank and credit-card reconciliation experience
- Experience supporting month-end and year-end close
- Experience preparing accruals, prepaid-expense entries, depreciation, recurring entries, and journal entries
- Payroll bookkeeping and payroll-liability reconciliation experience
- Knowledge of CPP, EI, income-tax deductions, vacation pay, employer costs, and government remittances
- Accounts payable and accounts receivable accounting experience
- Strong multi-company and intercompany bookkeeping experience
- Experience reconciling general-ledger and balance-sheet accounts
- Experience preparing internal financial reports and year-end working papers
- Advanced QuickBooks Online proficiency
- Strong Microsoft Excel or Google Sheets capability
- Strong written and verbal communication
- Ability to communicate effectively with operating teams, senior management, and external accountants
- Ability to manage recurring deadlines with limited supervision
- Ability to work full-time from the Vaughan office
Experience in real estate, property management, technology, staffing, maintenance, professional services, financial services, construction, or another multi-company environment is considered beneficial.
Additional Experience We Value
- Cleaning up incomplete, inconsistent, or poorly maintained books
- Supporting several related businesses with shared costs and intercompany transactions
- Reviewing work completed by AP, AR, payroll, or junior bookkeeping employees
- Improving month-end close procedures
- Building reconciliation schedules and accounting documentation
- Preparing records for year-end review, audit, or tax work
- Working directly with external accountants
- Identifying and correcting historical accounting errors
Who Will Succeed in This Position
You are methodical, dependable, and comfortable being accountable for financial records that affect several businesses.
You understand that bookkeeping is not complete when transactions have simply been posted. Accounts must reconcile, balances must be supported, transactions must be assigned to the correct entity and period, and unusual results must be investigated.
You can manage multiple sets of books without combining records or allowing intercompany differences to remain unresolved.
You also understand your authority limits. You know when a correction can be completed through an established process and when a material, unusual, or unsupported matter requires management or finance-lead review.
Performance Expectations
The Successful Candidate Will Be Expected To
- Maintain accurate, current, and well-supported accounting records
- Complete bank and credit-card reconciliations within established timelines
- Keep general-ledger and balance-sheet accounts clean
- Maintain accurate GST/HST balances and supporting schedules
- Reconcile payroll liabilities and remittances
- Ensure intercompany balances agree across related businesses
- Reconcile AP and AR subledgers to the general ledger
- Record accruals, prepaids, depreciation, and recurring entries correctly
- Complete month-end schedules accurately and on time
- Produce dependable internal financial reports
- Identify balances or financial results that appear incorrect or unreasonable
- Maintain organized documentation for management and external review
- Resolve accounting discrepancies rather than carrying them forward
- Keep the books prepared for year-end accounting and tax work
Financial Authority
The Senior Bookkeeper may prepare reconciliations, schedules, journal entries, accounting corrections, payment records, tax-support schedules, and financial reports within approved procedures.
Management Or Finance-lead Approval Is Required Before
- Releasing company funds
- Changing compensation or payroll instructions
- Writing off balances
- Approving material refunds or settlements
- Filing tax returns without delegated authority
- Changing accounting policies or established treatments
- Reopening closed periods
- Posting significant, unusual, or unsupported journal entries outside the approved process
Compensation
The annual compensation range for this position is:
C$65,000–C$80,000
Final compensation will depend on the candidate’s Canadian bookkeeping experience, multi-company and intercompany background, reconciliation ability, GST/HST and payroll knowledge, month-end and year-end capability, QuickBooks Online proficiency, and ability to independently maintain accurate and review-ready financial records.
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