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Added 2 hours ago
UO
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VC
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Royal Ontario Museum

Coordinator, Events Sales Business Operations

Toronto, ON, M5V 2C6, Canada

$70,263 to $80,300 CAD / year · Full-time

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Job details

Pay: $70,263 to $80,300 CAD / year
Job type: Full-time
Apply by: Jan 18, 2027
Posting language: English
Posted: Oct 20, 2026

Original job description

WHO WE ARE

Opened in 1914 and welcoming over 1.3 million visitors annually, the Royal Ontario Museum (ROM) is Canada's most-visited museum, ranking among the top 10 cultural institutions in North America. At ROM, we are dedicated to building and sharing global collections, sharing knowledge, inspiring learning, and fostering community engagement. As a globally recognized field research institute, ROM houses an impressive collection of over 18 million artworks, cultural objects, and natural history specimens, showcased in over 40 galleries and exhibition spaces. We are committed to creating a space where art, culture, and nature intersect, connecting people and communities to the past, present and shared future.

As we continue to work toward our goals to transform and evolve as one of the world’s foremost 21st-century museums, we seek passionate and dynamic team members who embody our mission and values.

WHO WE NEED

We are seeking a highly organized and detail-oriented Coordinator, Events Sales Business Operations to support the administrative and business operations behind ROM’s event sales portfolio.

Working closely with the Assistant Vice President, Event Sales, Special Event Coordinators, and internal partners, you will coordinate event sales administration from client information and estimates through invoicing, revenue reconciliation, reporting, and procurement. As a key operator of ROM’s Delphi and Delphi Diagrams platforms, you will help maintain accurate event and client information and troubleshoot system issues to keep operations moving smoothly.

You will also support business reporting, digital event sales content, and select event coordination. This role is ideal for an experienced hospitality sales or business operations professional who combines strong systems knowledge, financial acumen, client service, and exceptional attention to detail.

HOW YOU WILL MAKE AN IMPACT

Coordinate event sales administration, including client information, estimates, invoicing, and other business activities supporting internal and external events
Reconcile daily event revenue, coordinate deposits with Finance, and maintain accurate financial and sales records
Serve as a key operator of Delphi and Delphi Diagrams, maintaining accurate system information and troubleshooting operational issues
Prepare and maintain budgets, projections, business reports, and trend information to support Event Sales leadership and strategic decision-making
Coordinate meetings and select special events for internal stakeholders and external clients, helping ensure seamless execution and a positive client experience
Manage event sales content and promotional materials across ROM’s website, social media, and other digital channels, ensuring information and imagery remain accurate and current
Coordinate procurement of products, supplies, and other resources required to support event sales and operations
Collaborate with Event Sales, Finance, and other ROM teams to maintain efficient processes, accurate information, and responsive service

WHAT YOU BRING

University degree in Business, preferably with a specialization in hospitality management, or a culture-related field, or an equivalent combination of education and relevant experience
Minimum five (5) years of experience in a fast-paced business administration role within hospitality sales or a related environment, including at least two (2) years of supervisory experience
Demonstrated proficiency with Delphi and CRM systems, including experience maintaining client and event information and supporting system-based workflows
Experience with invoicing, accounts payable and receivable, revenue reconciliation, budget oversight, and business reporting
Intermediate to advanced proficiency with Microsoft Office, Delphi, and Delphi Diagrams; familiarity with Dayforce, social media platforms, or other relevant business applications is an asset
Excellent organizational, project management, and multitasking skills, with exceptional accuracy and attention to detail
Strong written and verbal business communication and client service skills, with the ability to work effectively and diplomatically with diverse internal and external stakeholders
Familiarity with regulations and licensing requirements relevant to hospitality and events, such as AGCO, Entandem, and public health requirements, is an asset
Ability to work independently and collaboratively in a fast-paced environment while managing competing priorities and deadlines
Availability to work additional hours, including evenings and weekends, when required to support events and business needs
French-language proficiency is an asset

WHAT WE OFFER

Comprehensive benefits coverage: For permanent and full-time contract positions (conditions apply), enjoy paid benefits for individuals and families, a health spending account, and an Employee Assistance Program.
Worry-free retirement savings: With our pension plan, you benefit from an employer-matched Defined Benefit contribution plan, which provides predictable lifetime retirement income, survivor benefits, and early retirement options without the stress of investment decisions.
Support for new parents: Enjoy a parental leave top-up to 95 percent of your salary for 17 weeks, helping you balance work and family life.
Perks: Free ROM membership for permanent full-time and part-time staff, plus discounts to over 200 attractions through Attractions Ontario.
And more!

SALARY & TERMS OF EMPLOYMENT

START DATE: December 2026
OPEN DATE: October 19, 2026
CLOSE DATE: Open until filled
STATUS: Full-time, permanent
EMPLOYEE GROUP: OPSEU Local 543
SALARY: $70,263 - $80,300 CAD
SCHEDULE: 35 hours weekly
PROBATIONARY PERIOD: Six (6) months
LOCATION (on-site): Toronto, ON
POSTING TYPE: This posting is for an existing vacancy.

WHAT TO EXPECT IN OUR INTERVIEW PROCESS

Initial conversation: Apply online. Selected individuals will be invited to complete a pre-recorded video questionnaire to tell us more about your interest in ROM.
First interview: A 1-hour in-person or virtual interview with the Hiring Manager and a member of the HR team. This in-depth interview will focus on your skills and how they align with the team's and ROM's needs.

The above-listed process may change or vary based on the nature and scope of the position.

**All virtual conversations and interviews will be conducted via Microsoft Teams and may be recorded.**

WHY PEOPLE CHOOSE ROM

Cultural engagement: Daily interactions with Toronto's diverse culture and international visitors offer insights into social and cultural trends. We champion inclusive community programs and connections through diverse experiences.
Continuous learning: At ROM, expertise and continuous skill development are paramount. Our culture of curiosity and open-mindedness fosters growth beyond traditional career paths.
Passion & fulfillment: Our work in preserving and curating cultural narratives brings deep satisfaction. We are passionate about the arts, global history, cultural diversity, and leveraging digital technologies to enhance accessibility.
Team & culture: ROM promotes a positive workplace with collaborative, supportive teams that encourage creativity and innovation. We value new ideas and collective problem-solving.
Academic collaboration: We are committed to education, partnering with universities and providing student resources, underscoring our dedication to research and accessibility.

If you’re excited about this role, even if your experience differs from the specific requirements, we encourage you to apply. We’re keen to meet candidates who can contribute their talents to our goals, and will consider an equivalent combination of knowledge, skills, education, and experience.

COMMITMENT TO DIVERSITY, EQUITY, INCLUSION, & ACCESSIBILITY
At ROM, we embrace diversity in our exhibits, communities, and teams. We encourage applications from racialized persons, Indigenous Peoples, persons with disabilities, 2SLGBTQI+ individuals, and those who can further diversify our ideas. We are committed to equitable employment opportunities and a workplace free from discrimination and harassment.

We welcome and accommodate candidates with disabilities throughout the selection process. Please contact us at careers@rom.on.ca for assistance.

ADDITIONAL INFORMATION

ROM does not require “Canadian experience.” International applicants with equivalent experience are encouraged to apply.
ROM uses technology-assisted tools (including JazzHR TalentFit) to support the review and screening of applications. All hiring decisions are made by human reviewers.
This posting is for an existing vacancy.

APPLY NOW

Only candidates selected for an interview will be contacted. Please note that all candidates receiving a verbal job offer will be subject to a background check. This includes a criminal background check and verification of professional references, and, other checks depending on the role.

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More about this job

Responsibilities

The Coordinator will manage event sales administration, including invoicing, revenue reconciliation, and procurement while maintaining accurate client and event data in the Delphi system. They will also support business reporting, budget oversight, and coordinate internal meetings and promotional content across digital channels.

Requirements

Candidates must possess a university degree in Business or a related field and at least five years of experience in hospitality sales or business administration. Proficiency in Delphi, CRM systems, and financial reporting is required, along with strong organizational and communication skills.

Skills

Event sales administration
Business operations
Financial reconciliation
Delphi
Delphi Diagrams
Budgeting
Project management
Client service
Invoicing
Accounts payable
Accounts receivable
Data reporting
Procurement
Microsoft Office
Hospitality management
Communication

Benefits

Health spending account
Employee assistance program
Pension plan
Survivor benefits
Parental leave top-up
Free ROM membership
Discounts to attractions

Visa sponsorship

Not detected in the job text

Keywords

Event Sales
Business Operations
Delphi
Delphi Diagrams
Hospitality
Revenue Reconciliation
Invoicing
Procurement
Budgeting
CRM
Microsoft Office
Dayforce
Project Management
Client Service
Accounts Payable
Accounts Receivable
Financial Reporting
Event Coordination
Digital Content
Administration

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