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Added 3 mins ago
Health Care Aide (2026-1189)
Carewest Innovative Healthcare
Calgary, AB
Reporting directly to the Director of Care, the Health Care Aide (HCA) is a regulated member of the interprofessional health care team who provides ongoing client care. The HCA observes,…
Added 3 mins ago
Director, Non-Financial Risk, Canadian Banking
Scotiabank
Toronto, ON
…Bank's Operational Risk Management Framework and Compliance Risk Program, including risk and control self-assessments, key risk indicators, risk appetite activities, operational risk events…
Added 3 mins ago
BH
Director, Strategy, Process Improvement and Project Management Office
Bruyère Health
Ottawa, ON
- Full-time
Mental health support through our Employee and Family Assistance Program
Added 3 mins ago
IM
Manager, Employee Experience
Investment Management Corporation of Ontario (IMCO)
Toronto, ON
- Full-time
Reporting to the Director, Talent, Engagement and Inclusion, the Manager, Employee Experience evolves IMCO’s established employee engagement and listening capability into a broader…
Added 3 mins ago
SS
Registered Nurse Permanent Part-Time Evenings Charge Nurse
Sienna Senior Living
Stouffville, ON
- Part-time
Reporting to the Director of Care, the Registered Nurse will play a crucial role in providing high-quality resident care and ensuring the well-being of the residents.
Added 10 mins ago
E
Resident Program Aide
Extendicare
Winnipeg, MB · LTC - Vista Park Lodge (Nova Vista Dr.)
- Part-time
residents, in collaboration with the Recreation Manager & Executive Director;
Added 10 mins ago
E
Dietary Aide (Part time) - Arbour Heights
Extendicare
Calgary, AB · Arbour Heights
- Part-time
Reporting to the Director of Culinary Services/the Dietary Manager, the Dietary Aide provides support to the set up, preparation, serving and clean up associated with all meal services in…
Added 10 mins ago
Solutions Architect (Data, Automation & Platforms)
The Canada Life Assurance Company
Toronto, ON
Enterprise Automation Technology is hiring a Solutions Architect within the Data, Automation & Platforms team, reporting to the Director of Technology Solutions.
Added 14 mins ago
LH
Job Title Property Manager
Lookout Housing + Health Society
Vancouver, BC
- Full-time
…Manager and the Maintenance Manager and reports to the Associate Director to maintain, review, and update the Capital Plan, and to assist with development of new sites and facilities. The…
Added 31 mins ago
V
Product Owner – Embedded Systems & Connected Products (IoT)
Vosker
Montreal, QC
- Full-time
Free 24/7 access to online healthcare professionals and an Employee Assistance Program (EAP)
Added 31 mins ago
DC
Senior Manager, Global Pharma & Biopharma Market
Danaher Corporation
Concord, ON · CAN - Concord - AB Sciex LP
- Full-time
This position reports to the Senior Director, Pharma & Biopharma Unit, is part of the Pharma & Biopharma Unit team, and is an on-site role.
Added 47 mins ago
CS
Full Time Recreation Aide
Cogir Senior Living
Newmarket, ON · The Renoir
- Full-time
Assist in the planning, organization and implementation of meaningful programs for the residents, in collaboration with the Active Living Manager & Executive Director;
Added 48 mins ago
Marketing & Communications Lead ID #1656
YMCA of Simcoe/Muskoka
Barrie, ON
…marketing and communications function. Working closely with the Director of Marketing & Communications and internal teams, this role translates organizational priorities and marketing…
Added 48 mins ago
Manager, Records & Privacy Compliance
Southwestern Public Health
St. Thomas, ON · Woodstock, ON
Reporting to the Director, Corporate Services & Human Resources, the successful candidate will work with leaders across the organization to explore and create new and innovative processes…
Added 48 mins ago
ORT - Orientation Roundtable Director (s)
Alma Mater Society of Queen's University Inc.
Kingston, ON
…each faculty society. The ORT Executive consists of the ORT Director, the ORT Assistant Director, and 4 Leads (Logistics, Systems and Support, Media and Sponsorship, and Social Impact). ORT…
Added 49 mins ago
NS
Psychologist PhD - Personality Disorder Program - Mental Health & Addictions
Nova Scotia Health Authority
Dartmouth, NS
- Internship
Reporting to the Health Services Manager, Specialty Services and the Clinical Director, the Psychologist will be a part of an interdisciplinary team providing specialized assessment and…
Added 49 mins ago
PM
Director Clinical Operations
Pharma Medica Research Inc.
Toronto, ON
- $100,000 to $120,000 CAD / year
- Full-time
We are currently searching for a Director, Clinical Operations to join our Toronto Team! The Director, Clinic Operation plans, organizes and oversees the activities of Pharma Medica…
Added 51 mins ago
EB
Senior Manager Credit Risk
EQ Bank | Canada's Challenger Bank
Toronto, ON
- Full-time
The Senior Manager, Credit Risk, reports to the Director, Credit Risk Management, and supports the Director, Credit Risk Management, and other Senior Management with respect to the…
Added 57 mins ago
KL
Clinical Director of Care - Full-Time
Kindera Living
Toronto, ON
- Full-time
The Director of Care (DOC) reports to the Executive Director and is responsible for providing direction to the nursing team in regards to the overall day-to-day delivery of health care…
Added 57 mins ago
KL
Registered Practical Nurse - Part-Time (Days)
Kindera Living
Toronto, ON
- Part-time
The Registered Practical Nurse (RPN) reports to the Director of Care and is expected to coordinate and oversee all aspects of resident focused delivery of care. A Registered Practical Nurse…
Added 57 mins ago
KL
Registered Practical Nurse - Full- Time (Evenings)
Kindera Living
Toronto, ON
- Full-time
The Registered Practical Nurse (RPN) reports to the Director of Care and is expected to coordinate and oversee all aspects of resident focused delivery of care. A Registered Practical Nurse…
Added 57 mins ago
WP
Director of Care - Full-Time
Wellington Park Care Centre
Burlington, ON
- Full-time
The Director of Care (DOC) reports to the Executive Director and is responsible for providing direction to the nursing team in regards to the overall day-to-day delivery of health care…
Added 1 hour ago
SS
Personal Support Worker | Temporary Part Time| Evenings
Sienna Senior Living
Ingersoll, ON
- Part-time
Reporting to an Associate Director of Care, the Personal Support Worker is a critical role within our communities as it impacts the lives of residents.
Added 1 hour ago
H
Nurse B - Clinician
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
…Management/Heart Health team as well as the Provincial Medical Director. This position will work closely with the team to provide patient assessment, management and evaluation of TAVI…
Added 1 hour ago
Solutions Architect
The Canada Life Assurance Company
London, ON · Toronto, ON
Workplace Solutions Technology, within Applications Delivery, is hiring a Solutions Architect, reporting to the Director of Technology Solutions.

Closed listing

Royal Victoria Regional Health Centre

Admin Profess

Barrie, ON, Canada

Full-time

This opening has closed.

The original listing is kept below for reference.

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About employer

Job details

Job type: Full-time
Closing date: Oct 14, 2026
Posting language: English
Posted: Sep 14, 2026

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Original job description

Archived listing. The details below describe a past opening.

Job Summary & Requirements

Job Summary & Requirements

Reporting to the Operations Director, Emergency, Critical Care & Trauma, the Administrative Professional provides confidential administrative and operational support to the Managers and Supervisors/Coordinator within the Emergency Department, Intensive Care Unit (ICU), and Trauma Program.

The Administrative Professional is responsible for a broad range of administrative functions including report preparation, meeting and event coordination, minute taking, hiring and onboarding administration, ordering and invoice processing, staff recognition initiatives, committee support, and the preparation of presentations and documentation for internal, regional, and provincial audiences. The role also supports departmental communications, operational activities, quality initiatives, and program projects while serving as a key liaison between leaders, staff, and external partners.

This position works closely with leadership teams across Emergency, Intensive Care, and Trauma, collaborating with physicians, managers, supervisors, coordinators, data analysts, and administrative colleagues to support the efficient day-to-day operations of these programs.

Education:

Completion of a two-year College diploma in Office Administration, Executive Office Administration, Business Administration, or a related field required.
Completion of a medical terminology course or demonstrated knowledge of medical terminology is considered an asset.

Experience:

Minimum three (3) years of progressive administrative experience supporting leaders in a complex environment, preferably within a healthcare setting.
Experience coordinating multiple calendars, meetings, and competing priorities for managers and/or supervisors.
Experience supporting hiring and onboarding processes, committee administration, event coordination, and operational activities.
Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, CoPilot, and Visio.
Experience using Microsoft Teams, SharePoint, Forms, OneNote, and other Microsoft 365 collaborat ion tools is considered an asset.
Experience preparing professional reports, presentations, meeting materials, and minutes.

Responsibilities:

Provide administrative support to the Managers and Supervisors/Coordinators within the Intensive Care Unit (ICU), Emergency Department (ED), and Trauma Program.
Coordinate internal and external meetings, calendars, and correspondence, while managing scheduling conflicts, meeting logistics, and related administrative requirements.
Facilitate the timely completion, approval, and submission of Ministry reporting requirements, program deliverables, and other departmental documentation.
Review, proofread, and format documentation for manager and supervisor review and approval.
Prepare e-requisitions, payment requisitions, invoices, and other financial documentation with a high degree of accuracy.
Prepare and distribute agendas, meeting packages, and supporting documentation; attend meetings, record minutes, track action items, and monitor follow-up activities.
Coordinate and support employee recognition activities, team events, educational sessions, and department initiatives.
Maintain flexibility and responsiveness to changing priorities and urgent operational needs.
Maintain accurate files, records, databases, and departmental documentation.
Facilitate departmental communications, including distribution of information, communication materials, and recognition initiatives.
Coordinate hiring and onboarding activities, including interview scheduling, completion of required documentation, orientation scheduling, and related administrative processes.
Support departmental moves, operational changes, and change management initiatives as required.
Coordinate and support Trauma Program injury prevention activities, including initiatives such as the P.A.R.T.Y. Program, Stop the Bleed, and other community-facing events.
Complete departmental supply ordering and inventory-related activities while processing invoices, billings, and payments with attention to detail.
Support quality improvement initiatives, accreditation activities, committee work, and operational projects through coordination, documentation, and follow-up.
Collaborate with the Administrative Professional - Director, to ensure seamless administrative coverage and support across the Emergency, Critical Care, and Trauma portfolio.

Competencies:

Demonstrated commitment to maintaining strict confidentiality
Superior multi-tasking, analytical and problem-solving skills
Strong organizational, prioritization and time management skills with the ability to prioritize multiple, often conflicting demands.
Adaptable to changes and able to work flexible hours in a fast-paced work environment
High level of professionalism, initiative and creativity
Demonstrated commitment to collaboration, professionalism, customer service, and fostering positive working relationships.
Skilled in the ability to take and transcribe meeting minutes, ensuring clear, concise, and timely documentation of key discussions and action items
Proficient in performing office administrative tasks with a high degree of independence and sound judgment, ensuring efficient operations and adherence to organizational procedures.
Excellent interpersonal and communication skills to effectively communicate with all staff at all levels
Proven commitment to accuracy with strong attention to detail in all aspects of work.
Demonstrated ability to prioritize tasks and perform effectively in a fast paced, high-demand environment.
Demonstrated ability to work independently and collaboratively as part of a team.
Demonstration of commitment to ongoing learning.
Demonstrated ability to anticipate needs, identify issues, and proactively implement solutions.
Strong project coordination skills with the ability to manage multiple priorities, competing deadlines, and changing operational requirements.
Ability to exercise sound judgment, discretion, and decision-making when handling confidential or sensitive information.
Strong attention to detail and commitment to accuracy in all aspects of work.
Demonstrated ability to build effective working relationships with managers, supervisors, physicians, staff, and external collaborators with a high degree of professionalism, discretion, and customer service.

About employer

More about this job

Responsibilities

Provides confidential administrative and operational support to leadership within the Emergency, ICU, and Trauma programs. Key duties include managing calendars, preparing reports, coordinating meetings, and facilitating hiring and onboarding processes.

Requirements

Requires a two-year college diploma in Office or Business Administration and at least three years of progressive administrative experience in a complex environment. Proficiency in Microsoft 365 and experience supporting multiple managers are essential.

Skills

Administrative Support
Calendar Management
Meeting Coordination
Minute Taking
Onboarding Administration
Invoice Processing
Microsoft Office Suite
Report Preparation
Medical Terminology
Project Coordination
Confidentiality
Time Management
Interpersonal Communication
Financial Documentation
Event Planning
Stakeholder Liaison

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
CoPilot
Visio
Microsoft Teams
SharePoint
Microsoft Forms
OneNote
Medical Terminology
Healthcare Administration
Emergency Department
Intensive Care Unit
Trauma Program
Ministry Reporting
E-requisitions
Change Management
Quality Improvement
Accreditation
Injury Prevention
P.A.R.T.Y. Program
Stop the Bleed
Office Administration
Business Administration
Executive Support
Hospital Operations
Confidentiality
Project Coordination
Administrative Professional

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