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Added 5 days ago
Specialist, Talent Management
Payments Canada
Ottawa, ON · Toronto, ON
Reporting to the Director, the Specialist, Talent Management supports Payments Canada’s talent strategy by providing foundational analytical, programmatic and change management tracking to…
Added 5 days ago
CA
Ingersoll ONroute - Part-Time and Full-Time Crew Member - Tim Hortons
Careers at ONroute
Ingersoll, ON · London, ON
- Full-time
- Part-time
…retail as a cashier, barista, food prep, customer service/sales associate or team member is always great, the most important thing is who you…
Added 5 days ago
CA
Ingersoll ONroute - Part-Time Overnight - Crew Member - Tim Hortons
Careers at ONroute
Ingersoll, ON · London, ON
- Part-time
…retail as a cashier, barista, food prep, customer service/sales associate or team member is always great, the most important thing is who you…
Added 5 days ago
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Client Engagement Associate
CIBC
Ladysmith, BC
- Part-time
…clients with their everyday banking needs. As a Client Engagement Associate, you'll be the first line of support - answering questions, assisting with transactions, guiding clients through…
Added 5 days ago
RO
L.R. Wilson Curator of Canadian Art & Culture
Royal Ontario Museum
Toronto, ON
- $78,047 to $166,647 CAD / year
- Full-time
…in developing a bold, inclusive, and nationally significant program of collections-based research, exhibitions, acquisitions, and public engagement. They will bring critical and…
Added 5 days ago
EP
Part-Time Return-It Associate
Encorp Pacific Canada
Vancouver, BC
- Part-time
…not-for-profit, product stewardship agency with beverage container management as its core business. Its mandate is to develop, manage and improve systems for the responsible collection and…
Added 5 days ago
LV
SALES ASSOCIATE-EN
La Vie En Rose
Rosemère, QC
- Part-time
Performance bonuses (in-store sales or management position)
Added 5 days ago
OH
Clinical Nurse (RN) - Resource Team/ Float Pool
Olathe Health
Pavilion 1, BC
- Full-time
Added 5 days ago
R
Associate - Administration
RPIA
Toronto, ON
- Full-time
We are currently seeking a full-time permanent Administrative Associate to join our Administration & Solutions team.
Added 5 days ago
HC
Company Product Distribution Coordinator (12 Month Contract)
Honda Canada Inc.
Markham, ON
- Full-time
The incumbent is responsible for the administration and co-ordination of associate purchases, associate fleet program, company vehicles & business purpose units for Auto & MCPE products for…
Added 5 days ago
WC
Senior Manager, Program Management
Walmart Canada
Mississauga, ON
- Full-time
Position Summary...The Senior Manager, Program Management will lead the strategy, performance management, and continuous improvement of eCommerce customer experience, with a primary focus…
Added 5 days ago
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Regional Maintenance Associate - Multi-Residential
Morguard
Toronto, ON
- Full-time
A comprehensive, competitive benefits program that promotes health and wellness.
Added 5 days ago
WC
(CAN) Pharmacy Assistant
Walmart Canada
Tillsonburg, ON
- Full-time
…supervision), selecting appropriate products, performing the accuracy program, including 7 point, Visual and DIN checks, selecting and counting/ measuring & preparing appropriate products,…
Added 5 days ago
WC
(CAN) Caissier
Walmart Canada
Trois-Rivières, QC · Cap-de-la-Madeleine, QC
- Full-time
Processes all purchase transactions in a timely and efficient manner, including deactivation of merchandise with respect to the EAS Program.
Added 5 days ago
MC
Associate Director, Assessment Operations
Medical Council of Canada
Ottawa, ON
- $130,000 to $156,000 CAD / year
- Full-time
As Associate Director, Assessment Operations, you’ll provide senior operational leadership and cross-functional integration across the Medical Council of Canada’s (MCC) examination programs…
Added 5 days ago
WC
Pharmacy Assistant
Walmart Canada
Hamilton, ON
- Full-time
…supervision), selecting appropriate products, performing the accuracy program, including 7 point, Visual and DIN checks, selecting and counting/ measuring & preparing appropriate products,…
Added 5 days ago
SD
Front Store Supervisor, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Niagara-on-the-Lake, ON
- Part-time
Each store has an Associate-Owner, so you will work for a local business owner while having the support of a national brand. Benefit from a purchase discount program, flexible and varied…
Added 5 days ago
SD
Pharmacist, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Cambridge, ON
- Part-time
Each store has an Associate-Owner, so you will work for a local business owner while having the support of a national brand. Benefit from a purchase discount program, flexible and varied…
Added 5 days ago
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Post Office Clerk, Hourly Part Time Day
Shoppers Drug Mart
Orleans, ON
- Part-time
Each store has an Associate-Owner, so you will work for a local business owner while having the support of a national brand. Benefit from a purchase discount program, flexible and varied…
Added 5 days ago
SD
Merchandiser, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Fredericton, NB
- Part-time
Each store has an Associate-Owner, so you will work for a local business owner while having the support of a national brand. Benefit from a purchase discount program, flexible and varied…
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Beauty Specialist, Hourly Part Time Evening
Shoppers Drug Mart
Paradise, NL
- Part-time
Each store has an Associate-Owner, so you will work for a local business owner while having the support of a national brand. Benefit from a purchase discount program, flexible and varied…
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Beauty Specialist, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Regina, SK
- Part-time
Each store has an Associate-Owner, so you will work for a local business owner while having the support of a national brand. Benefit from a purchase discount program, flexible and varied…
Added 5 days ago
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Merchandiser, Hourly Full Time Night
Shoppers Drug Mart
Toronto, ON
- Full-time
Each store has an Associate-Owner, so you will work for a local business owner while having the support of a national brand. Benefit from a purchase discount program, flexible and varied…
Added 5 days ago
SD
Pharmacist, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Mississauga, ON
- Part-time
Each store has an Associate-Owner, so you will work for a local business owner while having the support of a national brand. Benefit from a purchase discount program, flexible and varied…
Added 5 days ago
SD
Merchandiser, Hourly Full Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Miramichi, NB
- Full-time
Each store has an Associate-Owner, so you will work for a local business owner while having the support of a national brand. Benefit from a purchase discount program, flexible and varied…

RPIA

Associate - Administration

Toronto, ON, M5R 2E3, Canada

Compensation Range: $60,000 – $75,000 base salary, additional compensation may be available · Full-time

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Job details

Pay: Compensation Range: $60,000 – $75,000 base salary, additional compensation may be available
Job type: Full-time
Posting language: English
Posted: Oct 27, 2026

Original job description

We are currently seeking a full-time permanent Administrative Associate to join our Administration & Solutions team.

As an Administrative Associate, you will play a central role in enabling the firm’s leadership to operate at peak effectiveness. In this role, you will act as a trusted and strategic partner to the leadership team, managing complex calendars, travel, communications, and priorities with sound judgement and discretion.

You will be a critical conduit of information across the firm – ensuring leaders are informed, prepared, and connected – and will serve as a key point of contact for both internal and external stakeholders. This is a high-impact role that requires strong business acumen, exceptional communication skills, and an ability to anticipate needs in a fast-moving environment.

The duties and responsibilities of the Administrative Associate include but are not limited to:

Executive Support: Partner closely with the leadership team to manage schedules, priorities, and information flow across the firm.
Discretion: Handle confidential information with discretion and integrity, ensuring leaders are always well-informed and prepared.
Calendar Management: Coordinate complex meeting logistics, travel and correspondence with precision and professionalism.
Expense Management: Manages the end-to-end expense reporting process for senior leaders, ensuring compliance with firm policies, proper client coding, and timely reimbursement. Acts as a key liaison with Finance to identify process efficiencies and maintain high standards of accountability.
Travel: Oversees all aspects of domestic and international travel for senior leaders, anticipating needs and ensuring efficient, well-organized itineraries. Coordinates logistics, reservations, and event participation to enable smooth and productive travel experiences.
Client & Meeting Support: Oversee meeting and event logistics, ensuring seamless coordination of schedules, rooms, AV, catering and materials.
Manages document preparation, printing, and record maintenance in collaboration with client teams to ensure quality and consistency.
Handles confidential materials and client interactions with professionalism and attention to detail.
Event Support: Collaborates with the Marketing & Sales Enablement team to deliver high-quality client events, overseeing logistics, communications, and guest coordination. Liaises directly with clients and internal stakeholders to ensure a seamless and professional event experience that reflects the firm’s standards of excellence.
Business Management: Anticipate challenges, identify opportunities for efficiency, and proactively solve problems.
Support the continuous improvement of administrative processes, helping to streamline workflows and strengthen team effectiveness.
Provides reliable cross-team support to ensure seamless operations.
Represents the firm as a professional first point of contact for clients and guests.
Represent RPIA’s values of collaboration, accountability, and excellence in every interaction.
Ad Hoc Project Support: Provides proactive support on special initiatives, assisting with data gathering, reporting, and event logistics as Ensures timely, accurate, and professional execution of project deliverables.

Critical Competencies

Prioritization – Effectively balances competing demands, ensuring objectives and deadlines are Serves as a culture carrier, modeling adherence to policies and escalating issues appropriately.
Attention to Detail – Demonstrates meticulous accuracy and ensures all instructions and deliverables are executed with precision and care.
Organization – Maintains structure and order in a fast-paced. environment, organizing tasks, information, and stakeholders to achieve strong results.
Communication – Communicates clearly, professionally and with emotional intelligence – able to convey information effectively and foster open collaboration across teams.
Persistence & Motivation – Demonstrate initiative, resourcefulness and follow-through. Takes ownership of outcomes and proactively seeks solutions to support executives and firm objectives.
Integrity and Honesty – Acts with discretion, ethics and Upholds RPIA’s values, earns trust and protects confidentiality in all interactions.

Requirements

Proven experience providing executive-level support to C-Suite or senior leaders in a dynamic, professional environment.
Exceptional organizational and interpersonal skills, with the ability to anticipate needs and manage multiple priorities seamlessly.
Advanced proficiency in Concur, Microsoft Office (especially Outlook, Excel, SharePoint, and Teams), and other collaboration tools.
Demonstrated agility in adapting to changing priorities, managing ambiguity, and learning quickly in a fast-paced setting.
Sound judgment and discretion in handling confidential and time-sensitive information under tight deadlines.
Proactive mindset with a commitment to creating a positive, professional experience for internal and external stakeholders.
Valid full G Ontario driver’s license, with a willingness to support occasional off-site errands or event logistics as required.

Additional Information

Position Type: Full-Time Permanent
Work Location: Toronto
To learn more about life at RPIA, visit https://rpia.ca/
Read our firm’s magazine, Voices of RPIA: https://online.flippingbook.com/view/859829658/
This is to fill an open vacancy
Artificial Intelligence may be used as part of this recruitment initiative
Compensation Range: $60,000 – $75,000 base salary, additional compensation may be available

RPIA is proud to be Great Place to Work Certified™. What sets us apart?

Exceptional single and family benefits package that includes health, dental, and vision insurance plus additional Health Care Spending and Wellness credits.
inConfidence (provided by Medavie Blue Cross via Inkblot) Employee and Family Assistance Program to support mental well-being and extends to all family members in your household.
Opportunities for professional and personal growth through:
- Cross-functional Mentorship Program
- Internally curated Leadership Skills training program

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More about this job

Responsibilities

The Administrative Associate provides high-level support to the leadership team by managing complex calendars, travel, and expense reporting. They also act as a key point of contact for stakeholders and assist in the coordination of client events and special initiatives.

Requirements

Candidates must have proven experience providing executive-level support to senior leaders in a dynamic environment. Proficiency in Microsoft Office and Concur is required, along with exceptional organizational skills and a valid driver's license.

Skills

Executive support
Calendar management
Expense management
Travel coordination
Event logistics
Communication
Attention to detail
Organization
Prioritization
Concur
Microsoft Office
Outlook
Excel
SharePoint
Teams
Problem solving

Benefits

Health insurance
Dental insurance
Vision insurance
Health care spending account
Wellness credits
Employee and family assistance program
Mentorship program
Leadership skills training

Visa sponsorship

Not detected in the job text

Keywords

Administrative Associate
Executive Support
C-Suite Support
Calendar Management
Expense Reporting
Travel Logistics
Event Coordination
Concur
Microsoft Office
Outlook
Excel
SharePoint
Microsoft Teams
Stakeholder Management
Business Acumen
Project Support
Data Gathering
Reporting
Professionalism
Confidentiality
Time Management
Workflow Optimization
Client Relations
Marketing Support
Sales Enablement
Financial Compliance
Administrative Operations
Problem Solving
Emotional Intelligence
Ontario Driver's License

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