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Added 22 mins ago
SI
Associate Claims Bordereau Analyst
Sovereign Insurance
Calgary, AB · Vancouver, BC · Winnipeg, MB
- Full-time
You will be subject to a Background check as a condition of employment, in the event you are the successful candidate.
Added 22 mins ago
SD
Beauty Manager, Hourly Full Time Flexible Shifts
Shoppers Drug Mart
Mississauga, ON
- Full-time
Books appointments for events and manages annual incremental event schedule
Added 38 mins ago
Sales Manager
Talent Acquisition/Human Resources, The Aaron's Family of Companies
Red Deer, AB
Assist with deliveries in the event a driver is not available.
Added 53 mins ago
MU
Multimedia Service Manager
McGill University
Victoria, BC · James Admin. Bldg.
- Full-time
Reporting to the Associate Director, Creative Services, the Multimedia Services Manager leads the operations of the Multimedia (Live Events) team. The incumbent is responsible for planning,…
Added 53 mins ago
MU
Business Development Officer
McGill University
Montreal, QC · Bronfman Building
- Full-time
Added 1 hour ago
WC
MDC Shift Supervisor - Afternoon Shift (Brampton, ON)
Wolseley Canada Inc.
Toronto, ON · North York, ON
- Full-time
Coordinate and conduct a prompt investigation of accidents in the event of an associate injury or product damage, completing the appropriate documentation with associates Assist with…
Added 1 hour ago
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Event Sales Associate
Azazie, Inc.
Toronto, ON
- $22 to $28 CAD / hour
- Part-time
Azazie is seeking a professional, and hardworking Event Sales Associate to support our retail pop-up events. This is a highly hands-on role that requires physical stamina, customer service…
Added 1 hour ago
B
Evidence Delivery Associate/Manager, Medical Evidence Canada
Brunel
Mississauga, ON
- Full-time
Support with adverse event reconciliation may include consultation with Patient Safety
Added 1 hour ago
TH
SUPERVISEUR 26/27
The Home Depot Canada
AB · Edmonton, AB
- Full-time
Managing associate performance through development, communication, rewards and recognition, and providing ongoing feedback
Added 1 hour ago
FF
Guest Experience Associate | Formula Fig Midtown
Formula Fig
Toronto, ON
- Part-time
The Guest Experience Associate (GEA) is a vital part of a high-functioning hospitality team in our service-meets-retail Fig Bars. As a GEA, you will be the first and last point of contact…
Added 2 hours ago
IR
Office Administrator
Integrated Resources, Inc ( IRI )
Markham, ON
- Contract
Coordinate day-to-day office operations, including mail triage, filing, audits, and office event planning.
Added 2 hours ago
SD
Beauty Manager, Hourly Full Time Flexible Shifts
Shoppers Drug Mart
North Bay, ON
- Full-time
Books appointments for events and manages annual incremental event schedule
Added 2 hours ago
WG
MDC Shift Supervisor - Afternoon Shift (Brampton, ON)
Wolseley Group
Toronto, ON · GTA North MDC
- Full-time
Coordinate and conduct a prompt investigation of accidents in the event of an associate injury or product damage, completing the appropriate documentation with associates Assist with…
Added 3 hours ago
Z
Remote Virtual Executive Assistant
Zirtual
Remote, Canada
- Contract
- Remote
Associate’s or Bachelor’s degree in Business Administration or related field (or equivalent experience)
Added 3 hours ago
PP
Office & Client Services Associate
Primary People Group
Toronto, ON
- Full-time
Added 3 hours ago
R
Associate - Administration
RPIA
Toronto, ON
- Full-time
We are currently seeking a full-time permanent Administrative Associate to join our Administration & Solutions team.
Added 4 hours ago
BP
Catering Associate
BlueSky Personnel Solutions
Toronto, ON
- $44,300 to $54,700 CAD / year
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Our client located in downtown Toronto is looking for a hospitality-focused Catering Associate to join their team.
Added 4 hours ago
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JPMorgan Chase & Co.
Toronto, ON
- Full-time
As an Institutional Sales Associate (ISA), you will be working with your client advisor(s) helping Institutional clients/prospects navigate the complexities of the broader capital markets…
Added 4 hours ago
Stock Associate-Retail
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Halton Hills, ON
The Stock Associate is a vital role in maintaining the operational integrity of the store. The main objective of this position is to manage the inventory flow systems in the store. In…
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Added 5 hours ago
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Senior DevSecOps and Application Security SME
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Continuous Improvement: Tune threat detection analytics and review existing security controls and event data to continuously enhance overall security posture.
Added 5 hours ago
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Multiplatform Producer (English Services) (On-Site)
CBC/Radio-Canada
Whitehorse, YT
- Full-time
…programming our three daily shows, working with dedicated hosts, an associate producer and reporters. You’ll assign, edit and line up segments on Yukon Morning, Midday Cafe and Airplay. You…
Added 5 hours ago
R
Multiplatform Producer (English Services) (On-Site)
Radio-Canada
Whitehorse, YT
- Full-time
…programming our three daily shows, working with dedicated hosts, an associate producer and reporters. You’ll assign, edit and line up segments on Yukon Morning, Midday Cafe and Airplay. You…
Added 6 hours ago
HE
Marketing Associate
Hype Events
Toronto, ON · Greater Toronto Area, Canada
- $40,000 to $44,000 CAD / year
- Full-time
…interactions. Now, we're looking for an Entry-Level Marketing Associate who's ready to jump in, learn by doing, and bring fresh energy to the…

RPIA

Associate - Administration

Toronto, ON, M5R 2E3, Canada

Compensation Range: $60,000 – $75,000 base salary, additional compensation may be available · Full-time

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Job details

Pay: Compensation Range: $60,000 – $75,000 base salary, additional compensation may be available
Job type: Full-time
Posting language: English
Posted: Oct 27, 2026

Original job description

We are currently seeking a full-time permanent Administrative Associate to join our Administration & Solutions team.

As an Administrative Associate, you will play a central role in enabling the firm’s leadership to operate at peak effectiveness. In this role, you will act as a trusted and strategic partner to the leadership team, managing complex calendars, travel, communications, and priorities with sound judgement and discretion.

You will be a critical conduit of information across the firm – ensuring leaders are informed, prepared, and connected – and will serve as a key point of contact for both internal and external stakeholders. This is a high-impact role that requires strong business acumen, exceptional communication skills, and an ability to anticipate needs in a fast-moving environment.

The duties and responsibilities of the Administrative Associate include but are not limited to:

Executive Support: Partner closely with the leadership team to manage schedules, priorities, and information flow across the firm.
Discretion: Handle confidential information with discretion and integrity, ensuring leaders are always well-informed and prepared.
Calendar Management: Coordinate complex meeting logistics, travel and correspondence with precision and professionalism.
Expense Management: Manages the end-to-end expense reporting process for senior leaders, ensuring compliance with firm policies, proper client coding, and timely reimbursement. Acts as a key liaison with Finance to identify process efficiencies and maintain high standards of accountability.
Travel: Oversees all aspects of domestic and international travel for senior leaders, anticipating needs and ensuring efficient, well-organized itineraries. Coordinates logistics, reservations, and event participation to enable smooth and productive travel experiences.
Client & Meeting Support: Oversee meeting and event logistics, ensuring seamless coordination of schedules, rooms, AV, catering and materials.
Manages document preparation, printing, and record maintenance in collaboration with client teams to ensure quality and consistency.
Handles confidential materials and client interactions with professionalism and attention to detail.
Event Support: Collaborates with the Marketing & Sales Enablement team to deliver high-quality client events, overseeing logistics, communications, and guest coordination. Liaises directly with clients and internal stakeholders to ensure a seamless and professional event experience that reflects the firm’s standards of excellence.
Business Management: Anticipate challenges, identify opportunities for efficiency, and proactively solve problems.
Support the continuous improvement of administrative processes, helping to streamline workflows and strengthen team effectiveness.
Provides reliable cross-team support to ensure seamless operations.
Represents the firm as a professional first point of contact for clients and guests.
Represent RPIA’s values of collaboration, accountability, and excellence in every interaction.
Ad Hoc Project Support: Provides proactive support on special initiatives, assisting with data gathering, reporting, and event logistics as Ensures timely, accurate, and professional execution of project deliverables.

Critical Competencies

Prioritization – Effectively balances competing demands, ensuring objectives and deadlines are Serves as a culture carrier, modeling adherence to policies and escalating issues appropriately.
Attention to Detail – Demonstrates meticulous accuracy and ensures all instructions and deliverables are executed with precision and care.
Organization – Maintains structure and order in a fast-paced. environment, organizing tasks, information, and stakeholders to achieve strong results.
Communication – Communicates clearly, professionally and with emotional intelligence – able to convey information effectively and foster open collaboration across teams.
Persistence & Motivation – Demonstrate initiative, resourcefulness and follow-through. Takes ownership of outcomes and proactively seeks solutions to support executives and firm objectives.
Integrity and Honesty – Acts with discretion, ethics and Upholds RPIA’s values, earns trust and protects confidentiality in all interactions.

Requirements

Proven experience providing executive-level support to C-Suite or senior leaders in a dynamic, professional environment.
Exceptional organizational and interpersonal skills, with the ability to anticipate needs and manage multiple priorities seamlessly.
Advanced proficiency in Concur, Microsoft Office (especially Outlook, Excel, SharePoint, and Teams), and other collaboration tools.
Demonstrated agility in adapting to changing priorities, managing ambiguity, and learning quickly in a fast-paced setting.
Sound judgment and discretion in handling confidential and time-sensitive information under tight deadlines.
Proactive mindset with a commitment to creating a positive, professional experience for internal and external stakeholders.
Valid full G Ontario driver’s license, with a willingness to support occasional off-site errands or event logistics as required.

Additional Information

Position Type: Full-Time Permanent
Work Location: Toronto
To learn more about life at RPIA, visit https://rpia.ca/
Read our firm’s magazine, Voices of RPIA: https://online.flippingbook.com/view/859829658/
This is to fill an open vacancy
Artificial Intelligence may be used as part of this recruitment initiative
Compensation Range: $60,000 – $75,000 base salary, additional compensation may be available

RPIA is proud to be Great Place to Work Certified™. What sets us apart?

Exceptional single and family benefits package that includes health, dental, and vision insurance plus additional Health Care Spending and Wellness credits.
inConfidence (provided by Medavie Blue Cross via Inkblot) Employee and Family Assistance Program to support mental well-being and extends to all family members in your household.
Opportunities for professional and personal growth through:
- Cross-functional Mentorship Program
- Internally curated Leadership Skills training program

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More about this job

Responsibilities

The Administrative Associate provides high-level support to the leadership team by managing complex calendars, travel, and expense reporting. They also act as a key point of contact for stakeholders and assist in the coordination of client events and special initiatives.

Requirements

Candidates must have proven experience providing executive-level support to senior leaders in a dynamic environment. Proficiency in Microsoft Office and Concur is required, along with exceptional organizational skills and a valid driver's license.

Skills

Executive support
Calendar management
Expense management
Travel coordination
Event logistics
Communication
Attention to detail
Organization
Prioritization
Concur
Microsoft Office
Outlook
Excel
SharePoint
Teams
Problem solving

Benefits

Health insurance
Dental insurance
Vision insurance
Health care spending account
Wellness credits
Employee and family assistance program
Mentorship program
Leadership skills training

Visa sponsorship

Not detected in the job text

Keywords

Administrative Associate
Executive Support
C-Suite Support
Calendar Management
Expense Reporting
Travel Logistics
Event Coordination
Concur
Microsoft Office
Outlook
Excel
SharePoint
Microsoft Teams
Stakeholder Management
Business Acumen
Project Support
Data Gathering
Reporting
Professionalism
Confidentiality
Time Management
Workflow Optimization
Client Relations
Marketing Support
Sales Enablement
Financial Compliance
Administrative Operations
Problem Solving
Emotional Intelligence
Ontario Driver's License

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