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Added 12 mins ago
C
Sales Associate
Claire's
Fredericton, NB
- $15 to $16 USD / hour
- Part-time
Team Collaboration: Support your Store Manager by motivating the team, sharing sales tips, and creating a positive, high-energy vibe that customers (and coworkers) love.
Added 13 mins ago
Delivery Driver
Talent Acquisition/Human Resources, The Aaron's Family of Companies
Hamilton, ON
…quality brand names and superior customer service. We provide our team members with the opportunity to reach their full potential in a team-oriented, high-energy, recognition-based…
Added 27 mins ago
OA
Part-Time Lot Associate - OpenRoad Audi Boundary
OpenRoad Auto Group
Burnaby, BC
- Part-time
…Employers” and “Best Managed Companies”, we are looking for team players who are excited to continually learn, work hard, and take ownership of their role. Our size doesn't define us, our…
Added 27 mins ago
OA
Lot Associate - OpenRoad Audi Boundary
OpenRoad Auto Group
Burnaby, BC
- Full-time
…Employers” and “Best Managed Companies”, we are looking for team players who are excited to continually learn, work hard, and take ownership of their role. Our size doesn't define us, our…
Added 42 mins ago
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Retail Operations Manager
PetSmart
Abbotsford, BC
- Full-time
Associate must frequently lift and/or move up to 50 pounds and occasionally team lift and/or move more than 100 pounds. Specific vision abilities required by this job include depth…
Added 42 mins ago
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Retail Operations Lead
PetSmart
London, ON
- Full-time
Associate must frequently lift and/or move up to 50 pounds and occasionally team lift and/or move more than 100 pounds. Specific vision abilities required by this job include depth…
Added 57 mins ago
SI
Associate Claims Bordereau Analyst
Sovereign Insurance
Calgary, AB · Vancouver, BC · Winnipeg, MB
- Full-time
Partner with Operations and IT teams to support the development, maintenance, testing, and continuous improvement of bordereau processing tools, documentation, and workflows.
Added 57 mins ago
W
(CAN) Associé des rayons de la mode
Walmart
Quebec, QC
- Part-time
Working as a Fashion Associate at Walmart Canada is a great way to develop your skills in the retail industry. A Fashion Associate is a customer service champion that processes and stocks…
Added 57 mins ago
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(CAN) Modular Team Associate
Walmart
Toronto, ON
- Part-time
Added 57 mins ago
SC
Installer
STERIS Canada Sales ULC (Canada Sales)
Halifax, NS
- Full-time
Associate's degree in mechanical, construction or related installation content, plus one year of related experience. In lieu of degree, High School Diploma/GED with a minimum of five years…
Added 1 hour ago
TS
Store Associate
The Salvation Army in Canada
Toronto, ON
- Part-time
…displays; ensures attractiveness of the store through “Tidy…
Added 1 hour ago
TS
Store Associate
The Salvation Army in Canada
Calgary, AB
- Part-time
…displays; ensures attractiveness of the store through “Tidy…
Added 1 hour ago
TC
Director, Portfolio
Travelers Capital Corp.
Calgary, AB
- $100,000 to $125,000 CAD / year
- Full-time
The Director, Portfolio will work closely with the leadership team to assist in the effective management and operational efficiency in all aspects of the business, contributing to the…
Added 1 hour ago
TS
Shift Supervisor
The Salvation Army in Canada
Calgary, AB
- Full-time
…Thrift Store activities. Otherwise, this role acts as a Sales…
Added 1 hour ago
TS
Store Associate
The Salvation Army in Canada
Calgary, AB
- Full-time
…displays; ensures attractiveness of the store through “Tidy…
Added 1 hour ago
TS
Store Associate
The Salvation Army in Canada
Thunder Bay, ON
- Full-time
…displays; ensures attractiveness of the store through “Tidy…
Added 1 hour ago
TS
Store Associate
The Salvation Army in Canada
Thunder Bay, ON
- Part-time
…displays; ensures attractiveness of the store through “Tidy…
Added 1 hour ago
SM
Warehouse Associate
Swish Maintenance Limited
Barrie, ON
- Full-time
The Warehouse Associate is responsible for picking customer orders and delivering them to the delivery platform while maintaining the warehouse in a safe and orderly fashion.
Added 1 hour ago
FG
Lot Technician - FFUN Cars/ FFUN Recon
FFUN Group
Saskatoon, SK
- Full-time
…FFUN Recon is seeking a dynamic Lot Technician to join our team! As a Lot Technician, you'll be the backbone of our dealership, responsible for maintaining our inventory and ensuring our…
Added 1 hour ago
MU
Multimedia Service Manager
McGill University
Victoria, BC · James Admin. Bldg.
- Full-time
Reporting to the Associate Director, Creative Services, the Multimedia Services Manager leads the operations of the Multimedia (Live Events) team. The incumbent is responsible for planning,…
Added 1 hour ago
MU
Business Development Officer
McGill University
Montreal, QC · Bronfman Building
- Full-time
Works in close collaboration with the Career Management Services’ Business Development team to identify opportunities for development of internship, experiential learning, and full-time…
Added 1 hour ago
IS
Maintenance Technician
InVision Staffing Services Inc.
Brampton, ON
- Full-time
Our client, a leading manufacturing company, is seeking for a Maintenance Technician to their growing team. Please note that this is an afternoon shift.
Added 1 hour ago
BO
Associate, Corporate and Commercial Banking Services
Bank of China (Canada)
Toronto, ON
- Full-time
We are seeking an organized and detail-oriented Associate, Commercial & Corporate Services to provide administrative, coordination, and operational support to Relationship Managers within…
Added 1 hour ago
HB
Housekeeping Attendant
Horseshoe Bay Resort
Edmonton, AB
- Part-time
Staybridge Suites West Edmonton is looking for our newest team member!
Added 1 hour ago
SD
Pharmacist, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Lloydminster, AB
- Part-time
…professional services, dispensing medication, and assisting in the maintenance of the…

RPIA

Associate - Administration

Toronto, ON, M5R 2E3, Canada

Compensation Range: $60,000 – $75,000 base salary, additional compensation may be available · Full-time

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Job details

Pay: Compensation Range: $60,000 – $75,000 base salary, additional compensation may be available
Job type: Full-time
Posting language: English
Posted: Oct 27, 2026

Original job description

We are currently seeking a full-time permanent Administrative Associate to join our Administration & Solutions team.

As an Administrative Associate, you will play a central role in enabling the firm’s leadership to operate at peak effectiveness. In this role, you will act as a trusted and strategic partner to the leadership team, managing complex calendars, travel, communications, and priorities with sound judgement and discretion.

You will be a critical conduit of information across the firm – ensuring leaders are informed, prepared, and connected – and will serve as a key point of contact for both internal and external stakeholders. This is a high-impact role that requires strong business acumen, exceptional communication skills, and an ability to anticipate needs in a fast-moving environment.

The duties and responsibilities of the Administrative Associate include but are not limited to:

Executive Support: Partner closely with the leadership team to manage schedules, priorities, and information flow across the firm.
Discretion: Handle confidential information with discretion and integrity, ensuring leaders are always well-informed and prepared.
Calendar Management: Coordinate complex meeting logistics, travel and correspondence with precision and professionalism.
Expense Management: Manages the end-to-end expense reporting process for senior leaders, ensuring compliance with firm policies, proper client coding, and timely reimbursement. Acts as a key liaison with Finance to identify process efficiencies and maintain high standards of accountability.
Travel: Oversees all aspects of domestic and international travel for senior leaders, anticipating needs and ensuring efficient, well-organized itineraries. Coordinates logistics, reservations, and event participation to enable smooth and productive travel experiences.
Client & Meeting Support: Oversee meeting and event logistics, ensuring seamless coordination of schedules, rooms, AV, catering and materials.
Manages document preparation, printing, and record maintenance in collaboration with client teams to ensure quality and consistency.
Handles confidential materials and client interactions with professionalism and attention to detail.
Event Support: Collaborates with the Marketing & Sales Enablement team to deliver high-quality client events, overseeing logistics, communications, and guest coordination. Liaises directly with clients and internal stakeholders to ensure a seamless and professional event experience that reflects the firm’s standards of excellence.
Business Management: Anticipate challenges, identify opportunities for efficiency, and proactively solve problems.
Support the continuous improvement of administrative processes, helping to streamline workflows and strengthen team effectiveness.
Provides reliable cross-team support to ensure seamless operations.
Represents the firm as a professional first point of contact for clients and guests.
Represent RPIA’s values of collaboration, accountability, and excellence in every interaction.
Ad Hoc Project Support: Provides proactive support on special initiatives, assisting with data gathering, reporting, and event logistics as Ensures timely, accurate, and professional execution of project deliverables.

Critical Competencies

Prioritization – Effectively balances competing demands, ensuring objectives and deadlines are Serves as a culture carrier, modeling adherence to policies and escalating issues appropriately.
Attention to Detail – Demonstrates meticulous accuracy and ensures all instructions and deliverables are executed with precision and care.
Organization – Maintains structure and order in a fast-paced. environment, organizing tasks, information, and stakeholders to achieve strong results.
Communication – Communicates clearly, professionally and with emotional intelligence – able to convey information effectively and foster open collaboration across teams.
Persistence & Motivation – Demonstrate initiative, resourcefulness and follow-through. Takes ownership of outcomes and proactively seeks solutions to support executives and firm objectives.
Integrity and Honesty – Acts with discretion, ethics and Upholds RPIA’s values, earns trust and protects confidentiality in all interactions.

Requirements

Proven experience providing executive-level support to C-Suite or senior leaders in a dynamic, professional environment.
Exceptional organizational and interpersonal skills, with the ability to anticipate needs and manage multiple priorities seamlessly.
Advanced proficiency in Concur, Microsoft Office (especially Outlook, Excel, SharePoint, and Teams), and other collaboration tools.
Demonstrated agility in adapting to changing priorities, managing ambiguity, and learning quickly in a fast-paced setting.
Sound judgment and discretion in handling confidential and time-sensitive information under tight deadlines.
Proactive mindset with a commitment to creating a positive, professional experience for internal and external stakeholders.
Valid full G Ontario driver’s license, with a willingness to support occasional off-site errands or event logistics as required.

Additional Information

Position Type: Full-Time Permanent
Work Location: Toronto
To learn more about life at RPIA, visit https://rpia.ca/
Read our firm’s magazine, Voices of RPIA: https://online.flippingbook.com/view/859829658/
This is to fill an open vacancy
Artificial Intelligence may be used as part of this recruitment initiative
Compensation Range: $60,000 – $75,000 base salary, additional compensation may be available

RPIA is proud to be Great Place to Work Certified™. What sets us apart?

Exceptional single and family benefits package that includes health, dental, and vision insurance plus additional Health Care Spending and Wellness credits.
inConfidence (provided by Medavie Blue Cross via Inkblot) Employee and Family Assistance Program to support mental well-being and extends to all family members in your household.
Opportunities for professional and personal growth through:
- Cross-functional Mentorship Program
- Internally curated Leadership Skills training program

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More about this job

Responsibilities

The Administrative Associate provides high-level support to the leadership team by managing complex calendars, travel, and expense reporting. They also act as a key point of contact for stakeholders and assist in the coordination of client events and special initiatives.

Requirements

Candidates must have proven experience providing executive-level support to senior leaders in a dynamic environment. Proficiency in Microsoft Office and Concur is required, along with exceptional organizational skills and a valid driver's license.

Skills

Executive support
Calendar management
Expense management
Travel coordination
Event logistics
Communication
Attention to detail
Organization
Prioritization
Concur
Microsoft Office
Outlook
Excel
SharePoint
Teams
Problem solving

Benefits

Health insurance
Dental insurance
Vision insurance
Health care spending account
Wellness credits
Employee and family assistance program
Mentorship program
Leadership skills training

Visa sponsorship

Not detected in the job text

Keywords

Administrative Associate
Executive Support
C-Suite Support
Calendar Management
Expense Reporting
Travel Logistics
Event Coordination
Concur
Microsoft Office
Outlook
Excel
SharePoint
Microsoft Teams
Stakeholder Management
Business Acumen
Project Support
Data Gathering
Reporting
Professionalism
Confidentiality
Time Management
Workflow Optimization
Client Relations
Marketing Support
Sales Enablement
Financial Compliance
Administrative Operations
Problem Solving
Emotional Intelligence
Ontario Driver's License

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