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Added 8 mins ago
RB
Associate
Royal Bank of Canada
West Vancouver, BC
- Full-time
The RBC Dominion Securities branch located in West Vancouver, is looking for an Associate to provide administrative support to a successful Advisory Team.
Added 8 mins ago
RB
Investment Associate
Royal Bank of Canada
Kamloops, BC
- Full-time
The RBC Dominion Securities branch located in Kamloops BC is seeking an Investment Associate (Trade Execution Specialist) to join a successful Private Investment Management Team. You will…
Added 8 mins ago
R(
Fashion Associate (Part time) - Reitmans
Reitmans (Canada) Ltée/Ltd
Brandon, MB
- Part-time
As a Fashion Associate, you will deliver personalized service and support daily store operations to ensure a welcoming, customer-first environment. From assisting in the fitting room to…
Added 8 mins ago
R(
Temporary Fashion Associate - Pen Centre
Reitmans (Canada) Ltée/Ltd
St. Catharines, ON
- Part-time
…together anywhere, whether they are working from home or at the office. Our brand is available in over 85 stores across Canada and online at rw-co.com. We’re powered by a team of creative,…
Added 23 mins ago
RD
Administrative Support 2 - Central Middle School
Red Deer Public
Red Deer, AB
- Internship
…support to the school administration and staff, overseeing office operations, student records, and financial processes. This role oversees office staff, manages budgets and school fees,…
Added 24 mins ago
IR
Office Administrator
Integrated Resources, Inc ( IRI )
Markham, ON
- Contract
Associate's or Bachelor's degree in Office Administration, Business Administration, or a related field.
Added 24 mins ago
AH
Quality Associate
Associated Health Systems Inc.
AB · Edmonton, AB
- Full-time
The Role of Quality Associate is a full-time, remote-hybrid position based in Edmonton, AB. This role supports the implementation and maintenance of the company’s Quality Management System,…
Added 38 mins ago
TM
Field Warranty Specialist - Prairie Zone
Toyota Motor Corporation
Toronto, ON · Toyota Canada Inc - Prairie Zone Office
- Full-time
…Specialist to support our Vehicle Safety Compliance Liaison Office of Canada (VSCLOC) and Warranty team. This is a full-time opportunity and will report to the Manager of Field Warranty.…
Added 38 mins ago
R
Investment Associate
RBC
Kamloops, BC
- Full-time
The RBC Dominion Securities branch located in Kamloops BC is seeking an Investment Associate (Trade Execution Specialist) to join a successful Private Investment Management Team. You will…
Added 38 mins ago
TC
Enterprise Software Administrator, PFT
The Corporation of UCLG
Brockville, ON
- Full-time
Microsoft Certificate Solutions Associate (MCSA) or CompTIA certification would be considered an asset.
Added 38 mins ago
SI
Senior Software Developer
Staples Inc.
Richmond Hill, ON
- Full-time
Office environment – Hybrid, with 4 days onsite in Richmond Hill, subject to the hybrid policy.
Added 38 mins ago
SC
Systems Administrator
Staples Canada
Richmond Hill, ON
- Full-time
Office environment – Hybrid, with 4 days onsite in Richmond Hill, subject to the hybrid policy.
Added 38 mins ago
T
Customer Experience Associate - St-Laurent, St-Louis
TD
Montreal, QC
- Full-time
…future today and apply for the position of a Customer Experience Associate. We are expecting an all-around champion who can understand customer needs and advise best suited banking…
Added 54 mins ago
C&
Avocat·e, Couverture d’assurance et litige lié à la couverture / Associate Lawyer – Insurance Coverage & Coverage Litigation
Clyde & Co
Montreal, QC
- Full-time
Added 54 mins ago
HC
Company Product Distribution Coordinator (12 Month Contract)
Honda Canada Inc.
Markham, ON
- Full-time
The incumbent is responsible for the administration and co-ordination of associate purchases, associate fleet program, company vehicles & business purpose units for Auto & MCPE products for…
Added 54 mins ago
C&
Avocat·e de litige / Litigation Lawyer
Clyde & Co
Montreal, QC
- Full-time
Added 54 mins ago
Z
Remote Virtual Executive Assistant
Zirtual
Remote, Canada
- Contract
- Remote
Associate’s or Bachelor’s degree in Business Administration or related field (or equivalent experience)
Added 54 mins ago
K
Customer Development Associate
Kimberly-Clark
Mississauga, ON · Canada-Ontario-Mississauga
- Full-time
The Customer Development Associate (CDA) will support Sobey's. The CDA will liaise with cross-functional internal teams to ensure the timely and successful delivery of solutions according…
Added 54 mins ago
HI
Administrative Associate
HUB International
Calgary, AB
- Full-time
As an Administrative Associate, you will be the first point of contact for everyone who walks through our doors or calls our office. This is a role for someone who takes pride in keeping…
Added 1 hour ago
SD
Front Store Supervisor, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
North Bay, ON
- Part-time
Ensures all loss prevention standards are implemented, manages daily cash office inventory and cashier tracking, tracking sheets, PC Optimum procedures
Added 1 hour ago
W
(CAN) Modular Team Associate
Walmart
Calgary, AB
- Part-time
2.Setting modular Home Office Bought Features and merchandising non basic items.
Added 1 hour ago
Associate Research Director
Reach3 Insights
Toronto, ON
Reach3 Insights – Associate Research Director
Added 1 hour ago
TT
Assistant Store Manager Marshalls York Major Village
The TJX Companies, Inc.
Vaughan, ON
- Full-time
Immediate access to our Group Benefits package, including a Health Care Spending Account, Associate & Family Assistance Program, and various well-being resources
Added 1 hour ago
A
Partners in Performance – Performance Strategy Senior Associate
Accenture
Toronto, ON
- Full-time
…is a no-brainer. At Partners in Performance, being a Senior Associate isn’t about writing reports, or standing up and presenting them. It’ about the results. We’re here to deliver big,…
Added 1 hour ago
PP
Office & Client Services Associate
Primary People Group
Toronto, ON
- Full-time
Most office roles are about checking boxes. This role is about owning the environment. You are the heartbeat of the office and the face of the firm’s hospitality. In this role, you aren't…

RPIA

Associate - Administration

Toronto, ON, M5R 2E3, Canada

Compensation Range: $60,000 – $75,000 base salary, additional compensation may be available · Full-time

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Job details

Pay: Compensation Range: $60,000 – $75,000 base salary, additional compensation may be available
Job type: Full-time
Posting language: English
Posted: Oct 27, 2026

Original job description

We are currently seeking a full-time permanent Administrative Associate to join our Administration & Solutions team.

As an Administrative Associate, you will play a central role in enabling the firm’s leadership to operate at peak effectiveness. In this role, you will act as a trusted and strategic partner to the leadership team, managing complex calendars, travel, communications, and priorities with sound judgement and discretion.

You will be a critical conduit of information across the firm – ensuring leaders are informed, prepared, and connected – and will serve as a key point of contact for both internal and external stakeholders. This is a high-impact role that requires strong business acumen, exceptional communication skills, and an ability to anticipate needs in a fast-moving environment.

The duties and responsibilities of the Administrative Associate include but are not limited to:

Executive Support: Partner closely with the leadership team to manage schedules, priorities, and information flow across the firm.
Discretion: Handle confidential information with discretion and integrity, ensuring leaders are always well-informed and prepared.
Calendar Management: Coordinate complex meeting logistics, travel and correspondence with precision and professionalism.
Expense Management: Manages the end-to-end expense reporting process for senior leaders, ensuring compliance with firm policies, proper client coding, and timely reimbursement. Acts as a key liaison with Finance to identify process efficiencies and maintain high standards of accountability.
Travel: Oversees all aspects of domestic and international travel for senior leaders, anticipating needs and ensuring efficient, well-organized itineraries. Coordinates logistics, reservations, and event participation to enable smooth and productive travel experiences.
Client & Meeting Support: Oversee meeting and event logistics, ensuring seamless coordination of schedules, rooms, AV, catering and materials.
Manages document preparation, printing, and record maintenance in collaboration with client teams to ensure quality and consistency.
Handles confidential materials and client interactions with professionalism and attention to detail.
Event Support: Collaborates with the Marketing & Sales Enablement team to deliver high-quality client events, overseeing logistics, communications, and guest coordination. Liaises directly with clients and internal stakeholders to ensure a seamless and professional event experience that reflects the firm’s standards of excellence.
Business Management: Anticipate challenges, identify opportunities for efficiency, and proactively solve problems.
Support the continuous improvement of administrative processes, helping to streamline workflows and strengthen team effectiveness.
Provides reliable cross-team support to ensure seamless operations.
Represents the firm as a professional first point of contact for clients and guests.
Represent RPIA’s values of collaboration, accountability, and excellence in every interaction.
Ad Hoc Project Support: Provides proactive support on special initiatives, assisting with data gathering, reporting, and event logistics as Ensures timely, accurate, and professional execution of project deliverables.

Critical Competencies

Prioritization – Effectively balances competing demands, ensuring objectives and deadlines are Serves as a culture carrier, modeling adherence to policies and escalating issues appropriately.
Attention to Detail – Demonstrates meticulous accuracy and ensures all instructions and deliverables are executed with precision and care.
Organization – Maintains structure and order in a fast-paced. environment, organizing tasks, information, and stakeholders to achieve strong results.
Communication – Communicates clearly, professionally and with emotional intelligence – able to convey information effectively and foster open collaboration across teams.
Persistence & Motivation – Demonstrate initiative, resourcefulness and follow-through. Takes ownership of outcomes and proactively seeks solutions to support executives and firm objectives.
Integrity and Honesty – Acts with discretion, ethics and Upholds RPIA’s values, earns trust and protects confidentiality in all interactions.

Requirements

Proven experience providing executive-level support to C-Suite or senior leaders in a dynamic, professional environment.
Exceptional organizational and interpersonal skills, with the ability to anticipate needs and manage multiple priorities seamlessly.
Advanced proficiency in Concur, Microsoft Office (especially Outlook, Excel, SharePoint, and Teams), and other collaboration tools.
Demonstrated agility in adapting to changing priorities, managing ambiguity, and learning quickly in a fast-paced setting.
Sound judgment and discretion in handling confidential and time-sensitive information under tight deadlines.
Proactive mindset with a commitment to creating a positive, professional experience for internal and external stakeholders.
Valid full G Ontario driver’s license, with a willingness to support occasional off-site errands or event logistics as required.

Additional Information

Position Type: Full-Time Permanent
Work Location: Toronto
To learn more about life at RPIA, visit https://rpia.ca/
Read our firm’s magazine, Voices of RPIA: https://online.flippingbook.com/view/859829658/
This is to fill an open vacancy
Artificial Intelligence may be used as part of this recruitment initiative
Compensation Range: $60,000 – $75,000 base salary, additional compensation may be available

RPIA is proud to be Great Place to Work Certified™. What sets us apart?

Exceptional single and family benefits package that includes health, dental, and vision insurance plus additional Health Care Spending and Wellness credits.
inConfidence (provided by Medavie Blue Cross via Inkblot) Employee and Family Assistance Program to support mental well-being and extends to all family members in your household.
Opportunities for professional and personal growth through:
- Cross-functional Mentorship Program
- Internally curated Leadership Skills training program

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More about this job

Responsibilities

The Administrative Associate provides high-level support to the leadership team by managing complex calendars, travel, and expense reporting. They also act as a key point of contact for stakeholders and assist in the coordination of client events and special initiatives.

Requirements

Candidates must have proven experience providing executive-level support to senior leaders in a dynamic environment. Proficiency in Microsoft Office and Concur is required, along with exceptional organizational skills and a valid driver's license.

Skills

Executive support
Calendar management
Expense management
Travel coordination
Event logistics
Communication
Attention to detail
Organization
Prioritization
Concur
Microsoft Office
Outlook
Excel
SharePoint
Teams
Problem solving

Benefits

Health insurance
Dental insurance
Vision insurance
Health care spending account
Wellness credits
Employee and family assistance program
Mentorship program
Leadership skills training

Visa sponsorship

Not detected in the job text

Keywords

Administrative Associate
Executive Support
C-Suite Support
Calendar Management
Expense Reporting
Travel Logistics
Event Coordination
Concur
Microsoft Office
Outlook
Excel
SharePoint
Microsoft Teams
Stakeholder Management
Business Acumen
Project Support
Data Gathering
Reporting
Professionalism
Confidentiality
Time Management
Workflow Optimization
Client Relations
Marketing Support
Sales Enablement
Financial Compliance
Administrative Operations
Problem Solving
Emotional Intelligence
Ontario Driver's License

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