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Added 4 mins ago
FC
Senior DevSecOps Engineer
Fintel Connect
Vancouver, BC
- Full-time
As a Senior DevSecOps Engineer, you will lead the implementation and continuous improvement of cloud security, infrastructure automation, platform reliability, and DevSecOps practices…
Added 34 mins ago
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Database Administrator
Bevertec
Toronto, ON · Greater Toronto Area, Canada
- Contract
Database Administration: Senior-level hands-on DBA experience managing Microsoft SQL Server environments across both On-Premises and Cloud (Azure).
Added 49 mins ago
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Senior Analyst/Associate, Corporate Development
Corix
Vancouver, BC
- Other
The Senior Analyst / Associate, Corporate Development will be a key member of the Corporate Development team, supporting the origination, evaluation, development, and execution of…
Added 49 mins ago
CM
Associate, Advisory (Toronto)
ClearBlue Markets
Toronto, ON
- Full-time
We are seeking an Associate, Advisory to be the operational owner of enterprise client accounts. This is the person who runs an account every day: coordinating everything moving through it,…
Added 49 mins ago
UL
Senior Corporate Tax Lawyer
Urban Legal Recruitment Inc.
Calgary, AB
- Full-time
Our client, a leading national business law firm, is seeking an experienced Senior Corporate Tax Associate, Junior Partner or Counsel to join its established Tax practice. This is an…
Added 49 mins ago
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Evidence Delivery Associate/Manager, Medical Evidence Canada
Brunel
Mississauga, ON
- Full-time
…the relevant stakeholders (e.g., Finance Business Partner, Senior Marketing…
Added 49 mins ago
FC
Actuarial Associate - Pricing
First Canadian Financial Group
Sherwood Park, AB
- Full-time
We are looking for a motivated and analytically driven Actuarial Associate to join our Personal Lines Pricing team. In this role, you will use data and actuarial insights to help shape…
Added 1 hour ago
SS
Personal Support Worker | Temporary Part Time Days| 2 Shifts
Sienna Senior Living
Elmira, ON
- Part-time
Reporting to an Associate Director of Care, the Personal Support Worker is a critical role within our communities as it impacts the lives of residents.
Added 1 hour ago
RM
Director, Enterprise Applications
Regional Municipality of Peel
Brampton, ON
- Other
…priorities, service outcomes and future needs. Working with senior leaders, business teams and external partners, you will lead enterprise application strategy, major implementations,…
Added 1 hour ago
MP
US Tax Associate
Moodys Private Client
Calgary, AB
- Full-time
The rapidly growing team at Moodys Private Client LLP seek to add a US Tax Associate to its accounting team in Calgary, Alberta, Canada. Moodys Private Client Accounting is part of Moodys…
Added 1 hour ago
MP
US Senior Tax Associate
Moodys Private Client
Calgary, AB
- Full-time
Added 1 hour ago
SP
Manager, Flexible Learning
Saskatchewan Polytechnic
SK · Saskatchewan, Canada
- Full-time
…learning programs and courses. In collaboration with AVP’s, Deans, Associate Deans and Directors the Manager will oversee the implementation and coordination of strategies and plans for the…
Added 1 hour ago
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Senior Analytics Advisor
RigUp
Calgary, AB
- Full-time
We are is seeking an accomplished Senior Advisor, Analytics to translate complex operational and financial data into strategic insights that directly influence pipeline performance, safety,…
Added 1 hour ago
FC
Actuarial Associate (Ontario)
First Canadian Financial Group
Sherwood Park, AB
- Full-time
We are seeking an Actuarial Associate to join our Property & Casualty Actuarial team. This role builds on core actuarial expertise in pricing, reserving, and portfolio analytics, while…
Added 1 hour ago
LS
Associate Business Development Lawyer - Permanent - 19602
LRO Staffing
Toronto, ON
- Full-time
Our client, an established and technology forward Canadian law firm, is looking for an Associate Business Development Lawyer to join their growing team! This role is ideal for a lawyer…
Added 1 hour ago
RI
Senior Cloud Engineer
Raas Infotek
Toronto, ON · Scarborough, ON
- Contract
AWS Solutions Architect Associate/Professional Certification.
Added 1 hour ago
DC
Temporary Contract: 0.7FTE Psychologist/Psychological Associate
Dufferin-Peel Catholic District School Board
Mississauga, ON
- Contract
Position Title: Temporary Contract Psychologist/Psychological Associate
Added 1 hour ago
DC
2.0FTE Psychologist/Psychological Associate/Psychoeducational Consultant
Dufferin-Peel Catholic District School Board
Mississauga, ON
- Part-time
Position Title: Psychologist/Psychological Associate/Psychoeducational Consultant
Added 2 hours ago
SI
Senior Software Developer
Staples Inc.
Richmond Hill, ON
- Full-time
We are seeking a highly skilled Senior Software Developer to join our dynamic team. The ideal candidate will have extensive experience in C#, .NET, Web Services, WCF, Web API, Microsoft…
Added 2 hours ago
SC
Systems Administrator
Staples Canada
Richmond Hill, ON
- Full-time
Systems Administrator is a Senior position. The recipient will be responsible for high availability and continuity of technology and infrastructure in multiple Data Centers across Canada.
Added 2 hours ago
PC
Finance Managed Services Senior Associate
PwC Canada
Calgary, AB
- Full-time
As a Finance Managed Services Senior Associate, unlock your potential and embrace the chance to drive meaningful outcomes that’ll elevate your career. Your role will include, but isn’t…
Added 2 hours ago
Q
Customer Experience Specialist - French Bilingual
Quince
Vancouver, BC
- $26 CAD / hour
- Full-time
Leadership Tracks: Senior Associate → Team Lead → CX Manager
Added 2 hours ago
C&
Avocat·e de litige / Litigation Lawyer
Clyde & Co
Montreal, QC
- Full-time
…sous la supervision d'associé·e·s et/ou d’avocats ou avocates sénior. Vous plaiderez devant les tribunaux québécois de même que ceux des ordres professionnels. Vous toucherez à tous les…
Added 2 hours ago
W
Senior Manager, Program Management
Walmart
Mississauga, ON
- Full-time
The Senior Manager, Program Management will lead the strategy, performance management, and continuous improvement of eCommerce customer experience, with a primary focus on Net Promoter…
Added 2 hours ago
Associate Research Director
Reach3 Insights
Toronto, ON
Reach3 Insights – Associate Research Director

RPIA

Associate - Administration

Toronto, ON, M5R 2E3, Canada

Compensation Range: $60,000 – $75,000 base salary, additional compensation may be available · Full-time

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Job details

Pay: Compensation Range: $60,000 – $75,000 base salary, additional compensation may be available
Job type: Full-time
Posting language: English
Posted: Oct 27, 2026

Original job description

We are currently seeking a full-time permanent Administrative Associate to join our Administration & Solutions team.

As an Administrative Associate, you will play a central role in enabling the firm’s leadership to operate at peak effectiveness. In this role, you will act as a trusted and strategic partner to the leadership team, managing complex calendars, travel, communications, and priorities with sound judgement and discretion.

You will be a critical conduit of information across the firm – ensuring leaders are informed, prepared, and connected – and will serve as a key point of contact for both internal and external stakeholders. This is a high-impact role that requires strong business acumen, exceptional communication skills, and an ability to anticipate needs in a fast-moving environment.

The duties and responsibilities of the Administrative Associate include but are not limited to:

Executive Support: Partner closely with the leadership team to manage schedules, priorities, and information flow across the firm.
Discretion: Handle confidential information with discretion and integrity, ensuring leaders are always well-informed and prepared.
Calendar Management: Coordinate complex meeting logistics, travel and correspondence with precision and professionalism.
Expense Management: Manages the end-to-end expense reporting process for senior leaders, ensuring compliance with firm policies, proper client coding, and timely reimbursement. Acts as a key liaison with Finance to identify process efficiencies and maintain high standards of accountability.
Travel: Oversees all aspects of domestic and international travel for senior leaders, anticipating needs and ensuring efficient, well-organized itineraries. Coordinates logistics, reservations, and event participation to enable smooth and productive travel experiences.
Client & Meeting Support: Oversee meeting and event logistics, ensuring seamless coordination of schedules, rooms, AV, catering and materials.
Manages document preparation, printing, and record maintenance in collaboration with client teams to ensure quality and consistency.
Handles confidential materials and client interactions with professionalism and attention to detail.
Event Support: Collaborates with the Marketing & Sales Enablement team to deliver high-quality client events, overseeing logistics, communications, and guest coordination. Liaises directly with clients and internal stakeholders to ensure a seamless and professional event experience that reflects the firm’s standards of excellence.
Business Management: Anticipate challenges, identify opportunities for efficiency, and proactively solve problems.
Support the continuous improvement of administrative processes, helping to streamline workflows and strengthen team effectiveness.
Provides reliable cross-team support to ensure seamless operations.
Represents the firm as a professional first point of contact for clients and guests.
Represent RPIA’s values of collaboration, accountability, and excellence in every interaction.
Ad Hoc Project Support: Provides proactive support on special initiatives, assisting with data gathering, reporting, and event logistics as Ensures timely, accurate, and professional execution of project deliverables.

Critical Competencies

Prioritization – Effectively balances competing demands, ensuring objectives and deadlines are Serves as a culture carrier, modeling adherence to policies and escalating issues appropriately.
Attention to Detail – Demonstrates meticulous accuracy and ensures all instructions and deliverables are executed with precision and care.
Organization – Maintains structure and order in a fast-paced. environment, organizing tasks, information, and stakeholders to achieve strong results.
Communication – Communicates clearly, professionally and with emotional intelligence – able to convey information effectively and foster open collaboration across teams.
Persistence & Motivation – Demonstrate initiative, resourcefulness and follow-through. Takes ownership of outcomes and proactively seeks solutions to support executives and firm objectives.
Integrity and Honesty – Acts with discretion, ethics and Upholds RPIA’s values, earns trust and protects confidentiality in all interactions.

Requirements

Proven experience providing executive-level support to C-Suite or senior leaders in a dynamic, professional environment.
Exceptional organizational and interpersonal skills, with the ability to anticipate needs and manage multiple priorities seamlessly.
Advanced proficiency in Concur, Microsoft Office (especially Outlook, Excel, SharePoint, and Teams), and other collaboration tools.
Demonstrated agility in adapting to changing priorities, managing ambiguity, and learning quickly in a fast-paced setting.
Sound judgment and discretion in handling confidential and time-sensitive information under tight deadlines.
Proactive mindset with a commitment to creating a positive, professional experience for internal and external stakeholders.
Valid full G Ontario driver’s license, with a willingness to support occasional off-site errands or event logistics as required.

Additional Information

Position Type: Full-Time Permanent
Work Location: Toronto
To learn more about life at RPIA, visit https://rpia.ca/
Read our firm’s magazine, Voices of RPIA: https://online.flippingbook.com/view/859829658/
This is to fill an open vacancy
Artificial Intelligence may be used as part of this recruitment initiative
Compensation Range: $60,000 – $75,000 base salary, additional compensation may be available

RPIA is proud to be Great Place to Work Certified™. What sets us apart?

Exceptional single and family benefits package that includes health, dental, and vision insurance plus additional Health Care Spending and Wellness credits.
inConfidence (provided by Medavie Blue Cross via Inkblot) Employee and Family Assistance Program to support mental well-being and extends to all family members in your household.
Opportunities for professional and personal growth through:
- Cross-functional Mentorship Program
- Internally curated Leadership Skills training program

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More about this job

Responsibilities

The Administrative Associate provides high-level support to the leadership team by managing complex calendars, travel, and expense reporting. They also act as a key point of contact for stakeholders and assist in the coordination of client events and special initiatives.

Requirements

Candidates must have proven experience providing executive-level support to senior leaders in a dynamic environment. Proficiency in Microsoft Office and Concur is required, along with exceptional organizational skills and a valid driver's license.

Skills

Executive support
Calendar management
Expense management
Travel coordination
Event logistics
Communication
Attention to detail
Organization
Prioritization
Concur
Microsoft Office
Outlook
Excel
SharePoint
Teams
Problem solving

Benefits

Health insurance
Dental insurance
Vision insurance
Health care spending account
Wellness credits
Employee and family assistance program
Mentorship program
Leadership skills training

Visa sponsorship

Not detected in the job text

Keywords

Administrative Associate
Executive Support
C-Suite Support
Calendar Management
Expense Reporting
Travel Logistics
Event Coordination
Concur
Microsoft Office
Outlook
Excel
SharePoint
Microsoft Teams
Stakeholder Management
Business Acumen
Project Support
Data Gathering
Reporting
Professionalism
Confidentiality
Time Management
Workflow Optimization
Client Relations
Marketing Support
Sales Enablement
Financial Compliance
Administrative Operations
Problem Solving
Emotional Intelligence
Ontario Driver's License

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