Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Sep 28, 2026

Hiring at a glance

View jobs

Open jobs: 4,447
Employers: 2,069

Advertised starting pay

Average starting payCAD / year: $71,243Across 301 listings
Average starting payCAD / hour: $26.41Across 162 listings
Average starting payCAD / month: $5,136Across 19 listings
Average starting payUSD / year: $88,033Across 15 listings
Average starting payUSD / hour: $18.49Across 12 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%49 listings
Hybrid: 16%700 listings
On-site: 83%3,670 listings

Not specified: 1% (28 listings)

Employers hiring include Canada Post - Postes Canada (261), HealthCareersInSask.ca (56), Chartwell (47).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 2 days ago
Unit Clerk
Windsor Regional Hospital
Windsor, ON
Full-time
Added 2 days ago
0.5 Temporary Office Assistant - Mornings
Simcoe Muskoka Catholic District School Board
Alliston, ON
Internship
Under the direction of the Principal or designate and in cooperation with the School Office Administrator, the successful candidate will be responsible for assisting with the provision of…
Added 2 days ago
Elementary School Secretary (1.0 FTE - Temporary)
District School Board Ontario North East
Schumacher, ON
Temporary
Reporting to the School Administrators, the Elementary School Secretary manages the operations of the office by performing a variety of secretarial and administrative duties as well as…
Added 2 days ago
Executive Assistant (Bilingual Spanish-English)
LCI Engineering Group
Vancouver, BC
Full-time
Added 2 days ago
Human Resources Administrative Assistant - Term Certain
Elk Island Public Schools
Sherwood Park, AB
Full-time
Added 2 days ago
Senior Business Analyst/Project Manager
InSync Systems
Regina, SK
Contract
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Sr. Purchaser
ODRA Road Sweepers
Winnipeg, MB
Full-time
Added 2 days ago
Partner Administrative Assistant, US Tax
KPMG
ON · Toronto, Ontario
Full-time
The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering timely, high qua
Added 2 days ago
Senior Office Administrator
Charger Logistics Inc.
Brampton, ON
Full-time
Added 2 days ago
Administrative Assistant
SaskEnergy
Regina, SK
Full-time
…join our team. The Administrative Assistant provides general office support for the department by performing a variety of administrative, general and specialized duties including clerical,…
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Office Manager - JOEY Kenaston
JOEY Restaurant Group
Winnipeg, MB
Full-time
As an Office Team Member at JOEY, you will play a
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Office Assistant
The Salvation Army Canada and Bermuda Territory
Bridgewater, NS
Full-time
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Administrative Assistant, Wood Gundy-Bilingual
CIBC
Sherbrooke, QC
Full-time
Added 2 days ago
Administrative Assistant
CIBC
Regina, SK
Full-time
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Purchaser
Zaber Technologies
Vancouver, BC
Full-time
The Purchasing Team procures everything from office supplies to specialized mechanical and electrical components and assemblies. We make sure our colleagues have the parts they need to do…
Added 2 days ago
Office Manager - JOEY Kenaston
JOEY Restaurants
Winnipeg, MB
As an Office Team Member at JOEY, you will play a
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Administrative Assistant
EPCOR
AB · Edmonton, Alberta
Full-time
Added 2 days ago
Administrative Assistant to Director, MHA
Nova Scotia Health and IWK Health
Halifax, NS
Added 2 days ago
Chief Administrative Officer
University of Toronto
Toronto, ON
Added 2 days ago
Operations Supervisor
GFL Environmental Inc.
Calgary, AB · Edmonton, AB · Red Deer, AB · Winnipeg, MB · Estevan, SK · Regina, SK · Saskatoon, SK
Full-time
Added 2 days ago
Operations Supervisor - Production and Special Projects
Group Compass Ltee
Vancouver, BC
Full-time
Added 2 days ago
Procurement Specialist / Coordinator
Kleinfelder Inc
Calgary, AB · Edmonton, AB
Other
Added 2 days ago
Health Records Clerk - Family Practice Health Centre
Women's College Hospital
Toronto, ON · Greater Toronto Area, Canada
$25.37 to $28.46 CAD / hour
Full-time
Added 2 days ago
Executive Assistant, Distribution, GBRS
iA Financial Group (Industrial Alliance)
Quebec, QC
Temporary
Are you passionate about administration and looking to contribute to the purpose of a company that strives to ensure its clients feel confident and secure about their future? As an…
Added 2 days ago
Office Administrator and Bookkeeper
Nawkaw Inc.
Mississauga, ON
Full-time
This position helps keep projects, schedules, work orders, documentation, reporting, customer communication, and office activities organized and moving forward. The role also performs…

RR Donnelley

Receptionist

Toronto, ON, Canada

Job type: Full-time
Posting language: English
Posted: Sep 24, 2026

Apply About employer

Applications open in a new tab.

Original job description

Company Description

RRD provides marketing, packaging, print, and business services to the world’s most respected brands. The company’s proprietary technology, advanced data analytics, and expertise fuel organizational decision-making from strategy through execution, delivering sustainable solutions with the lowest possible environmental impact. Global organizations and regulated industries trust RRD to reduce complexity and drive audience connections across the entire customer journey.

Job Description

Schedule: Monday - Friday, 8:00am - 5:00pm

The Office Service Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics (copy) and mail services in both physical and digital environments, with support for services in hospitality, facilities, audio/visual, reception, and other Williams Lea service lines as needed.

Job Duties

(* denotes an “essential function”)

*Utilize appropriate logs for all office services work.
*Ensure that job tickets are properly filled out before beginning work.
*Perform work in office services, primarily reprographics, mail and intake functions according to established procedures.
*Follow procedures to run jobs in proper order.
*Communicate with supervisor or client on job or deadline issues.
*Meet contracted deadlines for accepting, completing, and delivering all work.
*Troubleshoot basic equipment problems.
Be able to lift up to 50 lbs. on a regular basis.
Prioritize workflow.
Performs Quality Assurance on own and work of others.
Load machines with various paper, toner, supplies.
Answer telephone, emails, and place service calls when needed.
Interact with clients in person, over the phone or electronically.
Adhere to Williams Lea policies in addition to client site policies.
Use equipment and supplies in a cost-efficient manner.

Qualifications

High school diploma or equivalent.
Minimum (1) year office services experience preferably in a legal, banking or large corporate environment.
Proficient using mail, phone, email, digital reprographics and mail equipment.
Familiar with general back office procedures to meet and maintain client satisfaction.
Proven customer service skills are required in order to create, maintain and enhance customer relationships.
Good written and verbal communication skills, including professional telephone and email etiquette.
Attention to detail with good organizational skills.
Must be able to meet deadlines and complete all projects in a timely manner.
Ability to handle sensitive and/or confidential documents and information.
Able to make independent decisions that conform to business needs and policy.
Good problem-solving skills, with the ability and understanding of when to escalate a problem to a supervisory level.
Must work well in a team environment.
Must be able to interact effectively with multi-functional and diverse backgrounds.
Ability to work in a fast-paced environment.
Must be self-motivated with positive can-do attitude.

Additional Information

The salary range for this role at the noted RRD location is $17.88- $23.85 / hour. Starting pay decisions are determined based on multiple factors including but not limited to relevant education, qualifications, skills, experience, certifications, proficiency, performance, shift, location, and other business needs. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD’s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.

RRD is an Equal Opportunity Employer, including disability/veterans

At RRD, we value innovation, authenticity, and integrity. To uphold the security and fairness of our hiring process, we ask that candidates refrain from using AI tools during interviews to ensure an authentic and secure experience. We appreciate your cooperation as we work to maintain a transparent and equitable hiring process.

All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.

Compensation: USD 17.88 - USD 23.85 - hourly

Apply About employer

More about this job

Responsibilities

Provide daily office services, primarily reprographics, mail processing, and intake, while supporting reception and other client-site services as needed. Track and complete work according to procedures and deadlines, troubleshoot basic equipment issues, perform quality checks, and communicate with clients and supervisors.

Requirements

A high school diploma or equivalent and at least one year of office services experience are required, preferably in a legal, banking, or large corporate environment. Candidates should have customer service and communication skills, familiarity with mail and digital reprographics equipment, strong organization and problem-solving abilities, and the ability to handle confidential information, meet deadlines, work on a team, and lift up to 50 pounds regularly.

Skills

Customer Service
Reprographics
Mail Services
Reception
Office Services
Telephone and Email Etiquette
Written and Verbal Communication
Attention to Detail
Organization
Quality Assurance
Equipment Troubleshooting
Workflow Prioritization
Deadline Management
Confidential Document Handling
Problem-Solving
Teamwork

Benefits

Medical Coverage
Dental Coverage
Vision Coverage
Paid Time Off
Disability Insurance
401(k) With Company Match
Life Insurance
Voluntary Supplemental Insurance
Parental Leave
Adoption Assistance
Tuition Assistance
Employer and Partner Discounts

Visa sponsorship

Not detected in the job text

Keywords

Office Services
Reprographics
Copy Services
Mail Services
Mail Intake
Reception
Hospitality
Facilities
Audio/Visual
Job Tickets
Work Logs
Digital Reprographics
Mail Equipment
Quality Assurance
Equipment Troubleshooting
Customer Service
Client Relations
Confidential Documents
Deadline Management
Workflow Prioritization
Telephone Etiquette
Email Etiquette
Back Office Procedures
Cost-Efficient Resource Use
Teamwork

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