Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 1, 2026

Hiring at a glance

View jobs

Open jobs: 4,438
Employers: 2,053

Advertised starting pay

Average starting payCAD / year: $72,697Across 298 listings
Average starting payCAD / hour: $26.77Across 160 listings
Average starting payCAD / month: $5,068Across 14 listings
Average starting payUSD / year: $91,346Across 13 listings
Average starting payUSD / hour: $17.99Across 11 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%48 listings
Hybrid: 16%714 listings
On-site: 82%3,648 listings

Not specified: 1% (28 listings)

Employers hiring include Canada Post - Postes Canada (257), HealthCareersInSask.ca (67), Chartwell (49).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 6 days ago
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Canada
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Office Administrative Assistant
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Full-time
Department: Community Health Services Administration
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Nipawin, SK
Full-time
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Sainte-Madeleine, QC
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…and welfare of the clients, security of the facilities and administration of any emergencies of clients staying at the Transition Home. The Transition House Attendant should conduct…
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Post Office Assistant - Term
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Barwick, ON
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a custom
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Post Office Assistant - Term
Canada Post - Postes Canada
Lebel-sur-Quévillon, QC
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will us

RR Donnelley

Receptionist

Toronto, ON, Canada

Job type: Full-time
Posting language: English
Posted: Sep 24, 2026

Apply About employer

Applications open in a new tab.

Original job description

Company Description

RRD provides marketing, packaging, print, and business services to the world’s most respected brands. The company’s proprietary technology, advanced data analytics, and expertise fuel organizational decision-making from strategy through execution, delivering sustainable solutions with the lowest possible environmental impact. Global organizations and regulated industries trust RRD to reduce complexity and drive audience connections across the entire customer journey.

Job Description

Schedule: Monday - Friday, 8:00am - 5:00pm

The Office Service Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics (copy) and mail services in both physical and digital environments, with support for services in hospitality, facilities, audio/visual, reception, and other Williams Lea service lines as needed.

Job Duties

(* denotes an “essential function”)

*Utilize appropriate logs for all office services work.
*Ensure that job tickets are properly filled out before beginning work.
*Perform work in office services, primarily reprographics, mail and intake functions according to established procedures.
*Follow procedures to run jobs in proper order.
*Communicate with supervisor or client on job or deadline issues.
*Meet contracted deadlines for accepting, completing, and delivering all work.
*Troubleshoot basic equipment problems.
Be able to lift up to 50 lbs. on a regular basis.
Prioritize workflow.
Performs Quality Assurance on own and work of others.
Load machines with various paper, toner, supplies.
Answer telephone, emails, and place service calls when needed.
Interact with clients in person, over the phone or electronically.
Adhere to Williams Lea policies in addition to client site policies.
Use equipment and supplies in a cost-efficient manner.

Qualifications

High school diploma or equivalent.
Minimum (1) year office services experience preferably in a legal, banking or large corporate environment.
Proficient using mail, phone, email, digital reprographics and mail equipment.
Familiar with general back office procedures to meet and maintain client satisfaction.
Proven customer service skills are required in order to create, maintain and enhance customer relationships.
Good written and verbal communication skills, including professional telephone and email etiquette.
Attention to detail with good organizational skills.
Must be able to meet deadlines and complete all projects in a timely manner.
Ability to handle sensitive and/or confidential documents and information.
Able to make independent decisions that conform to business needs and policy.
Good problem-solving skills, with the ability and understanding of when to escalate a problem to a supervisory level.
Must work well in a team environment.
Must be able to interact effectively with multi-functional and diverse backgrounds.
Ability to work in a fast-paced environment.
Must be self-motivated with positive can-do attitude.

Additional Information

The salary range for this role at the noted RRD location is $17.88- $23.85 / hour. Starting pay decisions are determined based on multiple factors including but not limited to relevant education, qualifications, skills, experience, certifications, proficiency, performance, shift, location, and other business needs. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD’s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.

RRD is an Equal Opportunity Employer, including disability/veterans

At RRD, we value innovation, authenticity, and integrity. To uphold the security and fairness of our hiring process, we ask that candidates refrain from using AI tools during interviews to ensure an authentic and secure experience. We appreciate your cooperation as we work to maintain a transparent and equitable hiring process.

All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.

Compensation: USD 17.88 - USD 23.85 - hourly

Apply About employer

More about this job

Responsibilities

Provide daily office services, primarily reprographics, mail processing, and intake, while supporting reception and other client-site services as needed. Track and complete work according to procedures and deadlines, troubleshoot basic equipment issues, perform quality checks, and communicate with clients and supervisors.

Requirements

A high school diploma or equivalent and at least one year of office services experience are required, preferably in a legal, banking, or large corporate environment. Candidates should have customer service and communication skills, familiarity with mail and digital reprographics equipment, strong organization and problem-solving abilities, and the ability to handle confidential information, meet deadlines, work on a team, and lift up to 50 pounds regularly.

Skills

Customer Service
Reprographics
Mail Services
Reception
Office Services
Telephone and Email Etiquette
Written and Verbal Communication
Attention to Detail
Organization
Quality Assurance
Equipment Troubleshooting
Workflow Prioritization
Deadline Management
Confidential Document Handling
Problem-Solving
Teamwork

Benefits

Medical Coverage
Dental Coverage
Vision Coverage
Paid Time Off
Disability Insurance
401(k) With Company Match
Life Insurance
Voluntary Supplemental Insurance
Parental Leave
Adoption Assistance
Tuition Assistance
Employer and Partner Discounts

Visa sponsorship

Not detected in the job text

Keywords

Office Services
Reprographics
Copy Services
Mail Services
Mail Intake
Reception
Hospitality
Facilities
Audio/Visual
Job Tickets
Work Logs
Digital Reprographics
Mail Equipment
Quality Assurance
Equipment Troubleshooting
Customer Service
Client Relations
Confidential Documents
Deadline Management
Workflow Prioritization
Telephone Etiquette
Email Etiquette
Back Office Procedures
Cost-Efficient Resource Use
Teamwork

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