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Added 12 mins ago
Winter 2027 Co-op - Indigenous Student Internship - Administrative Assistant
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Full-time
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Accounts Payable and Accounting Coordinator (AP)
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RS Technologies Inc.

Accounts Payable and Accounting Coordinator (AP)

Chatham-Kent, ON, Canada
Windsor, ON, N0P 2L0, Canada

Job type: Full-time
Posting language: English
Posted: Sep 21, 2026

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Original job description

Position Summary:

Reporting to the Assistant Controller, the AP & Accounting Coordinator plays a key role in supporting the financial operations of our Tilbury locations and Corporate office. This position oversees day-to-day Accounts Payable activities, ensures accurate and timely processing, and helps improve accounting processes and overall efficiency.

At RS, we are redefining how the world builds reliable energy infrastructure. We design and manufacture advanced composite utility poles that are lighter, stronger, and longer-lasting than traditional materials such as wood, steel, and concrete. Our poles are engineered for superior performance in the most demanding environments, providing utilities with a durable, low-maintenance, and sustainable solution for a more resilient grid. With operations in North America and customers across 30+ countries, RS is a leader in grid resilience, driven by our values of Safety, Respect, Resilience, and Teamwork.

Responsibilities:

Reconcile material invoices to packing slips
Reconciliation of service invoices to purchase orders in accounting software/ERP system verifying that the service is complete and receive in ERP system.
Code recurring invoices and those invoices without purchase orders as well as follow up with the manager who initiated the purchase for approval
Enter invoices into accounting software/ERP system, identify discrepancies and make appropriate adjustments
Inform Assistant Controller to review and post batch
Reconcile visa statements monthly and enter accounting software/ERP system
Complete supplier credit applications as required
Request biweekly accounts payable payments and forward to Assistant Controller for approval
Process all approved CAD and USD cheques and mail out in a timely manner
Make copies of cheques, match them to the corresponding invoices and file accordingly
Forward wire requests to Assistant Controller for completion
Enter all wire payments into the accounting software/ERP system
Review supplier statements and reconcile to accounting records
Maintain health benefits spreadsheet that coincides with the monthly invoice and communicate all new additions to payroll ensuring deductions are applied appropriately (i.e. long term disability)
Receive freight POs in accounting software/ERP system as requested by purchasing
Process shareholder/board of director's quarterly payments, retainer and meeting fees
Setup suppliers into accounting software/ERP system
Help provide details of accounts as requested from departments

Administrative:

Review and process all employee expense reports submitted through Concur or those manually prepared and audit for accuracy
Maintain the weekly employee availability report and distribute to employees
Retrieve incoming mail from PO Box, open and distribute to employees
Assist in the annual financial audit as necessary
Backup to answer the main phone as required
Other duties as assigned

Qualifications:

College Accounting Diploma required
Minimum 3-5 years of experience preferred
Strong communication (verbal and written) and organizational skills
Strong computer skills (MS Office – specifically Excel)
Excellent analytical and problem-solving skills to fully address accounts payable issues
Epicor (E10) experience is preferred

Working Conditions:

Office Environment ability to sit, stand, and walk for extended periods throughout the workday.
Frequent use of hands and fingers to operate computers, office equipment, and related tools.

Why RS?

At RS, we are redefining the future of utility infrastructure. Our composite utility poles are stronger, lighter, and longer lasting than traditional materials, helping utilities build more resilient and sustainable electrical grids worldwide.
Joining RS means becoming part of a growing organization where payroll and benefits play an essential role in supporting our employees and operations. This position provides an opportunity to strengthen processes, improve employee experience, and support RS's continued growth.

Equal Opportunity Employer

RS is an Equal Opportunity Employer committed to creating a diverse and inclusive workplace where every employee is treated with respect and provided with the opportunity to succeed. We celebrate diversity and are dedicated to maintaining a safe, collaborative, and supportive work environment

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More about this job

Responsibilities

The Accounts Payable and Accounting Coordinator manages day-to-day accounts payable activities, including invoice reconciliation, payment processing, and expense report auditing. The role also supports financial operations by maintaining accounting records, assisting with audits, and providing administrative support to the corporate office.

Requirements

Candidates must possess a College Accounting Diploma and 3-5 years of relevant experience. Proficiency in MS Office, particularly Excel, and strong analytical and communication skills are required, with preference given to those with Epicor experience.

Skills

Accounts payable
Accounting
Reconciliation
Invoice processing
ERP systems
Epicor
MS Office
Excel
Analytical skills
Problem-solving
Communication
Organizational skills
Expense reporting
Financial audit support

Benefits

Health benefits

Visa sponsorship

Not detected in the job text

Keywords

Accounts Payable
Accounting
ERP
Epicor
Invoice Reconciliation
Financial Operations
Expense Reports
Concur
MS Office
Excel
Audit Support
Utility Infrastructure
Grid Resilience
Manufacturing
Administrative Support
CAD
USD
Wire Transfers
Payroll
Health Benefits

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