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Added 14 mins ago
AC
Analyste en contrôle des stocks
ALTEN Canada
Montreal, QC
- Full-time
The people who make up the ALTEN Group are the driving force behind our business. At ALTEN Canada, we offer each candidate a fully personalized service. You have the option to practice your…
Added 14 mins ago
T
Cost Analyst
Thermon
Orillia, ON
- Full-time
…heaters, and liquid load banks to tubing bundles and heat trace systems. We are the silent guardians of critical infrastructure. From the relentless demands of chemical plants and the…
Added 14 mins ago
YC
CUPE 2331 Temporary Specialized Educational Intervenor - Area North and South
York Catholic District School Board
Aurora, ON
- Temporary
Support specific programs in language (e.g., augmentative and alternative communication systems), social - emotional learning (e.g., self-regulation), and behaviour (e.g., safety) as…
Added 14 mins ago
K
Senior Business Analyst
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Toronto, ON
- Full-time
5–7+ years of experience as a Business Analyst, Technical Business Analyst, Business Systems Analyst, or similar role supporting digital, CRM, direct marketing, or omnichannel programs.
Added 14 mins ago
UC
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Canada
- Contract
…This is a platform-first role: rather than building individual business pipelines, you will build the foundation that every data engineer, analyst, and data scientist depends on, including…
Added 14 mins ago
EI
Human Resources Business Partner - Term Certain
Elk Island Public Schools
Sherwood Park, AB
- Full-time
Ready to make an impact? EIPS is recruiting a Term Certain full-time Human Resources Business Partner to support and empower our team across the organization.
Added 14 mins ago
YC
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Aurora, ON
- Temporary
…Non-Violent Crisis Intervention (e.g., Behaviour Management Systems with Containment-trained, UMAB,…
Added 14 mins ago
BC
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Bantrel Co.
Toronto, ON
- $150,000 to $170,000 CAD / year
- Full-time
…community supporter. Our private ownership provides long-term business planning and strategic decision horizons supported by a strong financial…
Added 14 mins ago
BC
Lead Electrical Engineer
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- Full-time
…community supporter. Our private ownership provides long-term business planning and strategic decision horizons supported by a strong financial…
Added 14 mins ago
Cook 3
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Assist with the development of cost control systems to reduce waste in food, supplies, and labour.
Added 14 mins ago
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Added 14 mins ago
Plant Manager
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Nisku, AB
Strong knowledge of data analysis, performance reporting, and business management systems used to monitor operational and financial performance.
Added 14 mins ago
Senior HR Business Partner
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Ottawa, ON · Toronto, ON
…ensure your payments are cleared and settled. In 2025 alone, our systems cleared approximately $103 trillion or $411.9 billion every business day! If you are passionate about payments and…
Added 14 mins ago
Human Resources - HR Business Partner
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Added 14 mins ago
Safety Coordinator
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Added 14 mins ago
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Added 14 mins ago
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…laboratory diagnostic information and digital health connectivity systems, enabling patients and healthcare practitioners to diagnose, treat, monitor and prevent disease. We are passionate…
Added 14 mins ago
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Added 14 mins ago
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Added 14 mins ago
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Ability to use current business systems, working knowledge of computer functions and use.
Added 14 mins ago
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- Full-time
Be a team player who seeks to understand the business and asks questions to other members of the team, sales, and client service partners to bring resolution to client requests
Added 14 mins ago
Manager, Firmware SDK
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Ottawa, ON · Kanata, Ontario
We are hiring a manager for either our Calgary or Ottawa location to lead our Firmware SDK (Software Developer Kit) development team. As the ideal candidate, you will have a strong…
Added 14 mins ago
FO
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…and continuous improvement of outreach‑related processes and systems, including the establishment and regular updating of standard operating procedures and internal…
Added 14 mins ago
Customer Service Representative I
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Added 15 mins ago
GE
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RSM Canada

Workplace Experience Support Specialist Senior

Toronto, ON, Canada

Compensation Range: $55,500 - $84,300 · Full-time

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Job details

Pay: Compensation Range: $55,500 - $84,300
Job type: Full-time
Apply by: Nov 29, 2026
Experience: 3+ years of experience in related field required
Posting language: English
Posted: Oct 30, 2026

Original job description

We are the leading provider of professional services to the middle market globally, our purpose is to instill confidence in a world of change, empowering our clients and people to realize their full potential. Our exceptional people are the key to our unrivaled, inclusive culture and talent experience and our ability to be compelling to our clients. You’ll find an environment that inspires and empowers you to thrive both personally and professionally. There’s no one like you and that’s why there’s nowhere like RSM.

The workplace experience support specialist senior delivers the office location workplace experience for colleagues. This position is responsible for supporting daily office operations such as visitor management, safety, hospitality experiences, reception (including answering multiline telephone systems for a single location or multiple locations) and facilities coordination in accordance with workplace experience support playbooks and firm policies and guidelines.

The workplace experience support specialist senior provides best-in-class hospitality experiences for internal and external clients. Ensures the location is safe, well-maintained, and clean. Be responsible for interaction with building management and vendors. This position oversees maintenance of office equipment and supplies, including furniture, phones (excluding cellphones), security cards, and the ordering and replenishing of office supplies. Facilitate and/or lead any office moves/remodels as needed. Look to streamline and improve inefficient processes. Also, provide assistance to other areas of ESS, performing and working on intermediate to advanced projects or requests. Act as a liaison to the office/market leader for anything related to workplace experience support as needed. The workplace experience support specialist senior supports the effort in sustaining and energizing a local culture that supports positive connection with the larger firm through internal and client-facing activities that enhance the RSM experience. Act in the workplace experience support manager’s or supervisor’s absence when required.

Responsibilities

Work with building management to maintain updated information related to building security, including workplace health and safety team and/or emergency evacuation team, environmental sustainability efforts, forms and documents required from the landlord, special requests for our space and maintenance issues.
Participate as a key team member in office operations and facilities projects, including real estate projects (i.e., remodel, office relocation, equipment moves).
Coordinate and oversee maintenance of the office space, including carpet maintenance, security system, air-conditioning, plant service, furniture repairs, appliances, office equipment and AED devices.
Purchase and maintain inventory of office supplies and equipment by monitoring supply quantity and replenishing materials before depletion.
Lead new hire/intern onboarding process following the guidelines outlined in the ESS orientation toolkit. Provide new hires/interns/transfers with all necessary office needs. Train new employees on building procedures, local office policies and use of equipment and systems.
Monitor ServiceNow regularly to check for incoming location services requests and acknowledge/fulfill those requests in a timely manner. Provide routine support and guidance, as necessary, in one or more of the following areas:
Handle mail services, including distribution of mail, UPS, FedEx, and other packages. Coordinate courier services, research, and resolve any issues with packages that are improperly addressed or packaged, and assist employees with mailing needs.
Be responsible for print, bind, scan and copy jobs for the business.
Locate and check out client files, maintain client records and documents, order files from the off-site storage facility per the location services playbook and firm record retention procedures.
Ensure that all visitor management and reception activities are supported, demonstrating quality customer service. Keep track of all visitors and visitor access badges in the national visitor log.
Lead meeting and event coordination, including catering request orders, setup/cleanup, conference room reservations and audio-visual equipment support.
Serve as a subject matter professional and resource for staff who have questions regarding office policies and procedures.

Required Qualifications

High school diploma or GED
3+ years of experience in related field required
Demonstrates a working knowledge of tools, resources and technology required with assigned responsibilities
Intermediate to Advanced Microsoft Office skills, ability to learn programs/software utilized by the firm and train others as neede
Ability to lift up to 40 lbs. and stand on your feet for an extended period of time
Has the ability to respond positively to changing circumstances, seeks and implements change to drive business improvement and serves as a model of the change
Effective organization, prioritization and time management skills, and strong attention to detail
Works collaboratively with location services leadership to provide input and support during the business planning process

At RSM, we offer a competitive benefits and compensation package for all our people. Learn more about our total rewards at https://rsmcanada.com/careers/life-at-rsm/rewards-and-benefits.html.

We believe flexibility and in-person connection both play an important role in how we work and grow. Most roles at RSM follow a hybrid workstyle, which means team members are aligned to an RSM office and come together in person when it best supports clients, teams, development or relationship-building. Some roles may be virtual or primarily on-site based on role requirements, team priorities and client needs.

RSM does not tolerate discrimination and/or harassment based on race; colour; creed; sincerely held religious beliefs, practices or observances; sex (including pregnancy or disabilities related to nursing); gender (including gender identity and/or gender expression); sexual orientation; national origin; ancestry; familial or marital status; age; physical or mental disability; citizenship; political affiliation; medical condition (including family and medical leave); domestic violence victim status; past, current or prospective service in the Canadian uniformed service; Canadian Military/Veteran status; pre-disposing genetic characteristics or any other characteristic protected under applicable provincial employment legislation.

Accommodation for applicants with disabilities is available upon request in connection with the recruitment process and/or employment/partnership. RSM is committed to providing equal opportunity and reasonable accommodation for people with disabilities. If you require a reasonable accommodation to complete an application, interview, or otherwise participate in the recruiting process, please call us at 800-274-3978 or send us an email at careers@rsmus.com.

At RSM, an employee’s pay at any point in their career is intended to reflect their experiences, performance, and skills for their current role. The salary range (or starting rate for interns and associates) for this role represents numerous factors considered in the hiring decisions including, but not limited to, education, skills, work experience, certifications, location, etc. As such, pay for the successful candidate(s) could fall anywhere within the stated range.

Compensation Range: $55,500 - $84,300

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More about this job

Responsibilities

Manage daily office operations and facilities, including visitor services, safety, maintenance, supplies, vendors, and office equipment. Coordinate onboarding, mail and document services, meeting and event support, office projects, and timely responses to location service requests.

Requirements

A high school diploma or GED and at least three years of related experience are required, along with working knowledge of relevant tools and intermediate-to-advanced Microsoft Office skills. The role also requires strong organization, prioritization, time management, attention to detail, adaptability, collaboration, and the ability to lift up to 40 pounds and stand for extended periods.

Skills

Office Operations
Facilities Coordination
Visitor Management
Reception
Customer Service
Hospitality
Building Security
Health And Safety
Vendor Management
Inventory Management
New Hire Onboarding
Microsoft Office
ServiceNow
Event Coordination
Organization
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Workplace Experience
Office Operations
Facilities Coordination
Visitor Management
Reception
Hospitality
Building Management
Building Security
Workplace Health And Safety
Emergency Evacuation
Environmental Sustainability
Vendor Management
Office Maintenance
Office Supplies
Inventory Management
Office Relocation
Remodeling
New Hire Onboarding
ServiceNow
Microsoft Office
Mail Services
Courier Services
Client Records
Record Retention
Meeting Coordination
Event Coordination
Catering
Conference Rooms
Audio-Visual Equipment
AED Devices

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