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Rubicon Organics™

Inventory Specialist

Delta, BC, Canada

Pay: $60,000 to $65,000 CAD / year
Job type: Full-time
Apply by: Oct 25, 2026
Experience: 3+ years of inventory control, inventory management, inventory reconciliation, or related supply chain experience.
Posting language: English
Posted: Sep 25, 2026

Apply About employer

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Original job description

Rubicon is seeking a highly analytical, detail-oriented, and proactive Inventory Specialist to support inventory control, reconciliation, reporting, and data integrity activities across company-operated facilities and multiple third-party logistics (3PL) locations. The Inventory Specialist plays a critical role in maintaining accurate inventory records for Biomass, Packaging Materials, Work-in-Process (WIP), and Finished Goods (CPG) through inventory reconciliations, variance analysis, transaction reviews, reporting, and inventory control activities.

Working closely with Logistics, Finance, Supply Chain, Warehouse, Production teams, and 3PL partners, the Inventory Specialist is responsible for ensuring inventory records within Microsoft Dynamics 365 (D365) accurately reflect physical inventory and operational activity. This role owns the day-to-day execution of inventory reconciliation processes, inventory reporting, variance investigations, inventory transaction accuracy, and inventory data management while supporting audit readiness, inventory governance, and continuous improvement initiatives across the supply chain network.

The successful candidate will leverage advanced Microsoft Excel and D365 reporting capabilities to analyze inventory data, identify trends, monitor inventory performance, and provide actionable insights that improve inventory accuracy, visibility, and operational effectiveness.

This role will be based at our Delta facility, reporting to the Warehouse Manager.

Key Responsibilities

Inventory Reconciliation & Control

Perform weekly, monthly, quarterly, and annual inventory reconciliations across company-operated and 3PL locations.
Reconcile inventory balances for Biomass, Packaging Materials, Work-in-Process (WIP), and Finished Goods (CPG).
Validate inventory transactions and ensure inventory records accurately reflect physical inventory and operational activities.
Investigate inventory variances, identify root causes, and coordinate corrective actions with stakeholders.
Review inventory movements, transfers, receipts, adjustments, and consumption transactions for accuracy and completeness.
Maintain inventory reconciliation documentation and support audit-ready inventory records.
Support month-end, quarter-end, and year-end inventory close activities in partnership with Finance.
Escalate significant discrepancies and inventory control concerns to leadership.
Inventory Validation & Analysis
Review and validate inventory count results completed by Inventory Coordinators and 3PL partners.
Participate in cycle counts, spot audits, recounts, and inventory validation activities.
Analyze physical versus system inventory variances and support timely resolution.
Monitor inventory adjustment activity and track variance trends.
Document findings, root causes, and corrective actions.
Support initiatives designed to improve inventory accuracy and control.

3PL Inventory Coordination

Coordinate inventory reconciliation activities with third-party logistics providers.
Review and validate inventory reports received from 3PL facilities.
Investigate discrepancies between D365 records and 3PL inventory balances.
Work with warehouse partners to resolve inventory issues and obtain supporting documentation.
Monitor inventory aging, excess inventory, and slow-moving inventory at external locations.
Maintain inventory visibility and reporting across all warehouses and 3PL locations.

D365 Inventory Administration

Maintain inventory transaction accuracy and integrity within Microsoft Dynamics 365.
Review and correct inventory transaction errors and system discrepancies.
Support inventory master data maintenance and warehouse location accuracy.
Ensure compliance with inventory controls, policies, and approval processes.
Support inventory-related system testing, enhancements, and process improvements.
Assist in maintaining inventory management procedures and documentation.

Reporting & Analytics

Prepare and distribute recurring inventory reports, reconciliation summaries, and variance analyses.
Generate inventory performance reports for Supply Chain, and Finance teams.
Develop and maintain Excel-based reports, reconciliation tools, dashboards, and KPI reporting.
Analyze inventory trends and identify opportunities to improve inventory performance.
Support inventory planning, forecasting, optimization, and working capital initiatives.
Provide ad hoc analysis and reporting as required.

Cross-Functional Collaboration

Partner with Finance, Procurement, Planning, Production, Supply Chain, Warehouse, Logistics teams, and 3PL providers to resolve inventory issues.
Communicate inventory risks, discrepancies, and corrective action plans.
Support inventory financial reconciliation and close activities.
Participate in inventory review meetings and process improvement initiatives.
Promote inventory control best practices and compliance.

Audit, Compliance & Continuous Improvement

Maintain inventory records and supporting documentation for audits.
Ensure compliance with inventory policies, procedures, and internal controls.
Support SOP development and documentation updates.
Participate in root cause investigations for recurring inventory issues.
Identify opportunities to strengthen inventory controls and reporting processes.
Support continuous improvement projects focused on inventory accuracy and efficiency.

Key Success Measures

Inventory Accuracy
Reconciliation Completion and Accuracy
Variance Resolution Timeliness
D365 Inventory Data Accuracy
Reporting Accuracy and Timeliness
Audit Readiness
Inventory Control Compliance
Recurring Variance Reduction

Qualifications & Experience

3+ years of inventory control, inventory management, inventory reconciliation, or related supply chain experience.
Experience working in manufacturing, CPG, distribution, logistics, or warehouse environments.
Experience supporting multiple warehouse locations and/or 3PL providers.
Strong ERP experience, preferably Microsoft Dynamics 365 (D365).
Advanced Microsoft Excel skills including Pivot Tables, XLOOKUP/VLOOKUP, INDEX/MATCH, Power Query, data validation, dashboard development, and reconciliation analysis.
Demonstrated ability to analyze large datasets and develop inventory reports and performance metrics.
Strong analytical, investigative, and problem-solving skills.
Experience supporting inventory audits and financial inventory reconciliations.
Excellent communication, organization, and time-management skills.

Preferred Qualifications

Post-secondary education in Supply Chain Management, Business Administration, Logistics, Operations Management, Accounting, or a related field.
APICS/ASCM, SCMP, CPIM, CSCP, or related certification considered an asset.
Experience in regulated manufacturing, cannabis, food, pharmaceutical, or consumer packaged goods environments.
Experience with Power BI, Power Query, and advanced reporting tools.
Knowledge of cycle counting inventory reconciliation, ABC analysis, inventory valuation, and root cause analysis.

Why Rubicon  

Rubicon Organics is Canada's leader in premium, certified organic cannabis and a fast-growing company with strong momentum, offering the opportunity to make a meaningful impact. You'll join a collaborative, high-performing team that values accountability, speed, and continuous improvement, where you'll have direct visibility into the results of your work and the chance to learn and contribute across multiple functions. It's a quality-driven culture where innovation, ownership, and growth are at the heart of everything we do.

Base salary of $60K–$65K.
Annual performance bonus of up to 10%.
Monthly phone stipend of up to $70.
Comprehensive medical and dental benefits after three months.
Annual 3-week vacation to start.
Free on-site parking with a complementary EV charger.

We believe hiring should be a human process. Every application is reviewed by our team, and we do not use artificial intelligence or automated tools to screen, rank, or make decisions about candidates. 

We take a deliberate approach to evaluating each applicant based on their experience, skills, and potential, ensuring every candidate is considered thoughtfully and fairly.

Apply About employer

More about this job

Responsibilities

Reconcile and validate inventory across company facilities and third-party logistics locations, investigate discrepancies, and maintain accurate inventory transactions and records in Microsoft Dynamics 365. Prepare inventory reports and analyses, support financial close and audit readiness, coordinate corrective actions with cross-functional teams, and contribute to inventory control improvements.

Requirements

Requires at least three years of inventory control, management, reconciliation, or related supply chain experience, preferably in manufacturing, CPG, distribution, logistics, or warehouse settings. Candidates should have strong ERP and advanced Excel skills, experience analyzing inventory data and supporting audits and financial reconciliations, and excellent analytical, communication, and organizational abilities; related post-secondary education and certifications are preferred assets.

Skills

Inventory Reconciliation
Inventory Control
Variance Analysis
Microsoft Dynamics 365
Advanced Microsoft Excel
Pivot Tables
XLOOKUP/VLOOKUP
INDEX/MATCH
Power Query
Dashboard Development
Inventory Reporting
Data Analysis
Root Cause Analysis
Cycle Counting
3PL Coordination
Audit Readiness

Benefits

Annual Performance Bonus Up To 10%
Monthly Phone Stipend Up To $70
Medical Benefits
Dental Benefits
Three Weeks Of Annual Vacation
Free On-Site Parking
Complimentary EV Charger

Visa sponsorship

Not detected in the job text

Keywords

Inventory Control
Inventory Reconciliation
Inventory Management
Microsoft Dynamics 365
Microsoft Excel
Pivot Tables
XLOOKUP/VLOOKUP
INDEX/MATCH
Power Query
Power BI
3PL
Supply Chain
Warehouse Operations
Biomass
Packaging Materials
Work-In-Process
Finished Goods
Cycle Counting
Inventory Valuation
ABC Analysis
Variance Analysis
Root Cause Analysis
Inventory Audits
Financial Reconciliation
Inventory Reporting
Data Integrity
Inventory Optimization
CPIM
CSCP
Cannabis Manufacturing

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