Corporate Legal Assistant

About the Company

Our client, a leading full-service law firm located in downtown Toronto, is seeking an experienced Corporate Legal Assistant to join their team.

Responsibilities

• Provide comprehensive administrative and legal assistant support to three partners within the Corporate/Commercial group
• Draft, revise, format, compare, and finalize complex corporate and transactional documents
• Perform advanced document formatting, blacklining, revisions, and conversions using Litera Compare, Kofax, and Microsoft Office
• Prepare correspondence, legal documents, and other materials through transcription and copy-typing
• Prepare, organize, and maintain corporate minute books and closing documentation
• Manage calendars, meetings, appointments, and travel arrangements
• Prepare pre-bills and assist with billing administration and expense reports
• Open and maintain client files, including electronic and physical document management
• Coordinate photocopying, scanning, binding, filing, and courier arrangements
• Liaise professionally with lawyers, clients, and internal staff
• Maintain organized records and assist with file maintenance and storage
• Provide support on special projects and additional administrative duties as required

Requirements

• Legal Assistant diploma from an accredited institution
• 3+ years of experience as a Corporate Legal Assistant within a law firm
• Strong experience supporting corporate/commercial lawyers and working with complex transactional documents
• Advanced document specialist skills, including formatting, blacklining, revisions, and document conversions
• Proficiency with Litera Compare, Kofax, Microsoft Word, Outlook, and Calendar
• Experience preparing and maintaining corporate minute books
• Strong proofreading, transcription, and organizational skills
• Experience with billing administration and pre-bills; 3E experience considered an asset
• Familiarity with document management systems considered an asset
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment
• Excellent communication, interpersonal, and client service skills
• Exceptional attention to detail and ability to work independently with minimal supervision
• Professional, collaborative, and team-oriented approach

Compensation

• Salary up to $65,000, commensurate with experience
• Comprehensive benefits package
• Hybrid work arrangement with 3 days in the office
• Opportunity to join an established and highly regarded Toronto law firm
• Collaborative and professional working environment

We do not use AI to screen candidates.