Legal Assistant

About the Company

Our client, a well-respected Toronto law firm, is seeking a Legal Assistant to join its Tax and Estates department. This is an excellent opportunity for an experienced Legal Assistant to support a busy team of lawyers working on sophisticated matters involving taxation, estate planning, complex wills, family trusts, and estate administration.

Responsibilities

• Provide comprehensive legal and administrative support to lawyers within the Tax and Estates department.
• Assist with matters involving taxation, estate planning, complex wills, family trusts, and estate administration.
• Prepare, draft, format, and revise legal documents, correspondence, and other materials with a high degree of accuracy.
• Prepare reports and documentation relating to estate planning and corporate reorganizations.
• Maintain and organize electronic and physical files, ensuring documents are accurately recorded and readily accessible.
• Manage lawyer calendars, including scheduling and rescheduling appointments, coordinating meetings, and providing daily briefings.
• Maintain tickler systems to monitor key dates, deadlines, and follow-up items.
• Coordinate document execution, including electronic signatures, and assist with document management and filing processes.
• Communicate professionally with clients, colleagues, and external contacts to coordinate information and ensure matters progress efficiently.
• Maintain confidentiality and exercise discretion when handling sensitive client and estate information.
• Provide general administrative support to the team and assist with other duties as required.

Requirements

• Successful completion of a Legal Assistant program at a recognized community college.
• Minimum of 5 years of experience working in a law firm or professional services environment, preferably within a Tax and Estates practice.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Working knowledge of Adobe/Kofax PDF, DocuSign, Workshare Compare, Closing Folders, MinuteBox, and Carpe Diem.
• Experience working with a document management system, such as iManage.
• Strong organizational and time management skills, with the ability to manage multiple priorities and meet tight deadlines.
• Excellent written and verbal communication skills, with a strong commitment to client service.
• Ability to work independently, demonstrate initiative, and contribute effectively within a team environment.
• Exceptional attention to detail and a high degree of accuracy.
• Strong judgment, professionalism, and discretion when handling confidential information.
• A positive, adaptable approach and the ability to respond constructively to feedback.

Compensation

• Salary up to $80,000, commensurate with experience.
• Hybrid work arrangement with 3 days in the office.
• Professional and collaborative work environment.

We do not use AI to screen candidates.