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Added 13 mins ago
SC
Journey Wealth Administrative Assistant
Stride Credit Union
Carberry, MB
- Full-time
We're looking for a skilled Administrative Assistant to join our new Carberry Branch! In this role you will provide administrative and sales support to the Journey Wealth Team. Journey…
Added 13 mins ago
VC
Peer Support Assistant
Vancouver Coastal Health
Richmond, BC
- $29.76 to $31.64 CAD / hour
- Full-time
Come work as a Peer Support Assistant with Vancouver Coastal Health (VCH) on the Assertive Community Treatment Team in Richmond, BC! Apply now to join the team!
Added 13 mins ago
SC
Food Service Worker (PT Permanent) - 6290A
Starling Community Services
Waterloo, ON
- Part-time
Access to our Employee and Family Assistant Program which provides free and confidential counselling, resources and services.
Added 13 mins ago
Retail Assistant Brand Manager, Sandro/Maje, (Holt Renfrew Ogilvy, Montreal)
SMCP NORTH AMERICA (US, CANADA)
Montreal, QC
FT Assistant Brand Manager at SMCP (Sandro & Maje)
Added 13 mins ago
AF
Financial Service Representative - LendDirect Office 1677
Attain Finance
Toronto, ON · Scarborough, ON
- Full-time
…Shift Lead. I trained diligently with my Branch Manager and Assistant Manager for two more years until my District Manager approached me with the opportunity to move into a BM position at a…
Added 13 mins ago
UH
Administrative Assistant II, Medical
University Health Network
Toronto, ON
- Contract
The MEDICAL ADMINISTRATIVE ASSISTANT II exercises considerable judgment/independence and utilizes knowledge of medical terminology/moderately advanced functions to provide administrative…
Added 13 mins ago
AY
Global Operations Coordinator
Avison Young Canada
Toronto, ON
- Full-time
This role is ideal for an experienced Executive Assistant, Senior Administrative Professional, or Project Coordinator who thrives in a fast-paced environment, enjoys bringing structure to…
Added 13 mins ago
HO
Constituency Assistant
House of Commons (Canada) / Chambre des communes (Canada)
Thompson, MB
- Full-time
The office of the Honourable Rebecca Chartrand, Member of Parliament for Churchill-Keewatinook Aski is currently seeking a qualified candidate to fill the Constituency Assistant position.
Added 13 mins ago
SD
Merchandiser, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Hamilton, ON
- Part-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 13 mins ago
CG
Administrative Assistant
Compass Group Canada
Mississauga, ON
- Full-time
Now, If You Were To Come On Board As Our Administrative Assistant, We’d Ask You To Do The Following For Us
Added 13 mins ago
SD
Merchandiser, Hourly Part Time Day
Shoppers Drug Mart
Hamilton, ON
- Part-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 13 mins ago
SD
Pharmacy Assistant - CPS
Shoppers Drug Mart
Mississauga, ON
- Full-time
A Pharmacy Assistant (PA) plays a critical role in CPS operations by supporting efficient prescription processing, maintaining workflow continuity, and enabling Registered Pharmacy…
Added 13 mins ago
SD
Pharmacy Assistant, Hourly Full Time Day
Shoppers Drug Mart
Barrie, ON
- Full-time
Diploma from a Pharmacy Assistant credited course preferred
Added 28 mins ago
IE
Assistant manager - food services
Indian Essence Bistro
Fort St. John, BC
- From $36.7 CAD / hour
- Full-time
- On-site
Added 28 mins ago
LC
Service et caisses Assistant Gérant/Superviseur temps plein jour
Loblaw Companies Limited
Saguenay, QC
- Full-time
Added 28 mins ago
TS
Kettle Coordinator Assistant (Part-Time)
The Salvation Army in Canada
St. Albert, AB
- Part-time
Communicate daily issues and supply deficiencies to City/Assistant Coordinator
Added 28 mins ago
WF
Constituency Assistant
Working for a Member of Parliament / Travailler pour un(e) député(e)
Thompson, MB
- Full-time
The office of the Honourable Rebecca Chartrand, Member of Parliament for Churchill-Keewatinook Aski is currently seeking a qualified candidate to fill the Constituency Assistant position.
Added 28 mins ago
D
PEDIATRIC GASTROENTEROLOGIST
DoP
Ottawa, ON
- Full-time
Full Time/ Instructor/ Assistant Professor Academic Rank
Added 28 mins ago
AY
Global Operations Coordinator
Avison Young | Canada
Toronto, ON
- Full-time
This role is ideal for an experienced Executive Assistant, Senior Administrative Professional, or Project Coordinator who thrives in a fast-paced environment, enjoys bringing structure to…
Added 28 mins ago
TE
ASSISTANT MANAGER – ACTUARIAL LIFE | 30046
The Emerald Group Ltd, Search and Selection
London, ON · Bristol-London, ON
- Full-time
Added 28 mins ago
SG
Sales and Operations Support Assistant
Senstronic Group
Mississauga, ON
- Full-time
Added 28 mins ago
TH
Executive Assistant to CEO
Talent Harbour
Burnaby, BC
- $75,000 to $100,000 CAD / year
- Full-time
They are seeking a proactive, resourceful, and adaptable Executive Assistant to support the CEO, collaborate with the team, and help drive growth. This high-responsibility role requires…
Added 43 mins ago
PV
Keyholder
Pet Valu
Richmond Hill, ON
- Part-time
In cases where the Store Manager or Assistant Store Manager are not in the store, Keyholder may assign daily goals and tasks to ACEs.
Added 43 mins ago
M
Administrative Assistant
Maquise
ON · Mississauga, ON
- Full-time
Now, if you were to come on board as our Administrative Assistant, we'd ask you to do the following for us:
Added 43 mins ago
UO
CUPE - TA MCG1101 A - Winter 2027
University of Ottawa
Ottawa, ON · Colonel By Hall
- Part-time
Teaching Assistant/Demonstrator/Lab Monitor (CUPE)

Ruby & Co.

Legal Assistant

Toronto, ON, Canada

Salary up to $80,000, commensurate with experience. · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Salary up to $80,000, commensurate with experience.
Job type: Full-time
Apply by: Nov 27, 2026
Experience: Minimum of 5 years of experience working in a law firm or professional services environment, preferably within a Tax and Estates practice.
Posting language: English
Posted: Oct 28, 2026

Original job description

About the Company

Our client, a well-respected Toronto law firm, is seeking a Legal Assistant to join its Tax and Estates department. This is an excellent opportunity for an experienced Legal Assistant to support a busy team of lawyers working on sophisticated matters involving taxation, estate planning, complex wills, family trusts, and estate administration.

Responsibilities

Provide comprehensive legal and administrative support to lawyers within the Tax and Estates department.
Assist with matters involving taxation, estate planning, complex wills, family trusts, and estate administration.
Prepare, draft, format, and revise legal documents, correspondence, and other materials with a high degree of accuracy.
Prepare reports and documentation relating to estate planning and corporate reorganizations.
Maintain and organize electronic and physical files, ensuring documents are accurately recorded and readily accessible.
Manage lawyer calendars, including scheduling and rescheduling appointments, coordinating meetings, and providing daily briefings.
Maintain tickler systems to monitor key dates, deadlines, and follow-up items.
Coordinate document execution, including electronic signatures, and assist with document management and filing processes.
Communicate professionally with clients, colleagues, and external contacts to coordinate information and ensure matters progress efficiently.
Maintain confidentiality and exercise discretion when handling sensitive client and estate information.
Provide general administrative support to the team and assist with other duties as required.

Requirements

Successful completion of a Legal Assistant program at a recognized community college.
Minimum of 5 years of experience working in a law firm or professional services environment, preferably within a Tax and Estates practice.
Proficiency in Microsoft Office, including Word, Excel, and Outlook.
Working knowledge of Adobe/Kofax PDF, DocuSign, Workshare Compare, Closing Folders, MinuteBox, and Carpe Diem.
Experience working with a document management system, such as iManage.
Strong organizational and time management skills, with the ability to manage multiple priorities and meet tight deadlines.
Excellent written and verbal communication skills, with a strong commitment to client service.
Ability to work independently, demonstrate initiative, and contribute effectively within a team environment.
Exceptional attention to detail and a high degree of accuracy.
Strong judgment, professionalism, and discretion when handling confidential information.
A positive, adaptable approach and the ability to respond constructively to feedback.

Compensation

Salary up to $80,000, commensurate with experience.
Hybrid work arrangement with 3 days in the office.
Professional and collaborative work environment.

We do not use AI to screen candidates.

Apply About employer

More about this job

Responsibilities

Provide legal and administrative support to lawyers handling taxation, estate planning, complex wills, family trusts, and estate administration. Prepare and manage legal documents and files, coordinate calendars, deadlines, and document execution, and communicate professionally while protecting confidential information.

Requirements

Completion of a Legal Assistant program at a recognized community college and at least five years of experience in a law firm or professional services environment are required; Tax and Estates experience is preferred. Candidates should be proficient with Microsoft Office and relevant legal software, and demonstrate strong organization, communication, accuracy, judgment, discretion, and teamwork.

Skills

Legal Document Preparation
Legal Administrative Support
Tax and Estates
Estate Planning
Estate Administration
Calendar Management
Deadline Tracking
File Management
Document Execution
Microsoft Office
Adobe/Kofax PDF
DocuSign
Workshare Compare
Closing Folders
MinuteBox
Carpe Diem

Visa sponsorship

Not detected in the job text

Keywords

Legal Assistant
Tax and Estates
Taxation
Estate Planning
Complex Wills
Family Trusts
Estate Administration
Corporate Reorganizations
Legal Documents
Document Management
Electronic Signatures
Microsoft Word
Microsoft Excel
Microsoft Outlook
Adobe/Kofax PDF
DocuSign
Workshare Compare
Closing Folders
MinuteBox
Carpe Diem
iManage
Calendar Management
Tickler Systems
Client Service
Confidentiality
Legal Assistant Program

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