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Added 11 mins ago
JF
Restaurant assistant manager
Joe's Food Emporium
Wolfville Ridge, NS
- From $21.95 CAD / hour
- Full-time
- On-site
Added 14 mins ago
SL
Executive Assistant
Smythe LLP
Vancouver, BC
- Full-time
Smythe LLP (Smythe) is looking for an organized and proactive Executive Assistant to support our Assurance Practice Group Leader in Downtown Vancouver.
Added 28 mins ago
SI
Client Services Assistant
Shannex Incorporated
Sydney Indian Reserve No. 28A, NS · Sydney, NS
- Temporary
We are searching for a Client Services Assistant to join our Parkland Cape Breton team based in Sydney, Nova Scotia.
Added 29 mins ago
LC
Pharmacy Assistant - CPS
Loblaw Companies Limited
Mississauga, ON
- Full-time
A Pharmacy Assistant (PA) plays a critical role in CPS operations by supporting efficient prescription processing, maintaining workflow continuity, and enabling Registered Pharmacy…
Added 1 hour ago
SC
Journey Wealth Administrative Assistant
Stride Credit Union
Carberry, MB
- Full-time
We're looking for a skilled Administrative Assistant to join our new Carberry Branch! In this role you will provide administrative and sales support to the Journey Wealth Team. Journey…
Added 1 hour ago
VC
Peer Support Assistant
Vancouver Coastal Health
Richmond, BC
- $29.76 to $31.64 CAD / hour
- Full-time
ACT is a team-based, person-centered service delivery model that combines treatment, rehabilitation and support services using transdisciplinary team-based care as a community alternative…
Added 1 hour ago
SC
Food Service Worker (PT Permanent) - 6290A
Starling Community Services
Waterloo, ON
- Part-time
Under the direction of the Assistant Manager, Food Services delivers exceptional and caring service to residents from independent living to memory care.
Added 1 hour ago
Retail Assistant Brand Manager, Sandro/Maje, (Holt Renfrew Ogilvy, Montreal)
SMCP NORTH AMERICA (US, CANADA)
Montreal, QC
As an Assistant Brand Manager, you’ll be a key leader in delivering an elevated client experience while inspiring and coaching your team to achieve excellence. You’ll lead by example,…
Added 1 hour ago
AY
Global Operations Coordinator
Avison Young Canada
Toronto, ON
- Full-time
…navigate multiple corporate functions, including global lines of service and corporate centers of excellence. You possess strong interpersonal skills and are willing to take on diverse…
Added 1 hour ago
HO
Constituency Assistant
House of Commons (Canada) / Chambre des communes (Canada)
Thompson, MB
- Full-time
Experience in a client service environment, such as retail, office administration or hospitality.
Added 1 hour ago
CG
Administrative Assistant
Compass Group Canada
Mississauga, ON
- Full-time
Now, If You Were To Come On Board As Our Administrative Assistant, We’d Ask You To Do The Following For Us
Added 1 hour ago
SD
Pharmacy Assistant - CPS
Shoppers Drug Mart
Mississauga, ON
- Full-time
A Pharmacy Assistant (PA) plays a critical role in CPS operations by supporting efficient prescription processing, maintaining workflow continuity, and enabling Registered Pharmacy…
Added 1 hour ago
WF
Constituency Assistant
Working for a Member of Parliament / Travailler pour un(e) député(e)
Thompson, MB
- Full-time
Experience in a client service environment, such as retail, office administration or hospitality.
Added 1 hour ago
AY
Global Operations Coordinator
Avison Young | Canada
Toronto, ON
- Full-time
…navigate multiple corporate functions, including global lines of service and corporate centers of excellence. You possess strong interpersonal skills and are willing to take on diverse…
Added 1 hour ago
Assistant Manager - Guelph / Waterloo / Owen Sound Area (Future Opportunities)
Scotiabank
Hamilton, ON
As the Assistant Manager, you will lead and oversee the overall success of the Retail Sales and Customer Service teams in a Canadian Bank branch. You will work to ensure business…
Added 1 hour ago
D
Team Lead - Health Services
Dynacare
Toronto, ON
- Contract
…location(s) which includes the coaching of staff, location workflow, client services and overseeing occupational health and safety within assigned sites. You will be required to perform the…
Added 1 hour ago
M|
Host / Barista / Administrative Assistant
mbf | Chartered Professional Accountants
Kentville, NS
- Full-time
…businesses. We need you to be our master host, amazing barista, admin assistant and complete a few basic office…
Added 1 hour ago
R&
Legal Assistant
Ruby & Co.
Toronto, ON
- Full-time
Our client, a well-respected Toronto law firm, is seeking a Legal Assistant to join its Tax and Estates department. This is an excellent opportunity for an experienced Legal Assistant to…
Added 2 hours ago
Lab Technical Assistant (BCGEU)
LifeLabs
Surrey, BC
As a Lab Technical Assistant, you will be responsible for the preparation, setup, and limited test processing of specimens in the laboratory, and help deliver better health outcomes for…
Added 2 hours ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps partiel Quarts de travail flexibles
Shoppers Drug Mart
Repentigny, QC
- Part-time
Saluer le client rapidement et recueillir les renseignements sur l’ordonnance conformément aux normes.
Added 2 hours ago
D
Advisor, Securities
Desjardins
Quebec, QC
- Full-time
As an investment assistant, you play a hands-on role supporting the advisors by performing all the administrative and operational tasks involved in securities account management. You track…
Added 2 hours ago
KM
Senior Account Executive (Ottawa) - Field Sales
Konica Minolta Business Solutions U.S.A., Inc.
Ottawa, ON
- $55,183 to $79,327 CAD / year
- Full-time
Ouvert et honnête. Axé sur le client. Innovant. Passionné. Inclusif & Collaboratif. Responsable.
Added 2 hours ago
RH
Executive Assistant (with Office Operations)
Robert Half
Calgary, AB
- Full-time
We are seeking a highly experienced and discreet Executive Assistant (5+ years) to support a senior executive at a global professional services firm. This role is primarily executive…
Added 3 hours ago
R
Assistant Branch Manager Intern, Bloor & Yonge Branch
RBC
Toronto, ON
- Full-time
As an Assistant Branch Manager, you motivate and coach a high-performing team of Advisors in a dynamic, high-volume, and rewarding marketplace, while establishing and achieving team…
Added 3 hours ago
R
Assistant Branch Manager Intern, Bloor & Yonge Branch
RBC
Toronto, ON
- Full-time
As an Assistant Branch Manager, you motivate and coach a high-performing team of Advisors in a dynamic, high-volume, and rewarding marketplace, while establishing and achieving team…

Ruby & Co.

Legal Assistant

Toronto, ON, Canada

Salary up to $80,000, commensurate with experience. · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Salary up to $80,000, commensurate with experience.
Job type: Full-time
Apply by: Nov 27, 2026
Experience: Minimum of 5 years of experience working in a law firm or professional services environment, preferably within a Tax and Estates practice.
Posting language: English
Posted: Oct 28, 2026

Original job description

About the Company

Our client, a well-respected Toronto law firm, is seeking a Legal Assistant to join its Tax and Estates department. This is an excellent opportunity for an experienced Legal Assistant to support a busy team of lawyers working on sophisticated matters involving taxation, estate planning, complex wills, family trusts, and estate administration.

Responsibilities

Provide comprehensive legal and administrative support to lawyers within the Tax and Estates department.
Assist with matters involving taxation, estate planning, complex wills, family trusts, and estate administration.
Prepare, draft, format, and revise legal documents, correspondence, and other materials with a high degree of accuracy.
Prepare reports and documentation relating to estate planning and corporate reorganizations.
Maintain and organize electronic and physical files, ensuring documents are accurately recorded and readily accessible.
Manage lawyer calendars, including scheduling and rescheduling appointments, coordinating meetings, and providing daily briefings.
Maintain tickler systems to monitor key dates, deadlines, and follow-up items.
Coordinate document execution, including electronic signatures, and assist with document management and filing processes.
Communicate professionally with clients, colleagues, and external contacts to coordinate information and ensure matters progress efficiently.
Maintain confidentiality and exercise discretion when handling sensitive client and estate information.
Provide general administrative support to the team and assist with other duties as required.

Requirements

Successful completion of a Legal Assistant program at a recognized community college.
Minimum of 5 years of experience working in a law firm or professional services environment, preferably within a Tax and Estates practice.
Proficiency in Microsoft Office, including Word, Excel, and Outlook.
Working knowledge of Adobe/Kofax PDF, DocuSign, Workshare Compare, Closing Folders, MinuteBox, and Carpe Diem.
Experience working with a document management system, such as iManage.
Strong organizational and time management skills, with the ability to manage multiple priorities and meet tight deadlines.
Excellent written and verbal communication skills, with a strong commitment to client service.
Ability to work independently, demonstrate initiative, and contribute effectively within a team environment.
Exceptional attention to detail and a high degree of accuracy.
Strong judgment, professionalism, and discretion when handling confidential information.
A positive, adaptable approach and the ability to respond constructively to feedback.

Compensation

Salary up to $80,000, commensurate with experience.
Hybrid work arrangement with 3 days in the office.
Professional and collaborative work environment.

We do not use AI to screen candidates.

Apply About employer

More about this job

Responsibilities

Provide legal and administrative support to lawyers handling taxation, estate planning, complex wills, family trusts, and estate administration. Prepare and manage legal documents and files, coordinate calendars, deadlines, and document execution, and communicate professionally while protecting confidential information.

Requirements

Completion of a Legal Assistant program at a recognized community college and at least five years of experience in a law firm or professional services environment are required; Tax and Estates experience is preferred. Candidates should be proficient with Microsoft Office and relevant legal software, and demonstrate strong organization, communication, accuracy, judgment, discretion, and teamwork.

Skills

Legal Document Preparation
Legal Administrative Support
Tax and Estates
Estate Planning
Estate Administration
Calendar Management
Deadline Tracking
File Management
Document Execution
Microsoft Office
Adobe/Kofax PDF
DocuSign
Workshare Compare
Closing Folders
MinuteBox
Carpe Diem

Visa sponsorship

Not detected in the job text

Keywords

Legal Assistant
Tax and Estates
Taxation
Estate Planning
Complex Wills
Family Trusts
Estate Administration
Corporate Reorganizations
Legal Documents
Document Management
Electronic Signatures
Microsoft Word
Microsoft Excel
Microsoft Outlook
Adobe/Kofax PDF
DocuSign
Workshare Compare
Closing Folders
MinuteBox
Carpe Diem
iManage
Calendar Management
Tickler Systems
Client Service
Confidentiality
Legal Assistant Program

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