Litigation Legal Assistant

About the Company

Our client, a well-established Toronto law firm, is seeking a Legal Assistant to join their team. This is an excellent opportunity for a proactive and outgoing Legal Assistant to support two Associates in a collaborative and supportive environment.

Responsibilities

• Provide day-to-day administrative and legal support to two Associates.
• Organize and maintain electronic litigation and employment law files.
• Prepare and format court documents, pleadings, affidavits, briefs and other legal correspondence.
• Track key deadlines, court dates and limitation periods using bring-forward systems.
• Coordinate the preparation, filing and service of court documents in accordance with the Rules of Civil Procedure and applicable tribunal requirements.
• Communicate professionally with clients, opposing counsel, court staff and other third parties.
• Manage lawyers' calendars, schedule meetings and coordinate logistics for court appearances, examinations and mediations.
• Prepare accounts and third-party invoices, monitor accounts receivable and follow up with clients regarding outstanding accounts.
• Maintain confidential client information and ensure accurate file management.
• Participate in administrative team meetings and assist with general office and team-building activities as required.
• Work collaboratively with colleagues and contribute to a positive and supportive firm culture.

Requirements

• Legal Assistant or Law Clerk diploma.
• 3+ years of experience as a Legal Assistant, with a background in civil litigation.
• Solid understanding of civil litigation procedures and court documentation.
• Experience with the Ontario Rules of Civil Procedure and court filing requirements.
• Proficiency with Microsoft Office and legal practice management software. Familiarity with Clio, iManage and legal AI tools is an asset.
• Exceptional organizational skills and attention to detail.
• Proactive, resourceful and able to take initiative without requiring direction.
• Confident communicating directly with lawyers, asking questions and following up when necessary.
• Strong interpersonal and communication skills with a professional and outgoing approach.
• A team player who is adaptable, eager to learn and committed to providing excellent client service.

Compensation

• Salary up to $75,000, commensurate with experience.
• Hybrid work arrangement.
• Comprehensive benefits.
• RRSP matching program.

We do not use AI to screen candidates.