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Rush Enterprises

Rental Coordinator for Idealease

1035 Falconbridge Rd, Sudbury, ON, P3A 4M9, Canada

Full-time

Apply on careers.rushenterprises.com About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 31, 2026
Posting language: English
Posted: Sep 14, 2026

Original job description

Rush Truck Centres of Canada is part of Rush Enterprises, the largest commercial vehicle dealership group in North America. We represent a wide range of industry-leading truck and trailer brands backed by parts, sales, service, collision repair, lease and rental support. With 22 locations in Ontario and almost 800 employees, we want the best and brightest dealership professionals to join our team.

The Idealease Coordinator will report to the Idealease Manager. This is an on-site role with some outdoor work required. This person will be expected to maintain existing account relationships and generate new rental accounts. They will coordinate operations by dispatching our rental vehicles, oversee our customer invoicing, coordinate maintenance and learn hands-on asset management skills.

Responsibilities

Operations Related Duties

Ensure compliance of all Occupational Health and Safety Act (OHSA) regulations, as well as the Company’s Health and Safety Policy.
Coordinate rental reservations and understand commercial vehicle requirements.
Invoicing and general administration duties.
Become proficient with Idealease business systems (Idealease Portal, Rental Contract & Billing System, Geotab, SAP, etc.)
Administer the opening/closing of rental agreements.
Check out/in rental equipment, damage documentation with pictures, verify vehicle fluid levels, cleanliness, equipment functionality, etc.
Validate customer driver credentials and ensure insurance requirements are met.
Complete daily yard checks and reconcile availability fleet lists
Coordinate the damage repair and chargeback process
Coordinate preventative maintenance & repair scheduling with customers through our internal and external shops

Fleet Related Duties

Make recommendations to the management team for ordering vehicles that fit the regional market demands.
Establish and maintain good working relationships with customers and suppliers.
Other related duties as assigned.

Sales Related Duties

Follow up with inbound leads for new rental accounts.
Submit customer profiles and applications for approval
Work with existing rental customers by providing customer service and conflict resolution.

Basic Qualifications

Post-secondary education; College or University Diploma/Degree.
Truck or automotive dealership experience is an asset
Competency in the following areas is required: customer service, administrative skills, and time management.
Proficiency with software and computers.
Detail-oriented with excellent verbal and written communication skills.
Criminal Record Check
Driver's Abstract

We offer the following Benefits

We offer exceptional compensation and benefits, RRSP, boot allowance, training, and opportunity for advancement - all in a culture that appreciates and rewards excellence, a positive attitude and integrity.

***We wish to thank all applicants for their interest in a career with Rush Truck Centres of Canada. Please be advised that only those selected for an interview will be contacted.

Minimum Pay Rate

CAD $51,000.00/Yr.
Maximum Pay Rate

CAD $55,000.00/Yr.

Apply on careers.rushenterprises.com About employer

More about this job

Responsibilities

The Rental Coordinator manages rental operations, including dispatching vehicles, invoicing, and coordinating maintenance. They also maintain existing account relationships and generate new rental business through lead follow-up.

Requirements

Candidates must possess a post-secondary diploma or degree and demonstrate strong administrative and customer service skills. Proficiency with computers and software is required, along with a valid driver's abstract and a clean criminal record.

Skills

Customer service
Administrative skills
Time management
Fleet management
Dispatching
Invoicing
Conflict resolution
Communication skills
Detail-oriented
Software proficiency
Asset management
OHSA compliance
Preventative maintenance coordination
Damage repair coordination

Benefits

Exceptional compensation
Benefits
RRSP
Boot allowance
Training
Opportunity for advancement

Visa sponsorship

Not detected in the job text

Keywords

Idealease
Rental Coordinator
Fleet management
Dispatching
Invoicing
OHSA
SAP
Geotab
Rental agreements
Preventative maintenance
Customer service
Administrative
Commercial vehicle
Asset management
Lead generation
Conflict resolution
Truck dealership
Inventory management

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