Office & administration jobs in Canada

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Added 10 days ago
JR
administrative assistant
Jack R Bowerman CPA Professional Corporation
Ottawa, ON · Nepean, ON
- Full-time
Determine and establish office procedures and routines
Added 10 days ago
IP
Licensed Senior Administrative Assistant
iA Private Wealth
White Rock, BC
- Full-time
…responsibility, direct access to the advisor, and room to shape how the office…
Added 10 days ago
CR
Receptionist - Casual
COGIR Real Estate
Vaughan, ON
- Full-time
Expertise in Microsoft Office ( Word, Excel, PowerPoint, E-Mail)
Added 10 days ago
GE
Administrative Manager - Industrial Services
GFL Environmental Inc.
Acheson, AB
- Full-time
Added 10 days ago
WI
Front Office Supervisor - The Wickaninnish Inn
Wickaninnish Inn
Ucluelet, BC
- Full-time
Join our Front Office Team as a Front Office Supervisor where you have the opportunity to learn and grow in a Relais & Châteaux property recognized by Forbes, Michelin Key, AAA Four…
Added 10 days ago
JH
Front Office Coordinator
Jackson Hewitt Tax Service Inc.
Springdale, NB
- Full-time
We're looking for organized, dependable, and self-motivated individuals to join our Jackson Hewitt team as Seasonal Front Office Coordinators!
Added 10 days ago
2L
Executive Assistant
247 Labs
Toronto, ON
- Full-time
Post-secondary education in business administration, office management, or a related field is preferred, or equivalent practical experience.
Added 10 days ago
MH
Office Coordinator - Burnaby
Monarch House
Burnaby, BC
- $40,000 to $45,000 CAD / year
- Full-time
The Office Coordinator will ensure a positive first impression of Monarch House for internal (employees, contractors) and external (public, vendors, funders) stakeholders. Effectively…
Added 10 days ago
PC
Bilingual Event Coordinator
Parkinson Canada
Montreal, QC
- $52,500 to $57,500 CAD / year
- Full-time
Valid G driver's license required
Added 10 days ago
SR
Retail Operations Supervisor
Staples Retail
Terrace, BC
- Full-time
…including merchandising, freight flow, promotions, and front office tasks, including weekly cash office administration and reporting. As a keyholder, you act as a leader on duty, supporting…
Added 10 days ago
GW
Administrative Assistant- Immigration Law (6 Month Contract)
Gowling WLG
Calgary, AB
- Contract
Post-secondary education or equivalent experience; education in office administration, legal assistant studies, or a related field is considered an asset.
Added 10 days ago
IS
Executive Assistant
Irving Shipbuilding
Dartmouth, NS
- Full-time
Post-secondary certificate or diploma in Business Administration or a related field.
Added 10 days ago
VS
Receptionist (2026-11010)
Verve Senior Living
Regina, SK
- Full-time
Has proven typing and general office administration skills.
Added 10 days ago
VM
Commercial Property Manager
Victory Majors Investments Corp.
Saskatoon, SK
- Full-time
…across 17 buildings in Saskatoon. We are a small, talented office with a great atmosphere. We are long-term owners, holding assets that support a wide range of Saskatoon’s entrepreneurs and…
Added 10 days ago
CH
Medical Office Administrator
CBI Health
Calgary, AB
- Full-time
Full-Time Medical Office Administrator (leave coverage) - National Spine & Wellness, Calgary
Added 10 days ago
MC
Change Management Consultant (36142)
Myticas Consulting
Toronto, ON
- Contract
Work model: Hybrid from the client’s Mississauga office preferred, with occasional work in downtown Toronto
Added 10 days ago
SM
Admin Assistant CM Concurrent Disorders ACT Team
St. Michael's Hospital
Toronto, ON
- Temporary
Must have an excellent attendance record
Added 10 days ago
G
Operations Supervisor - Nights
GardaWorld
Halifax, NS
- Full-time
Added 10 days ago
CG
Procurement Specialist
Calian Group
Ottawa, ON
- Full-time
Added 10 days ago
G&
Operations Supervisor
Grand & Toy
Winnipeg, MB
- Full-time
…we've built a legacy of delivering innovative solutions in office supplies, furniture, technology, cleaning products, and facility management. We pride ourselves on exceptional service,…
Added 10 days ago
DG
Receptionist
Dilawri Group of Companies
Aurora, ON
- Full-time
Added 10 days ago
NH
ADMINISTRATIVE ASSISTANT, BOARD AND RISK
Northern Health - BC
Prince George, BC
- Full-time
…duties for both the Risk and Compliance team and the Corporate Administration Office. Responsibilities include screening calls, making travel and meeting arrangements, researching and…
Added 10 days ago
A
Executive Assistant
ARC'TERYX
North Vancouver, BC
- Full-time
This role is based out of our North Vancouver office and is open to hybrid remote work. Candidates must be eligible to work in Canada.
Added 10 days ago
K
Partner Administrative Assistant - Audit
KPMG
Vancouver, BC
- Full-time
The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering timely, high quality…
Added 10 days ago
Adjoint·e Exécutif·ve-Executive Assistant
Nesto Group(e)
Montreal, QC
Capacité de travailler à partir de nos bureaux du centre-ville de Montréal pour un minimum de 3 jours par semaine

Russell Tobin

Office Coordinator

Toronto, ON, Canada

$46 to $49 CAD / hour · Contract

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: $46 to $49 CAD / hour
Job type: Contract
Apply by: Nov 28, 2026
Posting language: English
Posted: Oct 29, 2026

Original job description

Russell Tobin & Associates is hiring on behalf of one of its esteemed clients.

Job Title: Office Coordinator

Location: Toronto, ON (On-site)

Duration: 6 months (possible extension)

Pay Rate: CAD $46 - $49/hr [T4]

Job Details:

The Experience Team builds and provides inclusive, intentional interactions and workplace design. Our team works together to create opportunities with inclusion and thoughtfulness top of mind, from our workplaces to moments of connection. Everything we build is rooted in supporting our employees (we call them Snoos) by providing opportunities for them to do their best work through innovative workplaces and engagements.

This role will work with the rest of the Places arm of the Experience team to oversee the Toronto office and to create a workplace that collectively makes our Snoos' time at a first-rate employee experience every bit as vibrant as the platform we support. From the Workplace Coordinator's perspective, there is a seamless connection between the experience an employee has at work and the environment they work in. This person should believe that the little things can make a big difference in an employees' day and is a true self-starter constantly looking for things to improve. Given the requirements of this position, the role will require in-person attendance at the office 5 days per week.

This is a fantastic opportunity to be a key point of contact for employees and visitors, while supporting daily office operations, workplace experience, vendor coordination, catering, office supplies, facilities requests, and internal stakeholder engagement. We’re looking for someone who is welcoming, proactive, highly organized, and an excellent communicator, with a strong focus on creating a positive employee experience

Responsibilities:

Create an inclusive, sustainable, and dynamic workplace for the employees in the office you support
Approach workplace operations strategy from a lens that will eye towards clarity, diversity, international audiences, & accessibility
Support regional customization of workplace programs, including employee perks
Assist in all in-office catering and food deliveries, including ordering, set up, take down and invoice review/submission
Maintain appearance, organization operation of office space and equipment
Manage tickets to resolve building maintenance issues, acting immediately to resolve emergencies
Manage all aspects of office supplies, kitchen ordering, stocking, and general office experience
Maintain relationships with landlords, vendors (janitorial, security, reception, indoor plants, etc.) and internal partners such as IT, HR, and local leadership
Maintain accurate sets of floor plans and seating charts
Oversee room and desk scheduling through our booking platforms
Maintain and update office documents as needed and ensure items are securely kept, current and accurate - this includes our Wiki page, expense reports, security policies, etc.
Position will also include various ad-hoc projects and administrative tasks required to support the business and International Places team throughout the year

Qualifications:

Minimum of two years of office coordination, administrative support or similar role; experience within a technology or startup environment strongly preferred
Strong organizational and creative skills, detail-oriented and ability to handle multiple and ever-changing priorities in a fluid startup environment
Excellent verbal and written communication skills
Ability to solve problems and ask clarifying questions to ensure understanding
Google Suite experience such as Google Slides, Sheets, and Docs
Technical knowledge of electrical, plumbing, HVAC, security and general office maintenance is a plus

If this opportunity matches your experience and career goals, please share your most updated resume for consideration.

Apply on LinkedIn About employer

More about this job

Responsibilities

Coordinate daily Toronto office operations, including catering, supplies, facilities requests, vendor relationships, room and desk scheduling, and office documentation. Help create an inclusive, accessible, and positive workplace experience while supporting employees, visitors, internal partners, and ad hoc projects.

Requirements

At least two years of experience in office coordination, administrative support, or a similar role is required; technology or startup experience is preferred. Candidates should be highly organized, detail-oriented, adaptable, strong communicators, comfortable solving problems, and experienced with Google Workspace; knowledge of general office systems and maintenance is a plus.

Skills

Office Coordination
Administrative Support
Workplace Operations
Vendor Coordination
Catering Coordination
Office Supply Management
Facilities Management
Employee Experience
Stakeholder Engagement
Organization
Written Communication
Verbal Communication
Problem-Solving
Google Docs
Google Sheets
Google Slides

Visa sponsorship

Not detected in the job text

Keywords

Office Coordination
Workplace Operations
Employee Experience
Inclusive Workplace
Accessibility
Sustainability
Vendor Management
Catering
Food Deliveries
Invoice Review
Office Supplies
Kitchen Supplies
Facilities Requests
Building Maintenance
Emergency Response
Landlord Relations
Janitorial Services
Security
Floor Plans
Seating Charts
Room Scheduling
Desk Scheduling
Booking Platforms
Google Workspace
Google Docs
Google Sheets
Google Slides
Expense Reports
Security Policies
Technology Startup Environment

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Office & administration jobs in Canada

administrative assistant

Licensed Senior Administrative Assistant

Receptionist - Casual

Administrative Manager - Industrial Services

Front Office Supervisor - The Wickaninnish Inn

Front Office Coordinator

Executive Assistant