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Added 31 mins ago
RP
Accounts Payable Administrator
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- Contract
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Russell Tobin

Office Coordinator

Toronto, ON, Canada

$46 to $49 CAD / hour · Contract

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Job details

Pay: $46 to $49 CAD / hour
Job type: Contract
Apply by: Nov 28, 2026
Posting language: English
Posted: Oct 29, 2026

Original job description

Russell Tobin & Associates is hiring on behalf of one of its esteemed clients.

Job Title: Office Coordinator

Location: Toronto, ON (On-site)

Duration: 6 months (possible extension)

Pay Rate: CAD $46 - $49/hr [T4]

Job Details:

The Experience Team builds and provides inclusive, intentional interactions and workplace design. Our team works together to create opportunities with inclusion and thoughtfulness top of mind, from our workplaces to moments of connection. Everything we build is rooted in supporting our employees (we call them Snoos) by providing opportunities for them to do their best work through innovative workplaces and engagements.

This role will work with the rest of the Places arm of the Experience team to oversee the Toronto office and to create a workplace that collectively makes our Snoos' time at a first-rate employee experience every bit as vibrant as the platform we support. From the Workplace Coordinator's perspective, there is a seamless connection between the experience an employee has at work and the environment they work in. This person should believe that the little things can make a big difference in an employees' day and is a true self-starter constantly looking for things to improve. Given the requirements of this position, the role will require in-person attendance at the office 5 days per week.

This is a fantastic opportunity to be a key point of contact for employees and visitors, while supporting daily office operations, workplace experience, vendor coordination, catering, office supplies, facilities requests, and internal stakeholder engagement. We’re looking for someone who is welcoming, proactive, highly organized, and an excellent communicator, with a strong focus on creating a positive employee experience

Responsibilities:

Create an inclusive, sustainable, and dynamic workplace for the employees in the office you support
Approach workplace operations strategy from a lens that will eye towards clarity, diversity, international audiences, & accessibility
Support regional customization of workplace programs, including employee perks
Assist in all in-office catering and food deliveries, including ordering, set up, take down and invoice review/submission
Maintain appearance, organization operation of office space and equipment
Manage tickets to resolve building maintenance issues, acting immediately to resolve emergencies
Manage all aspects of office supplies, kitchen ordering, stocking, and general office experience
Maintain relationships with landlords, vendors (janitorial, security, reception, indoor plants, etc.) and internal partners such as IT, HR, and local leadership
Maintain accurate sets of floor plans and seating charts
Oversee room and desk scheduling through our booking platforms
Maintain and update office documents as needed and ensure items are securely kept, current and accurate - this includes our Wiki page, expense reports, security policies, etc.
Position will also include various ad-hoc projects and administrative tasks required to support the business and International Places team throughout the year

Qualifications:

Minimum of two years of office coordination, administrative support or similar role; experience within a technology or startup environment strongly preferred
Strong organizational and creative skills, detail-oriented and ability to handle multiple and ever-changing priorities in a fluid startup environment
Excellent verbal and written communication skills
Ability to solve problems and ask clarifying questions to ensure understanding
Google Suite experience such as Google Slides, Sheets, and Docs
Technical knowledge of electrical, plumbing, HVAC, security and general office maintenance is a plus

If this opportunity matches your experience and career goals, please share your most updated resume for consideration.

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More about this job

Responsibilities

Coordinate daily Toronto office operations, including catering, supplies, facilities requests, vendor relationships, room and desk scheduling, and office documentation. Help create an inclusive, accessible, and positive workplace experience while supporting employees, visitors, internal partners, and ad hoc projects.

Requirements

At least two years of experience in office coordination, administrative support, or a similar role is required; technology or startup experience is preferred. Candidates should be highly organized, detail-oriented, adaptable, strong communicators, comfortable solving problems, and experienced with Google Workspace; knowledge of general office systems and maintenance is a plus.

Skills

Office Coordination
Administrative Support
Workplace Operations
Vendor Coordination
Catering Coordination
Office Supply Management
Facilities Management
Employee Experience
Stakeholder Engagement
Organization
Written Communication
Verbal Communication
Problem-Solving
Google Docs
Google Sheets
Google Slides

Visa sponsorship

Not detected in the job text

Keywords

Office Coordination
Workplace Operations
Employee Experience
Inclusive Workplace
Accessibility
Sustainability
Vendor Management
Catering
Food Deliveries
Invoice Review
Office Supplies
Kitchen Supplies
Facilities Requests
Building Maintenance
Emergency Response
Landlord Relations
Janitorial Services
Security
Floor Plans
Seating Charts
Room Scheduling
Desk Scheduling
Booking Platforms
Google Workspace
Google Docs
Google Sheets
Google Slides
Expense Reports
Security Policies
Technology Startup Environment

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