Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Sep 23, 2026

Hiring at a glance

View jobs

Open jobs: 4,631
Employers: 2,148

Advertised starting pay

Average starting payCAD / year: $68,257Across 298 listings
Average starting payCAD / hour: $27.69Across 162 listings
Average starting payUSD / year: $87,025Across 20 listings
Average starting payCAD / month: $5,160Across 18 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%63 listings
Hybrid: 16%736 listings
On-site: 82%3,803 listings

Not specified: 1% (29 listings)

Employers hiring include Canada Post - Postes Canada (264), HealthCareersInSask.ca (58), Chartwell (47).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 6 days ago
Data Entry Specialist
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Operations Supervisor
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Woodbridge, ON
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Senior Procurement Manager
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Toronto, ON
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Receptionist
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Newmarket, ON
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Halifax, NS
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Administrative Assistant | Front Office Reception
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Toronto, ON
Full-time
Work Schedule: Full-time, in-office (5 days/week)
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OFFICE MANAGER & SALES SUPPORT
Lifetimes Limited Partn
Orillia, ON
$50,000 CAD / year
Full-time
The Office Manager (Sales Support) reports to the General Manager and provides courteous and efficient telephone, reception, and clerical suppor
Added 6 days ago
Medical Office Assistant
Pancare Inc.
Windsor, ON
$20 to $22 CAD / hour
Part-time
Added 6 days ago
Medical Office Assistant
WELL Health Technologies Corp
Calgary, AB
Added 6 days ago
Unit Clerk
HealthCareersInSask.ca
Yorkton, SK
Part-time
Department: Nursing Inpatient Administration - Unit Clerk Float Pool

Ruth & Naomi's Mission

Executive Assistant

Chilliwack, BC, V2P 0J1, Canada

Pay: $65,000–$68,000 annually dependent on experience
Job type: Full-time
Posting language: English
Posted: Sep 15, 2026

Apply About employer

Applications open in a new tab.

Original job description

Executive Assistant

Chilliwack, BC | Full-Time $65,000 – $68,000 dependent on experience

Ruth & Naomi’s Mission is looking for a highly organized, proactive, and trustworthy Executive Assistant to work closely with our Executive Director and support the rhythm of leadership and Board governance across our organization.

This isn’t a role for someone who simply waits for the next task. We’re looking for a true thought partner who anticipates what’s needed, takes ownership, keeps priorities moving, and brings clarity and follow-through to a complex, fast-moving environment.

Because this position works closely with the Executive Director, Board of Directors, and senior leadership, it also carries a significant level of trust and access to confidential information. Strong judgment, discretion, integrity, and professional boundaries are essential.

What You’ll Do

Proactively manage the Executive Director’s calendar, priorities, scheduling, and follow-up
Anticipate needs, surface decisions and action items, and help keep key priorities moving forward
Prepare agendas, briefing materials, reports, presentations, and other leadership documentation
Coordinate Board meetings, prepare Board packages, attend meetings, and take accurate minutes
Track Board, leadership, and organizational action items through to completion
Coordinate organizational projects and leadership initiatives, including timelines and deliverables
Support communication and information flow between the Executive Director, Board, leadership, and other stakeholders
Maintain organized and appropriately secured Board and leadership records
Handle sensitive Board, leadership, employee, and organizational information with exceptional discretion and confidentiality
Provide administrative and project support to the Executive Director and leadership team

What You’ll Bring

Experience providing executive-level or senior administrative support
Experience supporting senior leadership teams or Board processes is strongly preferred
Experience handling highly confidential and sensitive information in a professional environment
Strong organization and time-management skills with the ability to manage multiple priorities and shifting demands
Excellent written communication, document preparation, and attention to detail
Strong critical thinking and an ability to anticipate needs rather than waiting for direction
Exceptional discretion, judgment, integrity, and professional boundaries
Strong sense of ownership and accountability with consistent follow-through
Ability to confidently navigate a complex organization and communicate professionally across different levels
Strong proficiency with Microsoft Office and the ability to quickly learn new technology and systems
Experience within a nonprofit, faith-based, or complex organizational environment is considered an asset

Our Christian Environment

Ruth & Naomi’s Mission is a Christian faith-based organization, and our faith is actively integrated into our organizational culture, leadership, and governance.

Because the Executive Assistant works closely with the Executive Director, Board of Directors, and senior leadership, this role is regularly present for prayer, faith-based conversations, and discussions where Christian principles inform organizational leadership and decision-making.

The successful candidate must be highly comfortable working within and actively supporting this environment and willing to respect and uphold the mission and values of Ruth & Naomi’s Mission.

Compensation & Benefits

$65,000–$68,000 annually dependent on experience
Employer-paid extended health benefits and wellness spending account following successful completion of probation
RRSP matching program following successful completion of probation
Education and training opportunities

Why Join Us?

This is an opportunity to work at the heart of a growing organization and play an important role in helping our Executive Director, Board, and leadership team stay organized, connected, and moving forward.

You’ll have visibility into organization-wide priorities and the opportunity to contribute far beyond traditional administrative support. For someone who naturally sees what needs to happen, values trust and confidentiality, and enjoys bringing organization to a fast-moving environment, this role offers the opportunity to make a meaningful contribution to RAN’s mission.

Schedule

Full-Time, permanent, in-office position
Monday–Friday, 8:00am–4:00pm, with additional hours as required
Travel between Ruth & Naomi’s Mission locations required

View the full Job Description HERE!

Apply About employer

More about this job

Responsibilities

The Executive Assistant will proactively manage the Executive Director's calendar, priorities, and communications while supporting Board governance and leadership initiatives. This role involves preparing briefing materials, coordinating meetings, and ensuring the completion of organizational action items with high levels of discretion.

Requirements

Candidates should have experience providing executive-level administrative support and handling sensitive information in a professional environment. Strong organizational skills, proficiency in Microsoft Office, and the ability to work effectively within a faith-based organizational culture are required.

Skills

Executive support
Calendar management
Board governance
Project coordination
Communication
Critical thinking
Time management
Confidentiality
Microsoft Office
Document preparation
Attention to detail
Discretion
Integrity
Accountability
Professional boundaries

Benefits

Extended health benefits
Wellness spending account
RRSP matching program
Education and training opportunities

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Board Governance
Calendar Management
Nonprofit
Faith-based
Administrative Support
Microsoft Office
Project Management
Confidentiality
Leadership Support
Stakeholder Communication
Record Keeping
Strategic Planning
Time Management
Professionalism

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