Office administrator jobs in Canada

Find office administrator jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Sep 22, 2026

Hiring at a glance

View jobs

Open jobs: 598
Employers: 457

Advertised starting pay

Average starting payCAD / year: $58,794Across 51 listings
Average starting payCAD / hour: $24.05Across 26 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%1 listing
Hybrid: 10%58 listings
On-site: 90%539 listings

Employers hiring include 123Dentist (13), Edward Jones (7), Northland Properties (7).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office administrator jobs in Canada

Save this search

Added 2 months ago
Union Liaison Officer
Community Savings Credit Union
Burnaby, BC
Full-time
Added 13 days ago
Field/Office Coordinator - MEC Transportation (Canada)
Kiewit
Ottawa, ON · Toronto, ON
Mass Electric Transportation, a subsidiary of Kiewit Corporation, is looking for entry level field/office engineers! Mass Electric Construction Co. is a subsidiary of Kiewit Corporation,…
Added 1 month ago
Office Manager / Accounts
Concept2
Kingston, ON
Full-time
Concept2, a market-leading manufacturer of indoor fitness equipment and composite racing oars, is seeking a motivated Office Manager for our Canadian subsidiary in Kingston, Ontario.
Added 1 month ago
Office Manager
J.D. Irving, Limited
Lower Sackville, NS
Full-time
Office Managers keep the branch running. They are responsible for administration of expenses, receiving and inventory. They play a key role in training and motivating Employees.
Added 1 month ago
Administrative Coordinator - Mississauga
Raffi Jewellers Yorkdale Inc
Mississauga, ON
Full-time
Added 1 month ago
Executive Assistant & Office Manager
Uptime Industrial Inc.
Surrey, BC
$55,000 to $65,000 CAD / year
Added 2 months ago
Office Manager
Kitchenuhmaykoosib Inninuwug Dibenjikewin Onaakonikewin (KIDO)
Big Trout Lake, ON
Full-time
Added 2 months ago
Administrative Coordinator - Finance
Retirement Concepts
Parksville, BC
$50,000 to $60,000 CAD / year
Temporary
Added 1 month ago
Office Manager - JOEY Shipyards
JOEY Restaurants
Vancouver, BC
As an Office Team Member at JOEY, you will play a
Added 2 months ago
Integrated Systems Testing Coordinator
INVIRO Engineered Systems Ltd.
Toronto, ON · Scarborough, ON
Full-time
At INVIRO, we pride ourselves on fostering a supportive work environment. Our office
Added 2 months ago
Reception and Office Coordinator
Antec Controls
Winnipeg, MB
Full-time
Added 1 month ago
Administrative Coordinator
Government of Alberta
Edmonton, AB
Added 3 months ago
NOC 13100 - Administrative officers
GreenTech Resources Worldwide Canada
Lloydminster, SK
Full-time
Provide administrative support to ensure smooth office operations and efficient service delivery. Coordinate schedules, prepare reports, and maintain records while liaising with staff and…
Added 1 month ago
Reception & Office Administrator
Ottawa Senators
Ottawa, ON · Kanata, Ontario
Part-time
As the first face our visitors see, the Receptionist & Office Administrator sets the tone for the energy and excitement at the Canadian Tire Centre. This role plays a vital part in ensuring…
Added 2 months ago
Dental Receptionist/Dental Office Administrator
Dr. Seema Steffens Family and Cosmetic Dentistry
Mississauga, Ontario
Full-time
About Us: Dr. Seema Steffens’ Dental Office is an established, reputable, and patient-focused dental practice committed to delivering the highest quality dental care in a warm and welcoming…
Added 2 months ago
Office Manager
Zeidler Architecture
Calgary, Alberta
Full-time
Added 11 days ago
Coordonnateur(trice) administratif(tive) de crédit/projet junior / Junior Project Administrative Credit Coordinator
Wolseley Group
Laval, QC
Full-time
Added 2 months ago
Office Administrator
Telescope Recruitment
Vaughan, Ontario
$50,000 to $55,000 CAD / year
Full-time
We are seeking a highly organized, service-driven Office Administrator (Thornhill) to support daily operations across our Travel and Tours divisions.
Added 1 month ago
Native Inmate Liaison Officer (NILO)-Elgin, Middlesex Detention Centre (EMDC)
Native Womens Centre
London, ON
Full-time
Added 1 month ago
Office Manager (Contract)
Cogir Senior Living
Winnipeg, MB · The Wellington
Full-time
Added 1 month ago
Office Administrator
DWB Consulting Services Ltd
BC
$24 to $27 CAD / hour
Full-time
We’re looking for an outstanding individual to join our business services team. The office administrator is responsible for providing administrative support for all
Added 1 month ago
Senior Administrative Coordinator (Professional Conduct)
Chartered Professional Accountants of BC
Vancouver, BC
$51,850 to $61,550 CAD / year
Full-time
Added 1 month ago
Office Administrator
Dillon Consulting Limited
Toronto, ON
Full-time
Do you excel at building strong workplace connections, leading office operations, and keeping daily administrative tasks running seamlessly? Join our team as an Office Administrator in…
Added 1 month ago
Medical Office Administrator/Lab Technician
CHARM Fertility
Brampton, ON
Full-time
Added 2 months ago
Project Assistant/Office Administrator
Bird Construction
Kelowna, British Columbia
Full-time
The Project Assistant/Office Administrator is accountable for assisting with document control, submittals, day-to-day activities, project administration duties and helping to minimize the…

Rutherford Contracting Ltd.

Construction Office Administrator

ON, Canada
Aurora, ON, L4G 6V7, Canada

Job type: Full-time
Posting language: English
Posted: Jul 28, 2026

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Applications open in a new tab.

Original job description

Rutherford Contracting is a leading construction company specializing in ICI Buildings, Site Development, Facilities Management and Construction Management. With a commitment to excellence and safety, we deliver high-quality projects to our clients.

We are currently looking for a Construction Office Administrator who will be responsible for coordinating and supporting all estimating and bid submission activities, including preparing and submitting tender documents, communicating with subcontractors and suppliers, and ensuring all submissions are completed accurately and on time. This role has full ownership of all project prequalification submissions, including the preparation, maintenance, and submission of required company, safety, and project information for clients and procurement platforms. The position works closely with the Estimating team to support all estimating, tendering, and prequalification activities in alignment with Rutherford Contracting’s standards and procedures.

This is an existing position that has become available within the organization.

Functional Responsibilities:

Tendering & Estimating Coordination

Monitor Biddingo, MERX, Bids and Tenders, and other electronic tender platforms daily for new project opportunities and upcoming deadlines or changes to tenders
Review potential opportunities with the Chief Estimator and provide supporting information to assist in go/no-go decisions.
Register for tenders, download bid documents, and organize all project files and drawings appropriately.
Manage and maintain the tender calendar to ensure all deadlines, site meetings, closings, and submission requirements are tracked and completed on time.
On occasion, help coordinate and issue tender invitations through Building Connected to subcontractors and suppliers and act as the primary contact for tender correspondence.
Update building connected on an ongoing basis as new tender information becomes available – ie. Addendums etc.
Prepare, submit, and track RFIs for tenders and prequalification submissions.
Coordinate mandatory site meetings, tender deliveries, and other time-sensitive tender requirements.
Assist Chief Estimator/Estimators during tender closings, by printing/saving and collecting quotations, organizing pricing information, assembling submission documents, and coordinating final submissions.
Be responsible for entering and submitting bid amounts on tender platforms, including high-pressure and last-minute closings.
Ordering and distributing drawings, specifications, and addenda to the estimating team.
Assist with subcontractor pricing procurement and follow up with trades for quotations and tender requirements.
Manage the “Tenders” email inbox to ensure all tender-related communication, quotes, and requests are addressed promptly and accurately
Prepare and maintain project experience sheets and supporting documents required for tender closings and prequalifciations.

Prequalification Management

Take full ownership of all prequalification submissions with minimal supervision from Chief Estimator.
Prepare, maintain, and submit all required company qualifications, safety documentation, project experience, and supporting materials for clients and procurement platforms.
Track prequalification opportunities, submission deadlines, and renewal requirements.
Update and maintain prequalification reports and documentation records.

Bonding & Insurance Coordination

Request tender bonding and insurance requirements for bid closings and distribute documentation to the Estimating team.
Request and coordinate final bonds and insurance certificates for awarded projects.
Download, organize, and save executed bonding documents from Signature Master.
Maintain and regularly update the bonding tracking spreadsheet.
Submit insurance requests and follow up to ensure timely completion.

Administrative & Office Support

Receive and direct incoming calls through the main switchboard in a professional and courteous manner.
Coordinate courier shipments, deliveries, and pickups as required, including tracking and confirmation of receipt.
Support general administrative and coordination tasks for the Estimating department as required.

Performance Expectations

Demonstrate professionalism, strong communication skills, and excellent customer service etiquette.
Work collaboratively with team members to support department objectives and project deadlines.
Maintain confidentiality of company information and communications at all times.
Follow and comply with all company policies, procedures, and safety requirements.
Be reliable, punctual, organized, proactive, and detail-oriented.
Demonstrate strong time management skills and the ability to prioritize multiple deadlines in a fast-paced environment.
Perform effectively under pressure, particularly during tender closings and deadline-driven submissions.
Complete all work accurately and in a timely manner.
Maintain a high level of organization to ensure no critical deadlines, submissions, or documentation are missed.
Represent Rutherford Contracting professionally and positively with clients, subcontractors, suppliers, and the public.
Maintain a strong commitment to workplace safety and safe work practices at all times.

Desired Skills and Experience:

1-3 years of experience, construction experience is an asset but not required
Strong knowledge of Microsoft applications – MS Project, Word, Excel, Outlook
Confident individual who is hard-working and eager to learn
Possess a valid Ontario driver's license and reliable vehicle

Rutherford is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, Aboriginal/Native American status or any other legally protected factors. Disability-related accommodations are available on request for candidates taking part in all aspects of the selection process.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

Benefits:

Casual dress
Company pension
Dental care
On-site parking
RRSP match
Tuition reimbursement
VRSP

Work Location: In person

Apply About employer

More about this job

Responsibilities

The Construction Office Administrator coordinates all estimating, tendering, and bid submission activities while managing project prequalification processes. They also provide general administrative support to the estimating department and act as a primary contact for subcontractors and suppliers.

Requirements

The ideal candidate has 1-3 years of experience and strong proficiency in Microsoft applications including Word, Excel, and Outlook. A valid Ontario driver's license and a reliable vehicle are required for this role.

Skills

Tendering
Estimating
Prequalification
Bid submission
Microsoft Office
MS Project
Communication
Time management
Organization
Customer service
Data entry
Documentation
Attention to detail
Problem solving
Multitasking

Benefits

Casual dress
Company pension
Dental care
On-site parking
RRSP match
Tuition reimbursement
VRSP

Visa sponsorship

Not detected in the job text

Keywords

Construction
Estimating
Tendering
Prequalification
Biddingo
MERX
Bids and Tenders
Building Connected
RFIs
Bonding
Insurance
MS Project
Microsoft Word
Microsoft Excel
Microsoft Outlook
Site Development
Facilities Management
Construction Management
Procurement
Subcontractor management
Administrative support
Tender calendar
Addenda
Pricing procurement
Safety documentation

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