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Rutherford Contracting Ltd.

Project Coordinator

ON, Canada
Aurora, ON, L4G 6V7, Canada

Job type: Full-time
Experience: 1-3 years of experience in the ICI sector
Posting language: English
Posted: Oct 2, 2026

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Original job description

Job description:

Rutherford Contracting is a leading construction company specializing in ICI Buildings, Site Development, Facilities Management and Construction Management. With a commitment to excellence and safety, we deliver high-quality projects to our clients.

We are currently looking for a Project Coordinator to join our team! Under the direction of the Project Manager, provide construction management assistance in the execution of contracted projects. Augment the efforts of other staff when requested and as required. The purpose of this role is developmental in nature, and tasks increase in complexity with tenure.

This is an existing position that has become available within the organization.

Responsibilities:

Perform all administrative duties as requested by the Project Manager and required of the project
Ensure safety on site is a priority
Maintain good project reference on all paperwork and in communication
Ensure all project documentation is assembled and submitted as required
Ensure finished projects are of acceptable quality
Ensure Project Start Up Tasks are completed and documentation is properly submitted
Generate, manage, and maintain project documentation
Facilitate the communication of written and verbal project information between all affected parties
Monitor contract for changes to scope and price
Ensure that monthly progress invoices are completed
Maintain accurate and updated to-do lists for all current tasks/projects
Ensure substantial performance certificates are applied for, received, advertised and holdback invoices are issued promptly
Review and approve or resolve discrepancies on invoices and progress claims as directed by Project Manager
Pre-review/approve job sheets and subcontractor invoices for relevant projects to facilitate Project Manager approval
Attend site meetings with project personnel and clients and/or consultants
Visit jobsites with the Project Manager and ensure construction is moving along according to schedule and specifications
Pricing procurement from suppliers and subcontractors

Desired Skills and Experience:

A technical diploma (i.e. C.E.T) or undergraduate civil engineering degree (i.e. Bachelor of Engineering)
1-3 years of experience in the ICI sector
Strong knowledge of Microsoft applications – MS Project, Word, Excel, Outlook
Confident individual who is hard-working and eager to learn
Possess a valid Ontario driver's license and reliable vehicle

Rutherford is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, Aboriginal/Native American status or any other legally protected factors. Disability-related accommodations are available on request for candidates taking part in all aspects of the selection process.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

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More about this job

Responsibilities

The Project Coordinator will provide construction management assistance, including managing project documentation, site safety, and communication between stakeholders. They are also responsible for monitoring contract changes, processing invoices, and attending site meetings to ensure projects remain on schedule.

Requirements

Candidates must possess a technical diploma or an undergraduate civil engineering degree along with 1-3 years of experience in the ICI sector. Proficiency in Microsoft Office applications and a valid Ontario driver's license with a reliable vehicle are also required.

Skills

Construction management
Project documentation
Contract administration
Procurement
Subcontractor management
Site meetings
Progress invoicing
MS Project
Microsoft Word
Microsoft Excel
Microsoft Outlook
ICI sector knowledge
Administrative support
Safety compliance

Visa sponsorship

Not detected in the job text

Keywords

Construction
ICI Buildings
Site Development
Facilities Management
Construction Management
Project Coordinator
Administrative
Safety
Documentation
Contract
Invoicing
Subcontractors
Procurement
MS Project
Microsoft Office
Civil Engineering
C.E.T
Bachelor of Engineering
Site Visits
Progress Claims

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