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Rutherford Contracting Ltd.

Project Coordinator

Aurora, ON, Canada

$65,000 to $70,000 CAD / year · Full-time

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Job details

Pay: $65,000 to $70,000 CAD / year
Job type: Full-time
Apply by: Nov 25, 2026
Posting language: English
Posted: Oct 26, 2026

Original job description

We are currently looking for a Project Coordinator to join our team! Under the direction of the Project Manager, provide construction management assistance in the execution of contracted projects. Augment the efforts of other staff when requested and as required. The purpose of this role is developmental in nature, and tasks increase in complexity with tenure.

This is an existing position that has become available within the organization.

Responsibilities:

Perform all administrative duties as requested by the Project Manager and required of the project
Ensure safety on site is a priority
Maintain good project reference on all paperwork and in communication
Ensure all project documentation is assembled and submitted as required
Ensure finished projects are of acceptable quality
Ensure Project Start Up Tasks are completed and documentation is properly submitted
Generate, manage, and maintain project documentation
Facilitate the communication of written and verbal project information between all affected parties
Monitor contract for changes to scope and price
Ensure that monthly progress invoices are completed
Maintain accurate and updated to-do lists for all current tasks/projects
Ensure substantial performance certificates are applied for, received, advertised and holdback invoices are issued promptly
Review and approve or resolve discrepancies on invoices and progress claims as directed by Project Manager
Pre-review/approve job sheets and subcontractor invoices for relevant projects to facilitate Project Manager approval
Attend site meetings with project personnel and clients and/or consultants
Visit jobsites with the Project Manager and ensure construction is moving along according to schedule and specifications
Pricing procurement from suppliers and subcontractors

Qualifications

Degree or diploma in Civil Engineering, Construction Management or related field
Excellent verbal and written communication skills, problem solving skills, and attention to detail
Strong knowledge of Microsoft applications – MS Project, Word, Excel, Outlook
Confident individual who is hard-working and eager to learn
Possess a valid Ontario driver's license and reliable vehicle

Rutherford is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, Aboriginal/Native American status or any other legally protected factors. Disability-related accommodations are available on request for candidates taking part in all aspects of the selection process.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

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More about this job

Responsibilities

Support the Project Manager with administrative and construction management tasks, including project start-up, documentation, communication, invoicing, procurement, and monitoring contract changes. Attend meetings and jobsite visits, help ensure work meets schedule, specifications, safety, and quality expectations, and assist with reviewing invoices and progress claims.

Requirements

A degree or diploma in Civil Engineering, Construction Management, or a related field is requested, along with strong communication, problem-solving, and attention-to-detail skills. Applicants should be confident, hardworking, eager to learn, proficient with Microsoft applications, and have a valid Ontario driver's license and reliable vehicle.

Skills

Project Coordination
Construction Management
Project Documentation
Written And Verbal Communication
Problem Solving
Attention To Detail
Microsoft Project
Microsoft Word
Microsoft Excel
Microsoft Outlook
Invoice Review
Contract Scope Monitoring
Procurement
Quality Assurance
Construction Scheduling
Site Safety

Visa sponsorship

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Keywords

Project Coordination
Construction Management
Civil Engineering
Project Manager
Project Documentation
Project Start-Up
Contract Management
Scope Changes
Progress Invoices
Progress Claims
Substantial Performance Certificates
Holdback Invoices
Job Sheets
Subcontractor Invoices
Supplier Procurement
Subcontractor Procurement
Site Meetings
Jobsite Visits
Construction Scheduling
Project Specifications
Site Safety
Quality Assurance
Microsoft Project
Microsoft Word
Microsoft Excel
Microsoft Outlook
Ontario Driver's License

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