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Rutherford Contracting Ltd.

Project Coordinator

Kingston, ON, Canada

$65,000 to $70,000 CAD / year · Full-time

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Job details

Pay: $65,000 to $70,000 CAD / year
Job type: Full-time
Apply by: Dec 5, 2026
Posting language: English
Posted: Nov 5, 2026

Original job description

About the Role

We are currently looking for a Project Coordinator to join our team in the Kingston office! Under the direction of the Project Manager, provide construction management assistance in the execution of contracted projects. Augment the efforts of other staff when requested and as required. The purpose of this role is developmental in nature, and tasks increase in complexity with tenure. This is an existing position that has become available within the organization.

Responsibilities

Perform all administrative duties as requested by the Project Manager and required of the project
Ensure safety on site is a priority
Maintain good project reference on all paperwork and in communication
Ensure all project documentation is assembled and submitted as required
Ensure finished projects are of acceptable quality
Ensure Project Start Up Tasks are completed and documentation is properly submitted
Generate, manage, and maintain project documentation
Facilitate the communication of written and verbal project information between all affected parties
Monitor contract for changes to scope and price
Ensure that monthly progress invoices are completed
Maintain accurate and updated to-do lists for all current tasks/projects
Ensure substantial performance certificates are applied for, received, advertised and holdback invoices are issued promptly
Review and approve or resolve discrepancies on invoices and progress claims as directed by Project Manager
Pre-review/approve job sheets and subcontractor invoices for relevant projects to facilitate Project Manager approval
Attend site meetings with project personnel and clients and/or consultants
Visit jobsites with the Project Manager and ensure construction is moving along according to schedule and specifications
Pricing procurement from suppliers and subcontractors

Qualifications

Degree or diploma in Civil Engineering, Construction Management or related field

Required Skills

Excellent verbal and written communication skills, problem solving skills, and attention to detail
Strong knowledge of Microsoft applications – MS Project, Word, Excel, Outlook
Confident individual who is hard-working and eager to learn
Possess a valid Ontario driver's license and reliable vehicle

Rutherford is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, Aboriginal/Native American status or any other legally protected factors. Disability-related accommodations are available on request for candidates taking part in all aspects of the selection process. We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

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More about this job

Responsibilities

Provide administrative and construction management support to the Project Manager, including maintaining project documentation, coordinating project communications, and monitoring scope, pricing, invoices, and claims. Attend site meetings and jobsite visits, support procurement, and help ensure projects meet safety, quality, schedule, and documentation requirements.

Requirements

A degree or diploma in Civil Engineering, Construction Management, or a related field is required. Applicants should have strong communication, problem-solving, and attention-to-detail skills; knowledge of Microsoft Project, Word, Excel, and Outlook; and a valid Ontario driver's license with a reliable vehicle.

Skills

Project Documentation
Construction Management
Project Coordination
Written Communication
Verbal Communication
Problem Solving
Attention To Detail
Microsoft Project
Microsoft Word
Microsoft Excel
Microsoft Outlook
Invoice Review
Progress Claims
Procurement
Schedule Monitoring
Site Safety

Visa sponsorship

Not detected in the job text

Keywords

Construction Management
Civil Engineering
Project Coordination
Project Manager
Project Documentation
Project Start-Up
Contract Administration
Scope Changes
Pricing
Progress Invoices
Progress Claims
Substantial Performance Certificates
Holdback Invoices
Job Sheets
Subcontractor Invoices
Procurement
Supplier Coordination
Subcontractor Coordination
Site Meetings
Jobsite Visits
Construction Schedule
Project Specifications
Quality Assurance
Site Safety
Microsoft Project
Microsoft Word
Microsoft Excel
Microsoft Outlook
Ontario Driver's License

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